Williamson County has a variety of meeting rooms. Some require a rental fee, while others are free. Rooms are available to non-profit groups or other organizations with only the consent from a Commissioner or the County Judge. Currently there are no guidelines in place. With the anticipated use of the community room at the new Round Rock Annex, Commissioner Birkman put together a committee with Peggy Vasquez, Executive Assistant the Judge; Joe Latteo, Facilities and Maintenance Director; Mary Clark, Executive Assistant to the Commissioner, Pct.1 and Commissioner Birkman. Extensive research was done on policy and procedures and well as fees for other publicly owned facilities in all the major city owned buildings within the county, including but not limited to Round Rock, Georgetown, City Park and Leander. The committee is proposing the attached rules and regulations and fee schedule and is asking that the list of attached rooms be included under these guidelines. This does not include any rooms in the Historic Courthouse. In addition to the rules and regulations we are asking that the court consider including additional personnel in the county budget under Joe Latteo's Department to help with access and supervision of the community rooms when they are in use. Attached is a proposed job description. As far as booking the rooms and collecting the monies, these duties would fall under personnel that are currently in place. |