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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
APRIL 29, 2008

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:31 A.M. on TUESDAY, APRIL 29, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Attendees:
Dale Rye, County Attorney General Counsel
Connie Singleton, Deputy County Clerk
             
1. Read and approve the minutes of the last meeting.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve the minutes of the last meeting.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  04.22.2008 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
 

County Engineer Joe England addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes Off Right-of-Way Work: 
CR140 - Permission to enter the property of Marvin A. Mueller for the purpose of clearing brush and debris out of channel. (Pct. 3 - EH)
CR140 - Permission to enter the property of Southwestern University for the purpose of building bypass and clearing brush and debris out of channel. (Pct. 3 - EH)
CR431 - Permission to enter the respective properties of David Arleen and Morris Zieschang for the purpose of opening drainage for bridge work. (Pct. 4 - RF)
CR419 - Permission to enter the respective properties of Harvey Laake and Ima Lee Sorenson for the purpose of opening drainage for bridge work. (Pct. 4 - TF)
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Off ROW Summary
 
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
  Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To authorize the payment of bills totaling $929,322.56 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report
  Addendum
  Wire Transfers
 
             
4.
Citizen comments.
  Liberty Hill citizen Jim Dillon and Greg Windham of Georgetown addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 15)


             
5. Discuss and consider approving line item transfers for Elections.
  This item was removed from the Agenda.
             
6. Discuss and consider approving a line item transfer for the County Judge's office.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Judge's office:
From 0100-0400-001100 Full Time Salary $25,376.00
To 0100-0400-001101 Part-time Salaries 20-30 hrs/wk $25,376.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider approving a line item transfer for ITS.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for ITS:
From 0100-0503-003011 Computer Software < $5,000 $  6,500.00
From 0100-0503-003101 Education Aids/Materials/Training Supplies $     500.00
From 0100-0503-003105 Paper Supplies $  4,000.00
From 0100-0503-003115 Computer Supplies $  2,000.00
From 0100-0503-004210 Internet/Email Services $  7,300.00
From 0100-0503-004999 Miscellaneous $     500.00
From 0100-0503-005700 Vehicles> $5,000 $  2,500.00
To 0100-0503-005752 Communication Equipment> $5,000 $23,300.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8.
Discuss and consider approving a line item transfer for the Human Resources Department.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Human Resources Department:
From 0885-0886-001100 Full-time Salaries $3,000.00
From 0885-0886-004181 Independent Audit Fees $4,500.00
From 0885-0886-004998 Contingencies $1,783.60
From 0885-0886-004999 Miscellaneous $531.25
To 0885-0886-001101 Part-time Salaries 20-30 hrs/wk $9,464.85
To 0885-0886-004231 Travel $350.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
9. Discuss and consider approving a line item transfer for the County Clerk's Office.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Clerk's Office:
From 0100-0403-001100 Full-time Salary $16,948.00
From 0100-0403-002010 FICA $1,297.00
From 0100-0403-002020 Retirement $1,858.00
From 0100-0403-002030 Insurance $2,620.00
To 0100-0404-001100 Full-time Salary $16,948.00
To 0100-0404-002010 FICA $1,297.00
To 0100-0404-002020 Retirement $1,858.00
To 0100-0404-002030 Insurance $2,620.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
10. Consider approving a line item transfer for EMS.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for EMS:
To 0100-0540-004350 Printed Materials & Binding $1,200.00
From 0100-0540-003901 Publications/Books/Periodicals $1,200.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss and take appropriate action regarding agreement between Williamson County and Jollyville Volunteer Fire Department.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Jollyville Volunteer Fire Department.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Jollyville VFD Agreement
 
             
12. Consider and take appropriate action on authorizing the retirement of (13) vehicles and the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.  
(Complete list filed with official minutes)
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the retirement of (13) vehicles and the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Status Change_Auction
  Asset Status Change_Transfers
  Vehicle Retirement
 
             
13. Acknowledge and enter into the official minutes of the Commissioners' Court the 2007 Certificate of Compliance Continuing Education for County Treasurer Vivian L. Wood.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To acknowledge and enter into the official minutes of the Commissioners' Court the 2007 Certificate of Compliance Continuing Education for County Treasurer Vivian L. Wood.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  CTAT 2007 Education Certificate
 
             
14. Discuss and consider granting approval of the plat for County Line Subdivision.  Pct. #2
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the plat for County Line Subdivision. Pct. #2
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
15. Discuss and consider granting approval of plat for Beaukiss Estates Amended, Tract 3 and East one half of Tract 2.   Pct. #4
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve plat for Beaukiss Estates Amended, Tract 3 and East one half of Tract 2. Pct. #4
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
REGULAR AGENDA
             
16. Discuss and take appropriate action on road bond program.
  Richard Ridings of HNTB addressed the Court.
             
17. Discuss and consider approving Huitt~Zollars, Inc. Professional Service Agreement (with revised Exhibits I, II and III) for Construction Engineering and Inspection (CEI) Services on the US 79, Sect. 5A & B Pass Through Finance projects.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To remove item from the table.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Huitt Zollars PSA for CEI Services US 79
 
             
18. Consider and take appropriate action on granting approval of an easement to the City of Taylor for public access to the East Williamson County Regional Park site. 
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an easement to the City of Taylor for public access to the East Williamson County Regional Park site.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Public Access Utility Drainage Easement City of Taylor
 
             
19. 10:28 A.M. 
Conduct a Public Hearing regarding the creation of Clearwater Public Improvement District. 

Attorney Charlie Crossfield, Liberty Hill citizen Jim Dillon and Parke Patterson of Parke Patterson Land Development addressed the Court.

10:37 A.M.  Public Hearing ended.
  Attachments:
  Clearwater
  Metes & Bounds
 
             
20. Discuss and take appropriate action regarding the creation of Clearwater Public Improvement District.
  This item was removed from the Agenda.
             
21. Consider and take appropriate action on allowing limited medical services for County Indigent Health Care Program members who have met the fiscal year spending cap.
 
Assistant Director of Williamson County and Cities Health District Bride Roberts addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve allowing limited medical services for County Indigent Health Care Program members who have met the fiscal year spending cap of $5,000.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  WCCHD Memorandum
 
             
22. Discuss and take appropriate action on interlocal agreements between the County, the Cities, and Williamson Central Appraisal District (WCAD) on the Pictometry Project.
 
GIS Coordinator/Analyst Richard Semple addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve interlocal agreements between the County, the Cities, and Williamson Central Appraisal District (WCAD) on the Pictometry Project.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Cedar Park Resolution
  Cedar Park Pictometry Agreement
  Florence Pictometry Agreement
  Georgetown Pictometry Agreement
  Hutto Pictometry Agreement
  Leander Pictometry Agreement
  Round Rock Pictometry Agreement
  Taylor Pictometry Agreement
  WCAD Pictometry Agreement
 
             
23. Discuss and take possible action on the Customer Service Initiative and related programs.
 
Director of Human Resources John Willingham, Tax Assessor and Collector Deborah Hunt, Alison Whetston of ITS, Emergency Operations Director John Sneed and Constable Precinct 2 Dale Vannoy addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the Customer Service Initiative and all related programs excluding details in attached document .
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Customer Service Initiative
  Cust. Service
 
             
24. Take action to amend agenda item #18 on the April 1, 2008 minutes to reflect the change from "Dr. Fred Sellers of First Southwest" to read "Dr. Fred Sellers of Southwestern University".
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To amend the Minutes of Commissioners' Court on April 1, 2008, item #18 to reflect the change from "Dr. Fred Sellers of First Southwest" to read "Dr. Fred Sellers of Southwestern University".
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
25. Consider authorizing advertising and setting date of May 21, 2008 at 10:00 A.M. in the Purchasing Department to receive bids for BRUSHY CREEK REGIONAL TRAIL – PHASE 3 IMPROVEMENTS.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of May 21, 2008 at 10:00 A.M. in the Purchasing Department to receive bids for BRUSHY CREEK REGIONAL TRAIL – PHASE 3 IMPROVEMENTS.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
26. Consider awarding bids received for US 79 Section 5B road project to the lowest and best bid - J.C. Evans Construction Co., LP, contingent upon concurrence and approval from TxDOT.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To award bid for US 79 Section 5B road project to the lowest and best bid - J.C. Evans Construction Co., LP, contingent upon concurrence and approval from TxDOT.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  HNTB Bid Analysis
  HNTB recommendation letter
  LAN recommedation letter
 
             
27. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the Sheriff's Office.
 
First Assistant County Auditor Julie Kiley addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office:
From/To Acct No. Description Amount
  0100-0570-001100 Full-time Salaries $17,141.00
  0100-0570-002010 FICA $1,311.00
  0100-0570-002020 Retirement $1,879.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
28. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for EMS.
 
Ken Schnell of EMS addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS:
From/To Acct No. Description Amount
  0100-0000-370507 EMPG Revenues $40,414.50
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
29. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for EMS.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS:
From/To Acct No. Description Amount
0100-0540-003010 Computer Equipment <$5,000 $53,886.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             

COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:43 A.M. ON TUESDAY, APRIL 29, 2008.

             
30. Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.)
  No action was taken in Executive Session.
             
31. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
32. Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:48 A.M. ON TUESDAY, APRIL 29, 2008.

             
33. Discuss and take appropriate action on real estate.
  No action was taken.
             
34. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.
             
35. Discuss and take appropriate action on the County Landfill.
  No action was taken.
             
36. Comments from Commissioners.
  Commissioner Covey commented that the items collected for the Troops were taken to Fort Hood.  She said that anything that is collected in the next few weeks may be added and the program will be reevaluated after the troops are deployed to see if there are other items needed.

COMMISSIONERS’ COURT ADJOURNED AT 11:50 A.M. ON TUESDAY, APRIL 29, 2008.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 6th day of May, 2008.


ATTEST: Nancy E. Rister, Clerk of County Court
Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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