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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 22 )
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5. |
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Discuss and consider approving a line item transfer for JP#1
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for JP#1 Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for Non Departmental Click to View |
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| Fiscal Impact |
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8. |
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Discuss and consider approving a line item transfer for the District Attorney's Office. Click to View |
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| Fiscal Impact |
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9. |
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Discuss and consider approving a line item transfer for Emergency Management. Click to View |
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| Fiscal Impact |
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10. |
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To discuss and take appropriate action on a line item transfer for Road and Bridge Click to View |
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| Fiscal Impact |
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11. |
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To discuss and consider approving a line item transfer for the County Attorney's Office. Click to View |
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| Fiscal Impact |
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12. |
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To discuss and consider approving a line item transfer for Information Technology Services Click to View |
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| Fiscal Impact |
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13. |
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Acknowledge report on Tax Office Remodel building project P141; Bartlett Cocke General Contractors Change Order OCO003 in the amount of $2,810.00. Click to View |
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Attachments |
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P141 Tax Office Bartlett Cocke Change Order OCO003
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14. |
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Consider approving Justice of the Peace 4, February 2014 Monthly Report in compliance with Code of Criminal Procedure 103.005. Click to View |
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Attachments |
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JP4 FEB 2014 EOM REPORT
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15. |
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Consider authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached). Click to View |
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Attachments |
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asset forms
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16. |
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Consider approving property tax collections for the month of February 2014 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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020114-022814 GWI-RFM
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020114-022814 GWI-RFM Graph
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17. |
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Consider approving property tax refunds over $2,500.00 for the month of February 2014 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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020114-022814 Refunds Over 2500
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18. |
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Discuss and take appropriate action on the appointment of Ricky Rinderknecht to the ESD Board 10. Mr. Rinderknecht will replace Eldridge Tidwell who resigned December 31, 2013. Mr. Rinderknecht's term will be for two years through December 31, 2015. Click to View |
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19. |
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Discuss and consider approval of final plat for the CR Estates Sec 2 subdivision - Pct 4 Click to View |
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Attachments |
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Final Plat - CR Estates Sec 2
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20. |
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Discuss and consider approval of final plat for the Sonterra West Sec III Ph 3 subdivision - Pct 3 Click to View |
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Attachments |
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Final Plat - Sonterra West Sec III Ph 3
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21. |
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Discuss and consider approval of final plat for the Sonterra West Sec III Ph 3A subdivision - Pct 3 Click to View |
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Attachments |
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Final Plat - Sonterra West Sec III Ph 3A
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22. |
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Discuss and consider approval of final plat for the Summerlyn South Section 1 subdivision - Pct 2 Click to View |
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Attachments |
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Final Plat - Summerlyn South Sec 1
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REGULAR AGENDA |
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23. |
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Discuss and take appropriate action on the implementation of a burn ban for Williamson County. Click to View |
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24. |
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Discuss and take appropriate action on Proclamation declaring April 6 - 12, 2014 as National Crime Victims' Rights Week. Click to View |
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Attachments |
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NC VRW Proclamation
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25. |
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Discuss and Approve Proclamation to designate the month of March, 2014 as Women Veterans month. Click to View |
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Attachments |
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Proclamation
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26. |
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To discuss and take appropriate action on the Department of Infrastructure projects and issues update Click to View |
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27. |
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Hear the March 2014 Construction Summary Report for Road Bond and Pass Through Financing Projects. Click to View |
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Attachments |
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Mar 2014 CSR
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28. |
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Consider Approving Change Order No. 19 in the amount of $31,575.50 for Second Street Roadway, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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2nd St CO 19
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29. |
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Consider approving Change Order No. 2 in the amount of $62,127.12 for CR 108, a Road Bond project in Precinct Four. Click to View |
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Attachments |
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CR 108 CO 2
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30. |
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Consider approving Change Order No. 18 in the amount of $31,071.06 for Second Street Roadway, a Road Bond project in Precinct Four. Click to View |
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Attachments |
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2nd St CO 18
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31. |
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To discuss and take appropriate action regarding the list of Pre-Qualified Geotechnical Engineering and Material Testing for Williamson County Projects. Click to View |
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Attachments |
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Geotechnical
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32. |
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To discuss and take appropriate action regarding the list of Pre-Qualified Surveying Services for Williamson County Projects. Click to View |
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Attachments |
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Surveying Services List
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33. |
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To discuss and take appropriate action regarding the list of Pre-Qualified Environmental Services for Williamson County Projects. Click to View |
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Attachments |
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Environmental Services
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34. |
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To discuss and take appropriate action regarding the list of Pre-Qualified Surveying Services for Williamson County Projects. Click to View |
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Attachments |
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Surveying Services
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35. |
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Discuss and consider approving Work Authorization 9 for Diamond Surveying for ROW work along a 3.2 mile stretch of CR 305 in Williamson County (Road & Bridge). Click to View |
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Attachments |
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Diamond WA 9 Cover Sheet
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Diamond WA 9
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36. |
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Discuss and take appropriate action on a Letter Agreement with Robinson Land Limited Partnership for fence cost reimbursement needed on the RM 620 project. (1 & 2) Click to View |
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Attachments |
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Robinson Letter Agreement
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37. |
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Discuss and consider approving splash pad operational changes in the Parks Department Click to View |
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38. |
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Consider and take appropriate action on Determination Letter under the county's Habitat Conservation Plan for improvements and completion of Madrid Drive at West Sequoia Spur and authorize County Judge (or designee) to execute Participation Agreements. Click to View |
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Attachments |
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Determination Letter
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Participation Agreement
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39. |
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Discuss and take appropriate action on an Order for Disposition of Salvage or Surplus Property; to wit, a black walnut tree and remnants of slabs of marble that were used in the construction and reconstruction of the Historic Williamson County Courthouse, by donating such property to The Williamson Museum in accordance with Section 263.152(a)(4) of the Texas Local Government Code (the Order for Disposition sets forth the Commissioners Court findings and determinations that (1) undertaking to sell the property by competitive bid or auction would likely result in no bids or a bid price that is less than Williamson County’s expenses required for the bid process; (2) the donation serves a public purpose in that such items will be used for educational and historical purposes; and (3) The Williamson Museum will provide Williamson County with adequate consideration, such as relieving Williamson County of transportation or disposal expenses related to such property). Click to View |
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Attachments |
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donation
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40. |
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Discuss and take appropriate action on sending a request letter for possible available funds to the Texas Comptroller of Public Accounts. Click to View |
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Attachments |
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Texas Comptroller
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41. |
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Discuss and consider approving a contract for extra duty employment between Constable Precinct One and Texas Department of Transportation for enforcement of the toll road habitual violator program. Click to View |
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Attachments |
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Toll road contract
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42. |
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Discuss and take appropriate action on a contract with McCreary, Veselka, Bragg and Allen related to the collection of Williamson County Justice of the Peace, Pct. 2 delinquent justice court fines, fees, court costs, restitution, debts and accounts receivable and other amounts in accordance with Article 103.0031, Texas Code of Criminal Procedure. Click to View |
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Attachments |
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MVBA Agreement
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43. |
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Discuss and take appropriate action on a Residential Real Estate Listing Agreement between Williamson County, Texas and Shin Oak Realty whereby Shin Oak Realty will be authorized to sell the residential real estate located 1500 CR 258, Liberty Hill, Texas 78642 pursuant to the terms of said Real Estate Listing Agreement and in accordance with Texas Local Government Code Section 263.008. Click to View |
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Attachments |
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Shin Oak Realty Information
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Listing Agreement
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As Is Notice - Attachment A
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44. |
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Discuss and consider approving an increase to the current line item transfer threshhold of $100 Click to View |
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45. |
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Discuss and take possible action to amend the Williamson County Employee Policy Manual-Pay Plan and Pay Policies under the Work Week and Work Hours section to change the Pay Week for the 911 Communications Department. Click to View |
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46. |
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Discuss and take appropriate action on Capital Area Council of Governments (CAPCOG) appointment to Capital Area Regional Transportation Planning Organization (CARTPO). Click to View |
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47. |
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Discuss and take action on approving Homeland Security grant project proposals and authorize the County Judge to sign the approved project worksheets for submittal to CAPCOG for consideration. Click to View |
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Attachments |
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Weather Station Project
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Monitor Maintenance Project
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Monitor Replacement Project
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All Hazards UTV Project
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All Hazards UAV Project
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HZMT Truck Trailer Replacement
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IMT Equipment Project
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48. |
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Discuss, consider, and take any necessary action to authorize County Judge to sign Air Monitor Maintenance Services Contract with FarrWest Environmental Supply, Inc. (grant funding from Capital Area Council of Government (“CAPCOG”) in the amount of $6,980). Click to View |
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Attachments |
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Farrwest Contract
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Signature Page
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49. |
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Consider awarding proposals received for the lease of Belford Square property at 308 W. 7th Street, Suite 101, Georgetown, TX 78626, proposal # 14RFP00214 to the best proposal meeting specifications – Bobby R. Davis and authorize the County Judge to execute the Lease Agreement. Click to View |
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Attachments |
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Lease Bobby Davis
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50. |
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Consider awarding proposals received for the lease of Belford Square property at 310 W. 7th Street, Suite 101, Georgetown, TX 78626, proposal # 14RFP00215 to the best proposal meeting specifications –Robert Scott Burn and authorize the County Judge to execute the Lease Agreement. Click to View |
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Attachments |
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Lease Scott Burn
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51. |
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Consider awarding proposals received for the lease of Belford Square property at 306 W. 7th Street, Suite 102, Georgetown, TX 78626, proposal # 14RFP00213 to the best proposal meeting specifications – Cynthia Borgfeld Smith and authorize the County Judge to execute the Lease Agreement. Click to View |
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Attachments |
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Lease Agreement Smith
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52. |
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Consider authorizing extension for property lease at 9769 Hwy 29 West, Georgetown to March 31, 2015 with George Bell. Click to View |
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Attachments |
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Renewal Letter
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53. |
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Discuss and take appropriate action on approving Professional Services Agreement between Hendrix Consulting Engineers. and Williamson County, Texas for professional Engineering services, and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for professional services, as set forth under Section 262.024(a) (4) of the Texas Local Government Code.
Click to View |
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Attachments |
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HCE agreement
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54. |
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Discuss and consider exempting SOE Software Corporation from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) (A) of the Texas Local Government Code, as the sole source provider of Clarity Election Suite Tracking and Support modules. Click to View |
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Attachments |
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sole source memo
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sole source justification
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55. |
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Consider awarding proposals received for Jail Camera Upgrade, RFP#14RFP00224 to the lowest and best proposal meeting specifications, Commercial Security Integration.
Click to View |
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Attachments |
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Recommendation Jail Camera upgrade
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56. |
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Discuss and consider approving agreement between Williamson County and SOE Software Corporation for Clarity Election Suite Hosting and Support modules. Click to View |
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SOE contract
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57. |
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Consider an order declaring an emergency and a grave necessity due to unforseeable circumstances and approve a budget amendment for EMS Donations Click to View |
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58. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of EMS Donations Click to View |
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59. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations: Click to View |
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60. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations: Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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61. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 51.087: Business prospect(s) that may locate or expand within Williamson County. Click to View |
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62. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed Letter Agreement for fencing cost related to RM 620.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 Seward Junction Loop project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
h) Discuss possible acquisition of property with endangered species for mitigation purposes.
i) Discuss flooding issues with property located on Pond Springs Rd.
j) Discuss the acquisition of real property: Tradesman Park Blvd.
2. Property or Real Estate owned by Williamson County
a) Discuss a TXDOT permit to construct access driveway facilities
b) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
c) Discuss County owned real estate on CR 258
d) Discuss proposed acquisition of land for County Parks.
e) Discuss proposed acquisition of 89.476 acres by Georgetown Inner Loop.
f) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd Click to View |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) James Windom and Jane Windom v. Williamson County, Texas: Cause #13-0398-C368 in the 368th Judicial District Court of Williamson County, Texas |
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64. |
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Discuss and take appropriate action regarding economic development. |
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65. |
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Discuss and take appropriate action on real estate. |
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66. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
n) James Windom and Jane Windom v. Williamson County, Texas: Cause #13-0398-C368 in the 368th Judicial District Court of Williamson County, Texas |
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67. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2014 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |