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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
March 19, 2013
9:30 a.m.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.

 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – )
 
5.   Consider and approve correction to Commissioners Court minutes on February 5 2013.
 
Click to View
 
6.   Discuss and consider approving a line item transfer for All District Courts Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0435-003010 Computer Equipment 400.00
to 0100-0435-003005 Office Furniture 400.00
 
7.   Discuss and consider approving a line item transfer for the Human Resources Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0402.001100 F/T Salaries 800.00
To 0100.0402.001110 Overtime 800.00
 
8.   Discuss and consider approval of final plat for Summerlyn Ph P-5B - Pct 2 Click to View
 
Attachments
Final Plat - Summerlyn Ph P-5B
 
9.   Discuss and consider approval of final plat for the Sefcik subdivision - Pct 3 Click to View
 
Attachments
Final Plat - Sefcik subdivision
 
10.   Discuss and consider approval of final plat for the Randolph E. Scott subdivision - Pct 4 Click to View
 
Attachments
Final Plat - Randolph E Scott subdivision
 
11.   Discuss and consider approval of final plat for McNutt subdivision - Pct 4 Click to View
 
Attachments
Final Plat - McNutt Subdivision
 
12.   Acknowledge report on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 29 in the amount of $12,840.00. Click to View
 
Attachments
P136 ESOC Vaughn Change Order 29
 
13.   Acknowledge report on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 30 in the amount of $1,825.00. Click to View
 
Attachments
P136 ESOC Vaughn Change Order 30
 
14.   Acknowledge and enter into the official minutes of the Williamson County Commissioners Court the County Treasurers Association of Texas 2012 Assistant County Treasurer Certification Continuing Education certificate of the hours required by the County Treasurer and Certified Investment Officer Continuing Education and by the Texas Association of Counties for Kathy Kohutek, 1st Assistant Treasurer, Deputy County Treasurer, CIO Click to View
 
Attachments
2012 Continuing Ed K Kohutek
 
15.   Acknowledge and enter into the official minutes of the Commissioners Court that the following achieved the requisite ten hours of Public Funds Investment Act (PFIA) training:  Kathy Kohutek, 1st Asst Treasurer, Deputy County Treasurer, CIO; Celia Villarreal, Deputy County Treasurer; Rose Havelka, Deputy County Treasurer; and, Rose Pena, Deputy County Treasurer. Click to View
 
Attachments
PFIA Kohutek Villarreal Havelka Pena 2012
 
16.   Acknowledge and enter into the official minutes of the Commissioners Court the 2012 Certification of Compliance, County Investment Officer, certificate for Kathy Kohutek, First Assistant Treasurer, Deputy County Treasurer, CIO. Click to View
 
Attachments
2012 CIO Certificate Kathy Kohutek
 
17.   Discuss and approve noting in the minutes that Commissioner Valerie Covey successfully completed the 2012 Commissioners Statutory Continuing Education requirement. Click to View
 
Attachments
CE Valerie Covey
 
18.   Consider approving Justice of the Peace 4, February 2013 Monthly Report in compliance with Code of Criminal Procedure 103.005(b). Click to View
 
Attachments
JP4 FEBRUARY 2013 EOM
 
19.   Consider approving property tax collections for the month of February 2013 for the Williamson County Tax Assessor/Collector. Click to View
 
Attachments
020113-022813 GWI-RFM
020113-022813 GWI-RFM Graph
 
20.   Consider approving property tax refunds over $2,500.00 for the month of February 2013 for the Williamson County Tax Assessor/Collector. Click to View
 
Attachments
Court Refunds Feb 13
 
21.   Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in. Click to View
 
Attachments
Asset Change Form
 
REGULAR AGENDA
 
22.   Discuss and take appropriate action regarding appointment of Bond Committee. Click to View
 
Attachments
Bond Committee Nominee - Judge Gattis
Bond Committee Nominees - Pct 1
Bond Committee Nominees - Pct 2
Bond Committee Nominees - Pct 3
Bond Committee Nominees - Pct 4
 
23.   Discuss and take appropriate action regarding appointment of interim Constable Pct. 3. Click to View
 
24.   Discuss and take appropriate action on Resolution making March 18 - 22, 2013, National Flood Safety Awareness Week in Williamson County, Texas. Click to View
 
Attachments
Resolution
 
25.   Discuss and take appropriate action on proclaiming the month of March 2013 as Purchasing Month.

Click to View
 
Attachments
Purchasing Month Proclamation
 
26.   Discuss and take appropriate action on the reappointments of James H. Mills and Robert L. Bennett, Jr. to the Board of Directors of the Central Texas Regional Mobility Authority (CTRMA) effective February 1, 2013 through January 31, 2015. Click to View
 
27.   Consideration and action with respect to "Fifth Supplemental Order to the Master Order Establishing the Williamson County, Texas Pass-Through Toll Revenue Financing Program." Click to View
 
Attachments
5th Supplemental Order
 
28.   Hear the March 2013 Construction Summary Report for Road Bond and Pass Through Financing Program. Click to View
 
Attachments
March2013 CSR
 
29.   To discuss and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View
 
30.   Consider authorizing County Judge to execute an Interlocal Agreement with the City of Hutto regarding the annexation, operation and maintenance of CR 108. Click to View
 
Attachments
CR 108 ILA
 
31.   Consider authorizing County Judge to execute a Agreed Judgment with CCR Holding 1,LLC regarding right-of-way on SH 195 (Parcels 223/224) Click to View
 
Attachments
Agreed Judgment
 
32.   Discuss and take appropriate action regarding the Standard Utility Agreement with PAETEC (Windstream) for utility relocation on the IH 35 Northbound Frontage Road Project and reimbursement of the relocations. Click to View
 
Attachments
IH35NBFR-PAETEC-UtilityAgreement
 
33.   Discuss and take appropriate action regarding Supplemental Agreement 1 to the Standard Utility Agreement with Manville Water Supply Corporation (Manville WSC) for utility relocation on the CR 138 Project and reimbursement of the relocations. Click to View
 
Attachments
Manville WSC Supplemental Agreement 1 to Standard Utility Agreement
 
34.   Discuss and take appropriate action regarding the Standard Utility Agreement with Pedernales Electric Cooperative (PEC) for utility relocation on the SH 195 Project and partial reimbursement of the relocations. Click to View
 
Attachments
SH195-PEC-UtilityAgreement
SH195-PEC-Eligilibility
 
35.   Consider authorizing road bond transfer request recommended by Mike Weaver, Road Bond Manager on the following projects: move $850,000.00 from Non Departmental (P-156) to Chandler Road 3A (P-247) $500,000.00 and Business 79 2nd Street (P-244) $350,000.00. Click to View
 
Attachments
31213 Road Bond Memo
 
36.   Consider authorizing the County Judge to execute an order abandoning a small portion of Old Quarry Rd. Click to View
 
Attachments
Attachment Order Abandoning County Road
 
37.   Authorize County Judge to execute a Development Agreement with the Round Rock Independent School District regarding the construction and funding of Pearson Ranch Road and Neenah Boulevard Click to View
 
Attachments
Development Agreement with RRISD
 
38.   Discuss and take appropriate action on extending Williamson County Bid 12IFB00020 Asphalt Emulsions for Williamson County for the same pricing, terms and conditions as the existing contract for the contract period beginning April 1, 2013 through September 30, 2013. Click to View
 
Attachments
Agreement to Extend and Affidavit Authorized Vendor Representative Ergon Asphalt and Emulsions
Agreement to Extend and Affidavit Authorized Vendor Representative Cleveland Asphalt Products
Supporting Documentation
 
39.   Consider authorizing advertising and setting date of April 18, 2013 at 3:00 PM in the Purchasing Department to receive competitive seal proposals for Jail Camera Upgrade for Williamson County, RFP #13RFP00114. Click to View
 
Attachments
Jail Camera RFP
 
40.   Discuss and take appropriate action on extending Williamson County Bid 12IFB00022 Culverts-Corrugated Metal for Williamson County for the same pricing, terms and conditions as the existing contract for the contract period beginning April 1, 2013 through March 31, 2014. Click to View
 
Attachments
Extension Agreement and Affidavit Authorized Vendor Representative Wilson Culverts
Extension Agreement and Affidavit Authorized Vendor Representative Contech Engineered Solution
Supporting Documentation
 
41.   Consider and approve Consulting Services Agreement with Amtech Building Sciences, Inc. for design and specifications to repair roof at Cedar Park Annex. Click to View
 
Attachments
Amtech Consulting Agreement
 
42.   Discuss and take appropriate action on a Resolution to Convey Property to the City of Taylor pursuant to Section 34.05(i) of the Texas Tax Code.

Click to View
 
Attachments
Taylor Resolution
 
43.   Consider authorizing extension of Belford Square Lease, 306 W 7th St, Suite 102, Georgetown to March 31, 2014 with Cynthia Borgfeld Smith. Click to View
 
Attachments
Belford Square Renewal - Smith
 
44.   Discuss and take appropriate action on Amendment No. 2 to the Blockhouse Creek Landscape Maintenance Agreement - Pct. 3 Click to View
 
Attachments
BHCMUD LMA2
 
45.   Discuss and take appropriate action on acceptance of land in lieu of participation fees for two development tracts, the Highlands at Mayfield Ranch and BJM Mayfield Ranch, LTD. Click to View
 
Attachments
land in lieu R512093 data sheet and map
 
46.   Consider and approve Licensing Agreement with Pictometry International Corporation for Williamson County GIS Department. Click to View
 
Attachments
Pictometry Agreement
 
47.   Consider and approve System Purchase Agreement with Motorola Solutions, Inc. for Simulcast Subsystem in Taylor. Click to View
 
Attachments
Exh D Motorola Agreement
Motorola agreement
Exh C Motorola Agreement
Exh C Statement of Work
Exh C Terms and Conditions
 
48.   Consider acknowledging extension of Merchant Credit Card Services with Certified Payments No. , Ltd (09WCP802) from April 1, 2013 to June 1, 2013. Click to View
 
Attachments
Certified Payment Extension Docs
 
49.   Consider and approve Statement of Work for the Kronos Master Agreement that was approved in court February 26, 2013. Click to View
 
Attachments
License Agreement SOW Kronos
 
50.   Discuss and consider acceptance of the letter from Heike Warren, Office Depot State & Local Tax Manager, regarding Office Depot's Economic Development Agreement with Williamson County.
Click to View
 
Attachments
Attachment Office Depot
Economic Agreement
 
51.   Consider and approve Texas Workforce Commission Information Release Contract with Constable Precinct 2, Cedar Park. Click to View
 
Attachments
Texas Workforce Agreement
 
52.   Discuss and take appropriate action regarding First Amendment of the Interlocal Contact for Enhanced 911 Database Program. Click to View
 
Attachments
Amended 911 Database Program Interlocal Contract
 
53.   Consider and approve Agreement for Investment Advisory Services with First Southwest Asset Management, Inc. and the exemption of those services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View
 
Attachments
First Southwest Investment Advisory
 
54.   Discuss and take appropriate action on Amendment #1 to the Armored Courier Service for Williamson County Contract [Request for Proposal Number: 13RFP00103] wherein Triple D Security, Inc. is requesting Williamson County’s consent of its assignment of said contract to Garda CL Southwest, Inc. and, further, Garda CL Southwest, Inc. is agreeing to be bound by and faithfully perform the armored courier services according to all specifications, terms, conditions and covenants set forth and contained in the Armored Courier Service for Williamson County Contract [Request for Proposal Number: 13RFP00103]. Click to View
 
Attachments
Amendment 1 to Armored Courier Service Contract
 
55.   Discuss and take appropriate action on Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment (DSRIP) projects and related agreements.
Click to View
 
56.   Discuss and take appropriate action on 83rd Legislature and related bills of interest. Click to View
 
Attachments
Water Quality Legislation
 
57.   Discuss and take appropriate action regarding Burn Ban. Click to View
 
58.   Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the District Clerk Records Management Fund: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0386.0386.004550 Dist Clerk Rec Mgmt/Imaging $53,228.00
 
59.   Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367403 Park Donations $225.00
 
60.   Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $225.00
 
61.   Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the revenues for the NACo Prescription Discount Card Program: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.370500 Miscellaneous Revenue $3,712.00
 
62.   Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the expenditures for the NACo Prescription Discount Card Program: Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0630.004921 Co Wide Rx Disc Card Program $3,712.00
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
63.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)

1. Proposed or potential purchase or lease of property by the County:

a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.

b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to      1,000 feet North of SH 29.

c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.

d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.

e) Discuss proposed acquisition of property for proposed SH 29 project.

f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.

g) Discuss proposed acquisition of property for right-of-way along CR 170.

h) Discuss proposed acquisition and/or sale of property for Arterial H.

i) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project.

j) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2. 

k) Discuss proposed acquisition of property for right-of-way for Neenah Dr.

l) Discuss proposed acquisition of property for right-of-way for Pearson Blvd.

m) Discuss proposed acquisition of property for right-of-way for FM 1460.

n) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas.

o) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.

p) Discuss the abandonment of Old Quarry Rd. at Lakeline Blvd.

q) Discuss the Round Rock ISD Development Agreement regarding Pearson Ranch Rd and Neenah Blvd.
Click to View
 
64.   Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
q.) Hot-Mix overlay contract and performance issues
r.) Complaints regarding the November 6, 2012 elections
s.) Legal matters regarding the Williamson County ESOC Project.
t.) utility damage claim that occurred on 8/15/2012 on CR 326
u.) Gattis School Road Modified Interlocal Agreement.
Click to View
 
65.
Discuss and take appropriate action on real estate.
 
66.   Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
q.) Hot-Mix overlay contract and performance issues
r.) Complaints regarding the November 6, 2012 elections
s.) Legal matters regarding the Williamson County ESOC Project.
t.) utility damage claim that occurred on 8/15/2012 on CR 326
u.) Gattis School Road Modified Interlocal Agreement.
Click to View
 
67. Comments from Commissioners.
 

_________________________
Dan A. Gattis, County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2013 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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