Commissioners Court - Regular Session

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Meeting Date:	04/29/2008
Submitted For:	Rick Barron	Submitted By:	Kay Eastes, Elections
Department:	Elections

Agenda Item

Discuss and consider approving line item transfers for Elections:

Background

In March ’07 the Elections Department purchased the software for the Election Data Manager, Ballot Image Manager, Ballot on Demand with Printer, iVotronic Image Manager, and Hardware Programming Manager. The software allows the department to program the ballots used with the optical scan machines (650s) and M100s and the hardware used with the electronic voting equipment (excluding audio). The Ballot on Demand w/Printer enables us to print ballots in limited number. It is also the upgrade for the elections tabulation reporting system. The Warranty Period was for 1 year. There are not adequate funds available in the line to purchase the Software Maintenance Agreement for these five products ($20,500.00).

Additional funds are needed in Election Supplies. With the high turnout associated with the Primary Election, additional monies were expended for forms and various materials. Additional signs were needed. Extra supplies have had to be ordered in connection with ballot by mail. There are not enough funds in Election Supplies to last through this budget year.

Fiscal Impact

From/To	Acct No.	Description	Amount
From	0100-0492-001107	Temp Labor-Seasonal Help	$12,100.00
To	0100-0492-001110	Overtime	$8,100.00
To	0100-0492-001150	Election Judges/Clerks	$4,000.00
From	0100-0492-004100	Professional Services	$23,000.00
To	0100-0492-004211	Telephone Service	$3,000.00
To	0100-0492-004251	Election Supplies	$5,000.00
To	0100-0492-001150	Election Judges/Clerks	$15,000.00

Attachments
No file(s) attached.

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	03/19/2008 09:27 AM
Budget Office	Ashlie Holladay	03/24/2008 02:23 PM
Budget Office	Ashlie Holladay	04/24/2008 11:19 AM
Form Started By: keastes		Started On: 03/09/2008 01:53 PM
Final Approval Date: 04/24/2008