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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, MARCH 25, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Hal Hawes, Assistant County Attorney
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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03.18.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in minutes Utility Request for Precinct 3: Daryl W. Guess/City of Georgetown - 417 Southcross Road - Road cut for 2" residential water line.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Utility Request Summary
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Guess Utility Request
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
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Auditor Donna McKitrick addressed the Court.
Commissioner Birkman abstained in regards to invoices for Gabriels Funeral Chapel. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $2,940,835.51 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Wire Transfers
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Conflict of Interest Affidavit_Birkman
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4. |
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Citizen comments. |
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Rebecca Bernhardt of American Civil Liberties Union in Austin, Jim Dillon of Liberty Hill, Jose Orta representative of LULAC 4721 from Taylor , Sherry Dana of Georgetown, Dr. Orlynn Evans of Hutto, and Jane Van Praag of Bartlett addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 11)
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5. |
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Consider approving a line item transfer for Juvenile Services.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Juvenile Services:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider approving a line item transfer for Justice of the Peace. Pct. #1
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Justice of the Peace. Pct. #1:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider approving a line item transfer for the Williamson County Regional Animal Shelter. (Transfer has been approved by the WCRAS Board.)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the Williamson County Regional Animal Shelter:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Acknowledge and enter into the official minutes of the Commissioners' Court the 2007 Certification of Compliance for County Investment Officer Vivian L. Wood, CIO.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To acknowledge and enter into the official minutes of the Commissioners' Court the 2007 Certification of Compliance for County Investment Officer Vivian L. Wood, CIO.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Investment Education_Vivian Wood
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9. |
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Consider approving Constable Precinct 2 Racial Profiling Report for 2007.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Constable Precinct 2 Racial Profiling Report for 2007.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Constable 2 Racial Profiling Report
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10. |
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Discuss and consider approval of proposed No Parking Zone on Neenah Avenue. Pct. #3
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve proposed No Parking Zone on Neenah Avenue. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Proposed No Parking Zone_Neenah Avenue
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11. |
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Consider authorizing the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation. Complete list filed with official minutes.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items from multiple departments through inter-office transfer to County departments and/or auction/donation.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Status Change_auction
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Asset Status Change_transfer
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REGULAR AGENDA |
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12. |
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Discuss and consider granting approval of amended Lot 2, Cat Hollow, Section C Commercial, Lot 81, Block D. Pct. #1
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve amended Lot 2, Cat Hollow, Section C Commercial, Lot 81, Block D. Pct. #1
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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14. |
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Discuss and consider awarding the Public Involvement Services request for quote #08WCRFQ082 to Martin & Salinas Public Affairs, Inc.
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Mike Weaver of Prime Strategies addressed the Court.
Commissioner Birkman introduced the President of Martin & Salinas Public Affairs, Jed Buie, who then addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve awarding the Public Involvement Services request for quote #08WCRFQ082 to Martin & Salinas Public Affairs, Inc.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Evaluation process and recommendation letter
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15. |
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Discuss and consider approving Martin & Salinas Public Affairs, Inc. Professional Service Agreement (PSA) for Public Involvement Services for the Williamson County Road Bond, Pass Through Finance and Park programs.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Martin & Salinas Public Affairs, Inc. Professional Service Agreement (PSA) for Public Involvement Services for the Williamson County Road Bond, Pass Through Finance and Park programs.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Martin and Salinas PSA
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16. |
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Discuss and consider approving Kellogg Brown & Root Services, Inc. (KBR) Professional Service Agreement (PSA) for Williams Drive/RM 2338.
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Mike Weaver of Prime Strategies and General Counsel Dale Rye addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Kellogg Brown & Root Services, Inc. (KBR) Professional Service Agreement (PSA) for Williams Drive/RM 2338.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Kellogg Brown and Root PSA
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17. |
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Discuss and consider taking action on filing petition requesting voluntary annexation of the roadway and right-of-way of CR 112 by the City of Round Rock, per the Interlocal Agreement between the City of Round Rock and Williamson County approved on January 13, 2004. Pct. #4
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve filing a petition requesting voluntary annexation of the roadway and right-of-way of CR 112 by the City of Round Rock, per the Interlocal Agreement between the City of Round Rock and Williamson County approved on January 13, 2004. Pct. #4
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CR 112 Agreement
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18. |
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Discuss and take action on contract for secure residential services for juveniles with 4M in Rockdale, Texas.
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Executive Director of Juvenile Services Charly Skaggs addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve contract for secure residential services for juveniles with 4M Youth Services in Rockdale, Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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4M Residential Services Contract
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19. |
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Discuss and take possible action regarding “Rules of Procedure, Conduct and Decorum” plus other matters regarding Commissioners' Court meetings including video recordings of court sessions being posted on line.
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ITS Director Jay Schade, General Counsel Dale Rye, and Dr. Orlynn Evans of Hutto addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve changes in Rules of Procedure, Conduct and Decorum as discussed. (Updated documentation is attached).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Commissioners Court Rules of Procedure
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20. |
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Discuss and take appropriate action regarding a contract with Chasco Constructors, LTD., LLP for Construction Managers at Risk Services for the new Precinct 1 Annex.
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President of Chasco Constructors Tim Badgley addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a contract with Chasco Constructors, LTD., LLP for Construction Managers at Risk Services for the new Precinct 1 Annex.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Chasco Contract
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21. |
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Consider approving Psychiatric Services Agreement between Williamson County Jail and Dr. Michael Musgrove.
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County Sheriff James R. Wilson addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Psychiatric Services Agreement between Williamson County Jail and Dr. Michael Musgrove.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Musgrove Psychiatric Services Agreement
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22. |
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Consider approval of Memorandum of Understanding with the City of Leander to enable the Leander Police Department to participate in the Regional Communications System, pending complete execution of the Radio Communications System Interlocal Agreement by all agencies.
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Assistant to County Auditor Julie Kiley addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Memorandum of Understanding with the City of Leander to enable the Leander Police Department to participate in the Regional Communications System, pending complete execution of the Radio Communications System Interlocal Agreement by all agencies.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Leander Memo of Understanding
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23. |
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Consider increasing the purchase order approval on fuel for Mike Fox to $32,000.00.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve increasing the purchase order approval on fuel for Mike Fox to $32,000.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Fuel Limit
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24. |
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Consider awarding bids received for Rapid Deployment Vehicle for Williamson County Sheriff's Office to the lowest bid meeting specifications - Planet Ford 6.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve bid received for Rapid Deployment Vehicle for Williamson County Sheriff's Office to the lowest bid meeting specifications - Planet Ford 6.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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RDV Tabulation
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Planet Ford 6 Bid
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25. |
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Consider approving Interlocal Agreement with Brazoria County for the repair and restoration of historical books for County Clerk.
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County Clerk Nancy Rister addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Interlocal Agreement with Brazoria County for the repair and restoration of historical books for County Clerk.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Brazoria County Interlocal Agreement
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26. |
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Consider awarding proposals received for Food Services for Williamson County Juvenile Services to lowest proposal meeting specifications - Aramark Correctional Services.
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Executive Director of Juvenile Services Charly Skaggs and Purchasing Manager Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To award proposals received for Food Services for Williamson County Juvenile Services to lowest proposal meeting specifications - Aramark Correctional Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Food Services for Juvenile
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Aramark Bid
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27. |
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Discuss and take appropriate action regarding restructuring of Executive Departments subject to Commissioners' Court.
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This item was moved to Executive Session.
No action was taken in Executive Session. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To reassign John Sneed as Director of Emergency Services, reassign Ken Schnell as Manager/Director of EMS and reorganize the county departments of Emergency Management, Dispatch, Wireless Communications, HAZMAT and Mobile Outreach under Director of Emergency Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Emergency Services Organizational Chart
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:49 A.M. ON TUESDAY, MARCH 25, 2008. |
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28. |
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Discuss Real Estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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29. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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30. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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31. |
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Discuss Management of Department of Emergency Communications (EOC) (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.074 personnel matters)
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:27 P. M. ON TUESDAY, MARCH 25, 2008. |
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32. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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33. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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34. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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35. |
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Discuss and take appropriate action on Management of Department of Emergency Communications (EOC).
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To accept the resignation of Director of Emergency Communications Gary Oldham effective immediately.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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36. |
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Comments from Commissioners.
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No comments from Commissioners. |
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37. |
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AT 12:31 P.M. COMMISSIONERS' COURT RECESSED UNTIL 1:30 P.M.
ROAD BOND WORKSHOP |
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Mike Weaver of Prime Strategies, URS Road Administrator Greg Bergeron, Assistant to County Auditor Julie Kiley, and System Engineer Manager for City of Georgetown. |
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Attachments: |
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Work Session Agenda
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HNTB Presentation
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