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COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:41 A.M. on TUESDAY, APRIL 28, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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04.21.2009 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,269,153.98 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following citizens addressed the Court:
Jarred Thomas Captain of Emergency Management Services gave a report on the F1 tornado in Jonah Monday morning.
Mike Martin of Georgetown
Naomi Walker of Leander
Mike Harlow of Liberty Hill
Jim Dillon of Liberty Hill |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 13) |
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5. |
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Discuss and consider approving a line item transfer for the Debt Service Fund.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Debt Service Fund:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for the District Attorney.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the District Attorney:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for JP #4.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for JP #4:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider approving a line item transfer for the Elections Department.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Elections Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Consider approving the Waiver of Penalty and Interest to customers as requested by the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the Waiver of Penalty and Interest to customers as requested by the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Waiver of Penalty and Interest
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Waiver of Penalty and Interest Memo
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10. |
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Consider approving property tax collections for the month of March 2009 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve property tax collections for the month of March 2009 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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030109-033109 GWI-RFM
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11. |
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Consider and take appropriate action on authorizing the transfer of equipment and a vehicle to auction, donation or destruction, and the transfer of a vehicle between county departments.
(Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of equipment and a vehicle to auction, donation or destruction, and the transfer of a vehicle between county departments.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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12. |
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Discuss and consider final plat approval of Teravista, Section 14B, Pct. #1.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat for Teravista, Section 14B, Pct. #1.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Engineers/projects
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13. |
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Discuss and consider revised preliminary plat approval for Saratoga Springs, Section 3, Pct. #2.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the revised preliminary plat for Saratoga Springs, Section 3, Pct. #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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14. |
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Discuss and take appropriate action on resolution proclaiming May 2009 as National Historic Preservation Month in Williamson County.
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Public Information Officer Connie Watson addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution proclaiming May 2009 as National Historic Preservation Month in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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National Historic Preservation Month Resolution
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15. |
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Hear presentation on use of propane for energy efficiency and clean air and take appropriate action if desired for application for Energy Efficiency and Conservation Block Grant program (EECBG) and other related energy grants.
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The following addressed the Court:
Kathy Grimes Executive Assistant to Commissioner of Precinct 2
Tony Dale Chairman Texas Propane Educational and Marketing Foundation
Curtis Donaldson President and CEO of CleanFUEL USA |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To complete the application for Energy Efficiency and Conservation Block Grant program and any related grant programs.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Green House Gas Report
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Attachment 2
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Propane Presentation
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Tax Savings Update
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Tax Savings
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School Bus Examples
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DOE Grant
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City of Austin LOI
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16. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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17. |
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Discuss and take appropriate action on TxDOT revised Advanced Funding Agreement for Williamson County 0914-05-141 for the construction of a bridge replacement on CR 104 at Mankins Branch.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the TxDOT revised Advanced Funding Agreement for Williamson County 0914-05-141 for the construction of a bridge replacement on CR 104 at Mankins Branch.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Advanced Funding Agreement CR 104 at Mankins Branch
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18. |
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Discuss and take appropriate action on resolution for TxDOT Advanced Funding Agreement Williamson County 0914-05-141 for construction of a bridge replacement on CR 104 at Mankins Branch.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the resolution for TxDOT Advanced Funding Agreement Williamson County 0914-05-141 for construction of a bridge replacement on CR 104 at Mankins Branch.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TxDot CR 104 at Mankins Branch Resolution
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19. |
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Discuss and consider approving Civil Engineering Consultants' Professional Service Agreement (PSA) for the County Road 258, Phase Two project.
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Joe England County Engineer addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Civil Engineering Consultants' Professional Service Agreement (PSA) for the County Road 258, Phase Two project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Civil Endineering Consultants PSA CR 258 Phase 2
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20. |
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Consider and take appropriate action on Participation Agreements for the Williamson County Road Bond Program for mitigation for the following projects: IH 35 northbound access, O'Connor extension and SH 45 access, and CR 175 improvements.
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Gary Boyd of the Parks Department addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Participation Agreements for the Williamson County Road Bond Program for mitigation for the following projects: IH 35 northbound access for $252,556, O'Connor extension and SH 45 access for $80,430, and CR 175 improvements for $681 and approve fund transfers.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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IH 35 Mitigation Agreement
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CR 175 pg 1
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OConnor Mitigation Agreement
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OConnor invoice
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IH 35 Invoice
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CR 175 mitigation
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CR 175 invoice
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21. |
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Discuss and take appropriate action regarding agreement between Bartlett Volunteer Fire Department and Williamson County.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Bartlett Volunteer Fire Department and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bartlett VFD Agreement
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22. |
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Discuss and take appropriate action regarding agreement between Emergency Service District #6, Weir and Williamson County.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the agreement between Emergency Service District #6, Weir and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 6 Agreement
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23. |
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Authorize the County Judge to execute an interlocal Cooperation Agreement with the Williamson County Conservation Foundation, Inc.
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This item was removed from the Agenda. |
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Attachments: |
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ILA WCCF
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24. |
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Discuss and take appropriate action on Amendment No. 1 to the TechShare Resource Sharing Addendum for the Common Integrated Justice System (CIJS) Court Administration System.
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ITS Director Jay Schade addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Amendment No. 1 to the TechShare Resource Sharing Addendum for the Common Integrated Justice System (CIJS) Court Administration System.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TechShare Resource Sharing Addendum
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25. |
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Discuss and take appropriate action on a proposed lease agreement with Electronic Corporate Pages, Inc. to install and operate radio communication equipment and building on private property in Florence, Texas.
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John Sneed Emergency Operations Director and Julie Kiley First Assistant County Auditor addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a proposed lease agreement with Electronic Corporate Pages, Inc. to install and operate radio communication equipment and building on private property in Florence, Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Tower Lease Agreement - Electronic Corporate Pages
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26. |
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Discuss and take appropriate action on the proposed Community Development Block Grant program priorities for FY2009-2013.
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Sally Bardwell Grants Coordinator addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the proposed Community Development Block Grant program priorities for FY2009-2013.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CDBG Priorities
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27. |
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Discuss and take appropriate action on renewal of agreement with the Texas Health Institute to participate in the Texas Mental Health Transformation Initiative grant program with the Texas Department of State Health Services.
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Annie Burwell Mobile Outreach Team Manager addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the renewal of the agreement with the Texas Health Institute to participate in the Texas Mental Health Transformation Initiative grant program with the Texas Department of State Health Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Texas Health Institute Agreement Renewal
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MH Agreement Goals
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28. |
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Discuss and take action regarding the Jester Williamson County Annex in Round Rock.
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No action was taken. |
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29. |
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Discuss and consider approving payment for a tire collection event.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve payment of $2,500 for a tire collection event.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Event Flyer
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Invoice
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30. |
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Consider awarding bids received to purchase a quantity of 37 Paperless Ticket-Writer Systems for Williamson County Sheriff’s Office to the lowest and best bid meeting specifications- Brazos Technology Corp.
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This item was removed from the Agenda. |
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Attachments: |
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SO Recommendation
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31. |
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Consider awarding bids received for asphalt mixes, asphalt cement & cut back asphalt and asphalt emulsions to the lowest bid meeting specifications - complete list attached.
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Purchasing Director Bob Space and URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve awarding bids received for asphalt mixes, asphalt cement & cut back asphalt and asphalt emulsions to the lowest bid meeting specifications - complete list attached.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Austin Asphalt Bid
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Cleveland Asphalt Bid
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Ergon Asphalt Bid
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Ironhorse Asphalt Bid
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Martin Asphalt Bid
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P2 Emulsions Bid
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RTI Hot Mix Bid
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Vulcan Construction Materials
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Bid Tab Asphalt Cement and Cut Back Asphalt 09WC715
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Bid Tab Asphalt Emulsion 09WC716
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Bid Tab Asphalt Mixes 09WC714
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32. |
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Consider approving extending contract between Williamson County Jail and Aramark Correctional Food Services on a month to month basis to allow for proposed price increase to be reviewed for annual renewal.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve extending contract between Williamson County Jail and Aramark Correctional Food Services on a month to month basis to allow for proposed price increase to be reviewed for annual renewal.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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33. |
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Discuss and consider approval of an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim Assistance Garage Sale Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim Assistance Garage Sale Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Discuss and consider approval of an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim Assistance Garage Sale Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim Assistance Garage Sale Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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35. |
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Discuss and take appropriate action regarding current pending legislation. |
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The following addressed the Court:
Mike Weaver of Prime Strategies
County Attorney General Counsel Dale Rye
Tax Assessor and Collector Deborah Hunt
No action was taken. |
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:47 A.M. ON TUESDAY, APRIL 28, 2009. |
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36. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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37. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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38. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:30 P.M. ON TUESDAY, APRIL 28, 2009. |
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39. |
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Discuss and take appropriate action on real estate. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize Judge to sign the confirmation papers to purchase 8.065 acres from Vlasta Mekolik for the Chandler Road project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from Commissioners Court)
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Attachments: |
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Memorandum on Mekolik Property Parcel 27
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Memorandum on Wolf Property Parcel 45E
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40. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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41. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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42. |
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Comments from Commissioners. |
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Judge Gattis commented that he will not be here for court next week. |