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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, APRIL 1, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Absent:
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Dan A. Gattis, County Judge
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Attendees:
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Hal Hawes, Assistant County Attorney
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve minutes of last meeting.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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03.25.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To note in the minutes off right-of-way work:
1800 Indian Springs Road - Permission to enter the property of Stormy Stouder to open a channel and correct drainage flow for culverts under County roadway. (Precinct 3 - JH)
Also note in minutes Utility Requests: Precinct 2 - Pedernales Electric Cooperative, Inc. - Ronald Reagan Boulevard and Hwy 29 - Three anchors in ROW.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off ROW Summary
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Utility Request Summary
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Pedernales Electric Cooperative
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Auditor Donna McKitrick addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $1,942,747.41 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bills
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Wire Transfers
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4. |
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Citizen comments. |
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Liberty Hill citizen Jim Dillon and Georgetown citizen Gregory Scott Windham addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 13)
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5. |
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Consider authorizing the transfer of (1) Ink Jet Printer from the District Attorney's Office to auction/donation. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of (1) Ink Jet Printer from the District Attorney's Office to auction/donation.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Consent_Auction Asset Status Change
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6. |
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Donation of utility trailer from G.W. Lowry to Sheriff's office.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To accept a donation of utility trailer from G.W. Lowry to Sheriff's office.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider granting approval of Parkside at Mayfield, Section 10. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve plat of Parkside at Mayfield, Section 10. Pct. #3
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider approving allowing ITS to trade in a broken printer for a new printer (same model - HP 2600N Color Laserjet).
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve ITS to trade in a broken printer for a new printer.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Consider approving a line item transfer for ITS.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for ITS:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Discuss and take appropriate action on agreement between Williamson County and Jarrell Volunteer Fire Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Jarrell Volunteer Fire Department.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jarrell VFD Agreement
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11. |
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Discuss and take appropriate action regarding agreement between Williamson County and Coupland Volunteer Fire Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Coupland Volunteer Fire Department.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Coupland VFD Agreement
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12. |
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Discuss and take appropriate action on agreement between Williamson County and Bartlett Volunteer Fire Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Bartlett Volunteer Fire Department.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bartlett VFD Agreement
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13. |
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Discuss and take appropriate action regarding agreement between Williamson County and Weir Volunteer Fire Department.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve agreement between Williamson County and Weir Volunteer Fire Department.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Weir VFD Agreement
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REGULAR AGENDA |
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14. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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15. |
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Consider approving change order No. 6 for the Limmer Loop, Phase 1B Road Bond project in Precinct 4.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve change order No. 6 in the amount of $81,276.60 for the Limmer Loop, Phase 1B Road Bond project in Precinct 4.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Limmer Loop Change Order No 6
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16. |
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Discuss and take appropriate action on Donation Special Warranty Deed/Ronald Reagan Blvd.
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Attorney Charlie Crossfield addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a Donation Special Warranty Deed/Ronald Reagan Blvd.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Special Warranty Deed
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17. |
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Discuss and take action on the 2007 Comprehensive Annual Financial Report.
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County Auditor David Flores and Paula Spiegelhauer of Pattillo, Brown & Hill addressed the Court.
County Auditor David Flores recognized for thier efforts: Accounts Payable/Payroll Manager Donna McKitrick, Assistant Financial Director Melanie Denny, Internal Audit Director Kathy Wierzowiecki, Senior Accountant David Dukes and First Assistant County Auditor Julie Kiley. He also gave special recognition to Patrick Cobb, Chief of Operations for Emergency Communications for his efforts in improving the business of Williamson County specifically in the area of the Regional Radio System Upgrade. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To accept the 2007 Comprehensive Annual Financial Report.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Williamson County Mgt Letter
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Comprehensive Annual Financial Report
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18. |
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Hear presentation on Statement of Auditing Standard 112.
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Assistant to County Auditor Julie Kiley and Paula Spiegelhauer of Pattillo, Brown & Hill addressed the Court.
Commissioner Covey recognized Dr. Fred Sellers of Southwestern University for his help in the audit. |
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Attachments: |
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Statement of Auditing Standard
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19. |
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Discuss and take action on the 2007 Popular Annual Financial Report.
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County Auditor David Flores and Paula Spiegelhauer of Pattillo, Brown & Hill addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To accept the 2007 Popular Annual Financial Report.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Williamson County Citizens Report
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20. |
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Discuss and take appropriate action on Grant Adjustment Notice for State Homeland Security Grant Program (SHSGP) FY07.
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Brad Bradford from the Emergency Management System and Dave McGarah of the Sherrif's Department addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Grant Adjustment Notice for State Homeland Security Grant Program (SHSGP) FY07.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Grant Adjustment Notice
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21. |
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Discuss and take appropriate action on participation in the National Association of Counties (NACo) Prescription Drug Discount Program.
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Dr. James Morgan of Williamson County and Cities Health District addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve participation in the National Association of Counties (NACo) Prescription Drug Discount Program.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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NACo Info Sheet
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NACo Discount Card
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NACo Prescription Drug Discount Contract
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22. |
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Discuss and take action on Interlocal Agreement (ILA) with the City of Florence for installation of Water Tower Communications Devices.
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Director of Emergency Services John Sneed addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Interlocal Agreement (ILA) with the City of Florence for installation of Water Tower Communications Devices.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Florence Interlocal Agreement
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23. |
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Discuss and take appropriate action on Memorandum of Understanding with City of Round Rock.
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Director of Emergency Services John Sneed and Patrick Cobb of EMS addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Memorandum of Understanding with City of Round Rock regarding emergency use of Williamson County communication consoles.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Round Rock MOU
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24. |
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Consider authorizing the re-setting of bid opening date from April 9, 2008 to April 16, 2008 at 2:00 P.M. in the Purchasing Department for US 79 Section 5B road project.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the re-setting of bid opening date from April 9, 2008 to April 16, 2008 at 2:00 P.M. in the Purchasing Department for US 79 Section 5B road project.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Consider approving the agreement for Online Auctioneering Services with René Bates Auctioneers, Inc., allowing the County to use René Bates as an online auction provider to sell off surplus vehicles, machinery, and goods.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the agreement for Online Auctioneering Services with René Bates Auctioneers, Inc., allowing the County to use René Bates as an online auction provider to sell off surplus vehicles, machinery, and goods.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rene Bates Agreement
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26. |
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To consider declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the Debt Service Fund.
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Assistant to County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Debt Service Fund.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:37 A.M. ON TUESDAY, APRIL 1, 2008. |
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27. |
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Discuss Real Estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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28. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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29. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:34 A.M. ON TUESDAY, APRIL 1, 2008. |
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30. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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31. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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32. |
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Discuss and take appropriate action on the County Landfill. |
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Commissioner Birkman read a statement from Waste Management noting the change of separate flat rate charges of disposal rates for cars to $15.00 plus applicable fees effective as of January 1, 2008 and $25.00 plus applicable fees for pick-up trucks effective March 17, 2008. (Documentation attached)
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Attachments: |
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Landfill Disposal Rates
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33. |
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Comments from Commissioners. |
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Commissioner Long commented that at the CAMPO meeting last night Joseph Cantalupo was elected as the new Executive Director.
Commissioner Morrison thanked Commissioner Long for her work on the CAMPO committee.
Commissioner Covey commented that the she is excited to be opening her new website.
Commissioner Birkman toured the new Seton (Hospital) of Williamson County and was very impressed with the facility. |