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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, APRIL 8, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Absent:
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Dan A. Gattis, County Judge
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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04.01.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna McKitrick addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $5,914,499.81 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Addendum
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Wire Transfers
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4. |
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Citizen comments. |
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There were no citizen comments.
Commissioner Birkman who was presiding in the Judge's absence introduced Joe Salazar from Georgetown High School. Joe is in Court shadowing the County Judge for the day as part of the Georgetown Optimist Club Youth Appreciation Day. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 16) |
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5. |
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Consider and take appropriate action on approving a line item transfer for Non-Departmental.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Non-Departmental:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider and take appropriate action on approving line item transfers for the Elections Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve line item transfers for the Elections Department:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider and take appropriate action on approving a line item transfer for the Human Resources Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Human Resources Department:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider and take appropriate action on approving a line item transfer for Community Supervision and Corrections Department (CSCD).
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Community Supervision and Corrections Department (CSCD):
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Consider and take appropriate action on line item transfer for 368th District Court.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for 368th District Court:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Consider and take appropriate action on approving Justice of the Peace #4 March 2008, monthly report in compliance with code of Criminal Procedure 103.005(b)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Justice of the Peace #4 March 2008, monthly report in compliance with code of Criminal Procedure 103.005(b)
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Collections Report
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11. |
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Consider and take appropriate action on approving Property Tax Refunds - Over $2,500.00 for the month of February 2008 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Property Tax Refunds - Over $2,500.00 for the month of February 2008 for the Williamson County Tax Assessor/Collector.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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February Property Tax Refunds
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12. |
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Consider and take appropriate action on approving the Treasurer's Report on the Williamson County Finances February 2008.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the Treasurer's Report on the Williamson County Finances February 2008.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Treasurers Report February 2008
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13. |
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Consider and take appropriate action on authorizing the retirement of two vehicles and the transfer of various items from multiple departments through inter-office transfer to auction/donation. (Complete list filed with official minutes)
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This item was moved to the Regular Agenda.
Ken Schnell of EMS addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the retirement of two vehicles and the transfer of various items from multiple departments through inter-office transfer to auction/donation.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Status Change_auction
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Vehicle Retirement
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14. |
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Consider and take appropriate action on noting in the minutes the abandonment of a Public Utility Easement between Lot 51 and Lot 52, Block B, West Ridge, Section 4, recorded in Cabinet Q, Slide 311 of the Williamson County Clerk Records. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes the abandonment of a Public Utility Easement between Lot 51 and Lot 52, Block B, West Ridge, Section 4, recorded in Cabinet Q, Slide 311 of the Williamson County Clerk Records. Pct. #3
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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West Ridge PUE Abandonment
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15. |
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Consider and take appropriate action on authorizing the road closure of CR 344 at the intersection of CR 305 for the installation of a box culvert for April 9th and 10th of 2008, weather permitting. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the road closure of CR 344 at the intersection of CR 305 for the installation of a box culvert for April 9th and 10th of 2008, weather permitting. Pct. #3
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Traffic Control Plan_CR 344
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16. |
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Consider and take appropriate action on granting approval of plat for Little Creek Acres. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To grant approval of plat for Little Creek Acres. Pct. #3
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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17. |
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Hear April 2008 Monthly Construction Summary Report for Road Bond and Pass Through Financing Projects.
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Richard Ridings of HNTB addressed the Court. |
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Attachments: |
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April 2008 Construction Summary Report
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18. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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19. |
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Discuss and take appropriate action on authorizing Project Budget Transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: P87 Lakeline Boulevard to move balance of $57,584.26 to P127 O'Connor Boulevard.
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Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize Project Budget Transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: P87 Lakeline Boulevard to move balance of $57,584.26 to P127 O'Connor Boulevard.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Project Budget Transfer Lakeline to OConnor
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20. |
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Discuss and take appropriate action on approving Chisholm Trail Joint Use Agreement for City and County right-of-way.
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Attorney Charlie Crossfield and Mike Springfield of Cobb, Fendley & Associates addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Chisholm Trail Joint Use Agreement for City and County right-of-way.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Chisholm Trail SUD Joint Use Agreement
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21. |
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Discuss and take appropriate action on authorizing County Judge to execute a Memorandum of Understanding with the City of Georgetown regarding construction, operation and maintenance of Williams Drive.
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Attorney Charlie Crossfield and Richard Ridings of HNTB addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize County Judge to execute a Memorandum of Understanding with the City of Georgetown regarding construction, operation and maintenance of Williams Drive with the changes of: adding $22,000,000 not-to-exceed cap for both parties and strike the sentence regarding the time table.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Memorandum of Understanding FM 2338 Williams Drive
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22. |
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Discuss and take appropriate action on various County parks and trails projects.
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Parks Director Jim Rodgers addressed the Court. |
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23. |
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Discuss and take appropriate action on approving Merchant-Capture Agreement between Union State Bank and Williamson County.
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Treasurer Vivian Wood addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Merchant-Capture Agreement between Union State Bank and Williamson County.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Union State Bank Merchant Capture Agreement
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24. |
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Discuss and take appropriate action on approving Tax Collection Agreement between the Williamson County Tax Assessor/Collector and Mayfield Ranch Municipal Utility District.
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Chief Deputy for Tax Accessor and Collector Joe Pondrom addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Tax Collection Agreement between the Williamson County Tax Assessor/Collector and Mayfield Ranch Municipal Utility District.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Parkside at Mayfield Ranch Tax Collection Agreement
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25. |
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Discuss and take appropriate action on approving Property Tax – Waiver of Penalty & Interest as determined by Tax Assessor/Collector.
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Chief Deputy for Tax Accessor and Collector Joe Pondrom addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Property Tax – Waiver of Penalty & Interest as determined by Tax Assessor/Collector.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Waiver of Penalty and Interest
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26. |
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Discuss and take appropriate action on authorizing the execution of an Agreement for Site Use between the City of Austin and Williamson County relating to Williamson County EMS's use of property that will be annexed and owned by the City of Austin.
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Kenny Schnell of EMS addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the execution of an Agreement for Site Use between the City of Austin and Williamson County relating to Williamson County EMS's use of property that will be annexed and owned by the City of Austin.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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City of Austin_EMS Site Use Agreement
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27. |
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Discuss and take appropriate action on accepting resolution declaring April 6 to 12, 2008 as National County Government Week in Williamson County.
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Public Information Officer Connie Watson addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To accept a resolution declaring April 6 to 12, 2008 as National County Government Week in Williamson County.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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County Government Week Resolution
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28. |
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Discuss and take appropriate action on Proclamation declaring April 13-19, 2008 as National Crime Victims’ Rights Week.
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Sheriff's Victims Assistant Director Rhonda Gilchrist addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Proclamation declaring April 13-19, 2008 as National Crime Victims’ Rights Week.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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National Crime Victims Rights Week Proclamation
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29. |
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Discuss and take appropriate action on FY 2009 Texas Victim Information and Notification Everyday (VINE) Annual Maintenance Grant Contract.
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Sheriff's Office Victims Assistance Director Rhonda Gilchrist addressed the Court.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve FY 2009 Texas Victim Information and Notification Everyday (VINE) annual maintenance Grant Contract.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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VINE Maintenance Renewal Agreement
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30. |
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Discuss and take appropriate action on R-05 Service Agreement renewal notice in the amount of $30,108.00 for FY 2009.
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Sheriff's Office Victims Assistance Director Rhonda Gilchrist addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve R-05 Service Agreement renewal notice in the amount of $30,108.00 for FY 2009.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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VINE Maintenance Renewal Agreement
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VINE Maintenance Renewal Agreement
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31. |
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Discuss and take appropriate action on possible participation in the Central Texas Sustainability Indicators Project.
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Executive Director of Central Texas Sustainability Indicators Project Jim Walker and Public Information Officer Connie Watson addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To table this agenda item.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Discuss and take appropriate action on writing off uncollectable balances under $100 on misdemeanor cases.
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County Clerk Nancy Rister and County Auditor David Flores addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve writing off uncollectable balances under $100 on misdemeanor cases.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Misdemeanor Writeoffs
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33. |
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Discuss and take appropriate action on authorizing advertising and setting date of April 30, 2008 at 2:00 P.M. in the Purchasing Department to receive request for qualification (RFQ) for Utility Relocation Coordination Services.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of April 30, 2008 at 2:00 P.M. in the Purchasing Department to receive request for qualification (RFQ) for Utility Relocation Coordination Services.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Discuss and take appropriate action on authorizing advertising and setting date of May 7, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals for Electronic Patient Care Reporting software for Williamson County EMS.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and setting date of May 7, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals for Electronic Patient Care Reporting software for Williamson County EMS.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:56 A.M. ON TUESDAY, APRIL 8, 2008. |
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35. |
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Discuss Real Estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real proprety.) |
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No action taken in Executive Session. |
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36. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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37. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:56 A.M. ON TUESDAY, APRIL 8, 2008. |
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38. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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39. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken.
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40. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken.
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41. |
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Comments from Commissioners. |
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Commissioner Covey stated that they are still collecting items for the troops. She and the other Commissioners visited with the soldiers and families at their retreat in Marble Falls.
Commissioner Birkman requested that Public Information Officer Connie Watson should try to send a notice to some of the Veterans groups to notify them of the collections for the troops. |