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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING 
MARCH 31, 2009

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:40 A.M. on TUESDAY, MARCH 31, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
 
Nancy E. Rister, County Clerk  
Attendees:
Dale Rye, County Attorney General Counsel
Connie Singleton, Deputy County Clerk
             
1. Read and approve the minutes of the last meeting.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To approve the minutes of the last meeting.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  03.24.2009 CC Minutes
 
             
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
  URS Road Administrator Greg Bergeron addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman To note in the minutes:
Off Right-of-Way Work:
CR 236 - Permission to enter property of Tom Frion to perform drainage work. (Pct. #3 - JH)
Utility Requests:
Precinct #3 - Forman Austin - Great Oaks Drive - Road cut for 12" waterline.
Racine Trail - Road cut for 8" waterline tap.
Precinct #4 - Southwest Milam Water Supply Corp. - CR 424 - Bore for 4" waterline.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Off ROW Summary
  Utility Request Summary
  Forman Austin - Great Oaks Boulevard
  Forman Austin - Racine Drive
  Southwest Milam WSC - CR 424
 
             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 

Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.

  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To authorize the payment of bills totaling $1,562,375.80 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Funding Report
  Wire Transfers
 
             
4.
Citizen comments.
  The following citizens of Liberty Hill addressed the Court:
Jim Dillon
Patrick Harlow
Suzy Bates
Janet Oliver
Larry Nicholson
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 10)
             
5. Discuss and consider approving a line item transfer for Commissioner Precinct #1.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Commissioner Precinct #1:
From 0100-0211-004100 Professional Services $2,000.00  
To 0100-0211-004231 Travel $2,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider a line item transfer for Constable Pct. #1.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Constable Pct. #1:
From 0100-0551-01100 Full-time Salaries $5,000.00  
To 0100-0551-01107 Temorary Labor Seasonal Help $5,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Discuss and consider approving request from the Tax Assessor/Collector for a public sale of properties listed in attachment at a delinquent tax sale. 
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve request from the Tax Assessor/Collector for a public sale of properties listed in attachment at a delinquent tax sale.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Tax Sale Resolution
 
             
8. Consider and take appropriate action on authorizing the transfer of various equipment and vehicles through inter-office transfer to various County departments and/or auction, donation, destruction and the dismantling of three vehicles by a grant approved dismantler in accordance with the Air Check Local Initiative Matching Funds Project. (Complete list filed with official minutes.)

  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of various equipment and vehicles through inter-office transfer to various County departments and/or auction, donation, destruction and the dismantling of three vehicles by a grant approved dismantler in accordance with the Air Check Local Initiative Matching Funds Project.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Asset Transfers
 
             
9. Discuss and consider approval of License Agreement between Williamson County and Highland Six Twenty Residential, Ltd, for Highland Horizon, Pct. #1.
  This item was moved to Executive Session.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve License Agreement between Williamson County and Highland Six Twenty Residential, Ltd, for Highland Horizon, Pct. #1 with the addition of directing the County Engineer to send a letter to Highland Six Residential informing them that some of the improvements may be in the area where road improvements will be made in the near future.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 4 Ron Morrison
Other: Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
  Commissioner Precinct 3 Valerie Covey (Absent from the Dais)
  Attachments:
  Highland Horizon License Agreement
 
             
10. Discuss and consider final plat approval for Summerlyn, Phase P-3B amending plat of lots 66, 67 & 68, block L, Pct. #2.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat for Summerlyn, Phase P-3B amending plat of lots 66, 67 & 68, block L, Pct. #2.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
REGULAR AGENDA
             
11. Discuss and take appropriate action on road bond program.
  Richard Ridings of HNTB addressed the Court.
             
12. Consider approving Professional Services Agreement between Williamson County Jail and Todd C. Harris, P.C.
  County Sheriff James R. Wilson addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Professional Services Agreement between Williamson County Jail and Todd C. Harris, P.C.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Todd Harris PSA - Dental Services for Jail
 
             
13. Discuss and consider adding one new deputy to the Constable Precinct #1 office.
  The following addressed the Court:
Lieutenant Bart Turek Precinct 1
Chief Deputy for Constable 1 Robert Woodring
Budget Manager Ashlie Koenig
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve adding one new deputy to the Constable Precinct #1 office.
 
Aye: Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Ron Morrison
Nay: County Judge Dan A. Gattis
  Commissioner Precinct 3 Valerie Covey
  Attachments:
  Constable #1
 
             
14. Discuss and take appropriate action on the appointment of Lou Harper to the ESD#6 (Weir) Board.  This appointment is for the unexpired term (Dec 2008 to Dec 2010) of Don Richmond.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the appointment of Lou Harper to the ESD#6 (Weir) Board.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Harper Resume
 
             
15. Discuss and take appropriate action on the re-appointment of Cindy Wehling to the ESD#6 (Weir) Board.  Cindy's term is December 2008 to December 2010.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the re-appointment of Cindy Wehling to the ESD#6 (Weir) Board.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Cynthia Wehling Resume
 
             
16. Discuss and consider approving a line item transfer for Emergency Services Department.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Emergency Services Department:
From 0100-0583-001100 Full-time Salaries $8,739.51  
From 0100-0583-002010 FICA $668.57  
From 0100-0583-002020 Retirement $952.61  
From 0100-0583-002030 Insurance $2,769.00  
To 0100-0583-000340 Xfr to Tobacco Fund $13,129.69
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
17. Consider an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tobacco Fund.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tobacco Fund:
From/To Acct No. Description Amount  
  0340-0000-380100 Xfr from General Fund $13,129.69
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
18. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tobacco Fund.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tobacco Fund:
From/To Acct No. Description Amount  
  0340-0341-001100 Full-time Salaries $8,739.51  
  0340-0341-002010 FICA $668.57  
  0340-0341-002020 Retirement $952.61  
  0340-0341-002030 Insurance $2,769.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
19. Discuss and take action on the 2008 Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR).
  The following addressed the Court:
County Auditor David Flores
Paula Lowe of Pattillo, Brown & Hill
First Assistant County Auditor Julie Kiley
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the 2008 Comprehensive Annual Financial Report (CAFR) and Popular Annual Financial Report (PAFR).
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  2008 CAFR
  2008 PAFR
  SAS 114 Management Letter
 
             
20. Discuss the desirability of: adopting Chapter 232, Subchapter C, Texas Local Government Code; substantively adopting the Model Subdivision Rules promulgated by the Texas Water Development Board; and amending the Williamson County Subdivision Regulations to incorporate a new Chapter 9A to comply with the state mandates governing Subchapter C. Action on this item may include, but is not limited to, setting a public hearing and a date for the possible adoption of the required or desirable amendments to the Subdivision Regulations, and authorizing the publication of hearing notices.
  The following addressed the Court:
General Counsel Dale Rye 
Attorney for Texas Water Development Board Joe Reynolds
President of Jarrell Schewertner Water Supply Sonny Kretzschmar
County Engineer Joe England
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To set a public hearing for April 14 at 1:30 P.M. on Chapter 232, Subchapter C, Texas Local Government Code adopting Model Subdivision Rules.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  SubRegs
 
             
21. Consider re-awarding existing contract for the Coin-less Inmate Telephone System for the Williamson County Jail Facility to Securus Technologies for the next fiscal year.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve re-awarding existing contract for the Coin-less Inmate Telephone System for the Williamson County Jail Facility to Securus Technologies for the next fiscal year.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Agenda backup Coin-less Inmate Telephone system for the Williamson County Jail
 
             
22. Consider authorizing advertising and setting date of April 21, 2009 at 2:00 P.M. in the Purchasing Department to receive bids for supplemental pharmaceuticals and supplies for the Williamson County Regional Animal Shelter.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of April 21, 2009 at 2:00 P.M. in the Purchasing Department to receive bids for supplemental pharmaceuticals and supplies for the Williamson County Regional Animal Shelter.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
23. Consider authorizing advertising and setting date of May 1, 2009 at 2:00 P.M. in the Purchasing Department to receive proposals for Health Related Services - Accidental Death & Dismemberment Insurance and Carve-out Case and Disease Management.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize advertising and set date of May 1, 2009 at 2:00 P.M. in the Purchasing Department to receive proposals for Health Related Services - Accidental Death & Dismemberment Insurance and Carve-out Case and Disease Management.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
24. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for March 2009 Voluntary Duty.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for March 2009 Voluntary Duty:
From/To Acct No. Description Amount  
  0100-0000-341220 Voluntary Duty Rev, SO $1,893.26  
  0100-0000-341226 Voluntary Duty Rev, Juv Serv $469.10  
  0100-0000-341230 Voluntary Duty Admin Fee $237.64
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
25. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for March 2009 Voluntary Duty Pay.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for March 2009 Voluntary Duty Pay:
From/To Acct No. Description Amount  
  0100-0560-001117 Voluntary Duty Pay $1,560.00  
  0100-0560-002010 FICA $119.34  
  0100-0560-002020 Retirement $170.04  
  0100-0560-002050 Worker's Comp $43.88  
  0100-0576-001117 Voluntary Duty Pay $390.00  
  0100-0576-002010 FICA $29.84  
  0100-0576-002020 Retirement $42.51  
  0100-0576-002050 Worker's Comp $6.75  

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
26. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments:
From/To Acct No. Description Amount  
  0100-0581-003311 Uniforms $7,000.00  
  0100-0583-003311 Uniforms $500.00  
  0100-0540-004510 Facilities Maintenance/Repair $3,000.00  
  0100-0581-004141 Interpreter $500.00  
  0100-0542-003010 Computer Equipment <$5,000 $8,000.00  
  0100-0540-003010 Computer Equipment <$5,000 $11,000.00  
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
27. Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Emergency Services Departments:
From/To Acct No. Description Amount  
  0100-0000-370507 EMPG Grant Revenues $30,000.00  
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:28 A.M. ON TUESDAY, MARCH 31, 2009.
             
28. Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.)
  No action was taken in Executive Session.
             
29. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
30. Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.)
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:33 P.M. ON TUESDAY, MARCH 31, 2009.
             
31. Discuss and take appropriate action on real estate.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to sign a contract to purchase parcel 32 - Krueger/Blackman for the Hwy 79 Project.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
Other: Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
  Attachments:
  Parcel 32 Memo
 
             
32. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.
             
33. Discuss and take appropriate action concerning deliberation regarding economic development negotiations.
  No action was taken.
             
34. Comments from Commissioners.
 

Commissioner Birkman wished her father a happy 79th birthday this Thursday.

COMMISSIONERS’ COURT ADJOURNED AT 12:35 P.M. ON TUESDAY, MARCH 31, 2009.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 7th day of April, 2009. 

ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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