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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING 
APRIL 15, 2008

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:35 A.M. on TUESDAY, APRIL 15, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:

Present:
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Absent:
Dan A. Gattis, County Judge
 
Valerie Covey, Commissioner Precinct 3
Attendees:
Dale Rye, County Attorney General Counsel
Connie Singleton, Deputy County Clerk
             
1. Read and approve the minutes of the last meeting.
  Purchasing Director Bob Space addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting with correction on Item 33 changing the word "quote" to "qualification".
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  04.08.2008 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
  URS Road Administrator Greg Bergeron addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long 

Motion: To note in minutes Utility Requests for Precinct 4:  Embarq - CR137 - ROW with bore.  Grande Communications - Teravista Club Drive - ROW with bore.

 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Utility Request Summary
  Embarq Utility Request
  Grande Communications Utility Request
 
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
  Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $1,599,192.74 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report
  Addendum
  Wire Transfers
 
             
4.
Citizen comments.
  Liberty Hill citizen Jim Dillon and Gregory Windham of Georgetown representing the Williamson County Democrats addressed the Court.
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 12)
             
5. Consider and take appropriate action on approving a line item transfer for Elections.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Elections:
From 0100-0492-004212 Postage $700.00
To 0100-0492-003301 Gasoline,Oil $700.00
From 0100-0492-004544 Repairs to Office Equipment $1,000.00
To 0100-0492-004541 Vehicle Repairs & Maintenance $1,000.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
6. Consider and take appropriate action on approving a line item transfer from EMS to Parks.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer from EMS to Parks: 
From 0100-0540-003670  Donations $100.00
To 0100-0510-003670 Donations $100.00

 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
0. Consider and take appropriate action on approving a line item transfer for Community Supervision and Corrections Department .
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Community Supervision and Corrections Department:
From 0100-0572-004999 Miscellaneous $1,121.00
To 0100-0572-003005 Office Furniture<$5,000 $1,121.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
0. Consider and take appropriate action on authorizing the retirement of (5) vehicles and the transfer of various items from multiple departments through inter-office transfer to auction/donation.  (Complete list filed with official minutes)
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the retirement of (5) vehicles and the transfer of various items from multiple departments through inter-office transfer to auction/donation.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Status Change_Auction
  Vehicle Retirement
 
             
9. Consider and take appropriate action on closing one lane of CR 172 from Hester’s Crossing to Chisholm Valley Drive on May 3rd, 2008 from 8:00 A.M. to 8:30 A.M. for the Fox 7 Shoes 4 Kids 5K.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve closing one lane of CR 172 from Hester’s Crossing to Chisholm Valley Drive on May 3rd, 2008 from 8:00 A.M. to 8:30 A.M. for the Fox 7 Shoes 4 Kids 5K.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  County Road 172
 
             
10. Discuss and take appropriate action on the appointment of Commissioner Ron Morrison to the Central Texas Resource Conservation & Development Council.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the appointment of Commissioner Ron Morrison to the Central Texas Resource Conservation & Development Council.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss and take appropriate action regarding agreement between Williamson County and Florence Volunteer Fire Department (VFD).
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Florence Volunteer Fire Department (VFD).
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Florence VFD Agreement
 
             
12. Discuss and take appropriate action regarding agreement between Williamson County and Granger Volunteer Fire Department (VFD).
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Granger Volunteer Fire Department (VFD).
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Granger VFD Agreement
 
             
REGULAR AGENDA
             
13. Hear presentation on Community Clinic Services (CCS) Program.
  Executive Assistant to Commissioner of Precinct 2 Kathy Grimes and Director of Community Health, Education and Social Services Cynthia Guerrero addressed the Court.  

Rich Wilcox of Samaritan Health Ministries was introduced to the Court.

  Attachments:
  CCS Narrative
  CCS Services
  CCS Interviews
 
             
14. Discuss and take appropriate action to modify existing interlocal agreement with Travis County for the design and construction of Gattis School Road.  Pct. #4
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve modifying the existing interlocal agreement with Travis County for the design and construction of Gattis School Road. Pct. #4
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Travis Interlocal for Gattis School Road
 
             
15. Consider and take appropriate action on resolutions determining the necessity and authorizing the acquisition of certain property interests required for the Hwy 79 project from Gangl (parcel 11), Lenz (parcel 13) and Mikulencak (parcel 33), and take other appropriate action.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve resolutions determining the necessity and authorize the acquisition of certain property interests required for the Hwy 79 project from Gangl (parcel 11), Lenz (parcel 13) and Mikulencak (parcel 33), and take other appropriate action.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Gangl Condemnation Resolution
  Lenz Condemnation Resolution
  Mikulencak Condemnation Resolution
 
             
16. Discuss and take appropriate action on road bond program.
  Richard Ridings of HNTB addressed the Court.
             
17. Discuss and take appropriate action to set a date for a public hearing for cancellation of Daum Estates plat.  Pct. #4
  County Engineer Joe England addressed the Court.

Commissioner Morrison requested that County Engineer Joe England send out letters to notify surrounding land owners.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To set a date of May 13, 2008 at 10:00 A.M.  for a public hearing for cancellation of Daum Estates plat. Pct. #4
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
18. Authorize County Judge to enter into Developer's Agreement regarding construction of Kauffman Loop.
  County Engineer Joe England addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize County Judge to enter into Developer's Agreement regarding construction of Kauffman Loop.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Developer Agreement Kauffman Loop
  Attached Exhibits
  Clerk's Note
 
             
19. Consider approving the adding of Lake Creek Trail mowing, in the amount of $4,560 annually, to the current park mowing contract with Heart of Texas Landscape and Irrigation.
  Parks Director Jim Rodgers addressed the Court.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the addition of Lake Creek Trail mowing, in the amount of $4,560 annually, to the current park mowing contract with Heart of Texas Landscape and Irrigation.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Heart of Texas Mowing Quote
 
             
20. Consider authorizing advertising and setting date of May 7, 2008 at 2:00 P.M. in the Purchasing Department to receive bids for the underground water lines to be installed at the Williamson County Facility Services Center.
  Purchasing Director Bob Space addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of May 7, 2008 at 2:00 P.M. in the Purchasing Department to receive bids for the underground water lines to be installed at the Williamson County Facility Services Center.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
21. Consider authorizing advertising and setting date of May 21, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals from vendors to provide snack and beverage vending machines and services for all current County locations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of May 21, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals from vendors to provide snack and beverage vending machines and services for all current County locations.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
22. Consider authorizing advertising and setting date of May 8, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals to provide Food and Drink Concession Services at Williamson County Regional Park.
  Parks Director Jim Rodgers addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of May 8, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals to provide Food and Drink Concession Services at Williamson County Regional Park.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
23. Consider providing a removal extension of 30 days from date of Court approval, to Bachmayer Equipment, the purchaser of the Willis Creek Bridge, to remove the Bridge from the perimeter of Granger's Elementary School grounds.   
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the removal extension of 30 days from date of Court approval, to Bachmayer Equipment, the purchaser of the Willis Creek Bridge, to remove the Bridge from the perimeter of Granger's Elementary School grounds.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
24. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for Park Donations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
From/To Acct No. Description Amount
  0100-0000-367403 Park Donations $125.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
25. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for Park Donations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
From/To Acct No. Description Amount
  0100-0510-003670 Donations $125.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
26. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for EMS Donations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations.
From/To Acct No. Description Amount
  0100-0000-367401 EMS Donations $25.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
27. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for EMS Donations.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations.
From/To Acct No. Description Amount
  0100-0540-003670 Donations $25.00
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
             
28. Discuss and take appropriate action on increasing Mobile Outreach Team's Administrative Assistant from 20 hours to 30 hours per week.
  This item was removed from the Agenda.
  Attachments:
  Request Explanation
  MOT_MHMR Billable Budget
 
             
29. Consider awarding bids received for CR 111 (Westinghouse Rd.) project to the lowest and best base bid - J.C. Evans Construction Co., LP.
  Richard Ridings of HNTB introduced Project Manager Steve Owens, Joe Copeland and Blake Cervenka of J.C. Evans Construction Co., LP, also Bill Huggins and Jeff Seiler of the Engineering firm Huggins and Seiler.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To award bid for CR 111 (Westinghouse Rd.) project to the lowest and best base bid - J.C. Evans Construction Co., LP.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  HNTB Recommendation
  JC Evans Bid for CR 111
  HNTB Bid Analysis
  HSA Recommendation
 
             
30. Discuss and take appropriate action on the addition of a stipend for Mobile Outreach Team members who work overnight shifts.
  Executive Director of Crisis Intervention Annie Burwell addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the addition of a stipend for Mobile Outreach Team members who work overnight shifts.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Request Explanation
  MOT_MHMR Billable Budget
 
             
31. Discuss and take appropriate action on hiring a Registered Nurse for the Mobile Outreach Team on an hourly basis.  
  Executive Director of Crisis Intervention Annie Burwell and Director of Human Resources John Willingham addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To table this item.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Request Explanation
  MOT_MHMR Billable Budget
 
             
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:25 A.M. ON TUESDAY, APRIL 15, 2008.
             
32. Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.)
  No action was taken in Executive Session.
             
33. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
34. Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 10:50 A.M. ON TUESDAY, APRIL 15, 2008.

             
35. Discuss and take appropriate action on real estate.
  No action was taken.
             
36. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.
             
37. Discuss and take appropriate action on the County Landfill.
  No action was taken.
             
38. Comments from Commissioners.
  Commissioner Long announced that the County has adopted the 4th Combat Aviation Brigade out of Ft. Hood and are gathering items for the troops and their families.  The list of items need to be collected by April 25th.  Public Information Officer Connie Watson will provide an updated list.  Each County office has a box for the collection. 

COMMISSIONERS’ COURT ADJOURNED AT 10:51 A.M. ON TUESDAY, APRIL 15, 2008.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 22nd day of April, 2008.


ATTEST: Nancy E. Rister, Clerk of County Court
Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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