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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, MARCH 4, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Absent:
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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Marilyn Cavender, Executive Assistant County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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Attachments: |
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02.26.2008 CC MInutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron introduced his new Assistant Superintendent for URS, Eugene Marek. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To note in minutes Utility Requests:
Precinct 1 - Jetco Development - Anderson Mill Road & Morris Road - 8" sewer line & 1 1/2" water tap.
Precinct 3 - City of Round Rock - Sam Bass Road/CR 175 - 42" ductile water iron.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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Attachments: |
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Utility Requests
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Jetco Development
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Round Rock
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
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Auditor Donna McKitrick addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $2,163,150.64 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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Attachments: |
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Funding Report
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Addendum
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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Executive Director of Georgetown Project Gene Davenport addressed the Court.
County Sheriff James R. Wilson addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 12)
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5. |
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Consider approving a line item transfer for the County Attorney's Office.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the County Attorney's Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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6. |
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Consider approving a line item transfer for Non-Departmental.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for Non-Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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7. |
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Consider approving a line item transfer for the Human Resources Department.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Human Resources Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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8. |
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Consider approving a line item transfer for the Debt Service Fund correcting Agenda Item #8 from February 26, 2006.
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Assistant to County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Debt Service Fund correcting Agenda Item #8 from February 26, 2008 (with the changing of the year from 2006 to 2008):
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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9. |
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Consider approving Williamson County Tax Assessor/Collector property tax collections for January 2008.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Williamson County Tax Assessor/Collector property tax collections for January 2008.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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Attachments: |
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Property Tax Collection Report
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10. |
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Consider approving Williamson County Tax Assessor/Collector property tax refunds over $2,500.00 for January 2008.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Williamson County Tax Assessor/Collector property tax refunds over $2,500.00 for January 2008.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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Attachments: |
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Property Tax Refunds
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11. |
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Consider authorizing the transfer of various items from multiple departments through inter-office transfer to County departments and auction/donation and/or disposal. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of various items from multiple departments through inter-office transfer to County departments and auction/donation and/or disposal.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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Attachments: |
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Asset Status Change_auction
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Asset Status Change_transfer
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Asset Status Change_disposal
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12. |
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Consider accepting donation of $100 from Sue Wiseman for interpretative park signs for Champion Park.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To accept a donation of $100 from Sue Wiseman for interpretative park signs for Champion Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Absent from the Dais)
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REGULAR AGENDA |
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13. |
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Hear March 2008 Monthly Construction Summary Report for Road Bond and Pass Through Financing Projects.
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Richard Ridings of HNTB addressed the Court.
No action was taken. |
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Attachments: |
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Monthly Construction Summary
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14. |
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Discuss and take appropriate action on road bond program. |
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Mike Weaver of Prime Strategies addressed the Court.
No action was taken. |
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15. |
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Discuss and consider approving a road closure for Morris Road for utility construction.
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a road closure for Morris Road for utility construction with the condition that it will only be closed the one week of Spring Break.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Map of Morris Road
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16. |
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Discuss and consider granting approval of preliminary plat of Estancia, Section Two contingent upon the reserve of a 20 foot right of way easement along Highway 29. Pct. #2
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve preliminary plat of Estancia, Section Two contingent upon the reserve of a 20 foot right of way easement along Highway 29. Pct. #2
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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17. |
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Discuss and consider granting approval of preliminary plat of Windsor Oaks. Pct. #3
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve preliminary plat of Windsor Oaks. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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18. |
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10:14 A.M. Conduct public hearing on calling a bond election for Somerset Hills Road District No. 3.
No public comments.
10:15 A.M.Hearing closed.
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19. |
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Consideration and action with respect to order calling a bond election in Somerset Hills Road District No. 3; making provision for conducting the election and ordering other matters incident and related to such election.
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Attorney Carol Polumbo of McCall, Parkhurst & Horton addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order calling a bond election (not to exceed $35,000,000) on May 10, 2008 in Somerset Hills Road District No. 3; making provision for conducting the election and ordering other matters incident and related to such election.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Certificate for Somerset Hills Rd District 3
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Order for Somerset Hills Rd District 3
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20. |
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10:17 A.M. Conduct public hearing on calling a bond election for Somerset Hills Road District #4.
No public comments.
10:18 A.M. Hearing closed.
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21. |
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Consideration and action with respect to order calling a bond election in Somerset Hills Road District No. 4; making provisions for conducting the election and ordering other matters incident and related to such election.
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Attorney Carol Polumbo of McCall, Parkhurst & Horton addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the order calling a bond election (not to exceed $70,000,000) on May 10, 2008 in Somerset Hills Road District No. 4; making provisions for conducting the election and ordering other matters incident and related to such election.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Certificate for Order SHRD 4
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Order for SHRD 4
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22. |
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Authorize County Judge to execute notice letter to Noack Water Supply Corporation and the City of Thrall regarding the relocation of the 8' waterline abutting US 79.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize County Judge to execute notice letter to Noack Water Supply Corporation and the City of Thrall regarding the relocation of the 8' waterline abutting US 79.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Letter to Thrall and Noack
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23. |
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Consider authorizing County Judge to execute order requesting TxDot to relinquish operation and maintenance of Williams Drive from IH 35 to FM 3405 to Williamson County. Counties portion is 1.2 miles.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize County Judge to execute order requesting TxDot to relinquish operation and maintenance of Williams Drive from IH 35 to FM 3405 to Williamson County with the change at the end of the document from Mayor Gattis to Judge Gattis.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Letter to TxDOT
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Williams Drive Order
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Location Map
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24. |
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Authorize County Judge to execute Amendment to Inner Loop Park Restrictions and Declarations.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize County Judge to execute Amendment to Inner Loop Park Restrictions and Declarations.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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2nd Amendment to Inner Loop Commercial Park Restrictions
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25. |
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Discuss and take appropriate action on rate increases for Duval County contract for Juvenile Residential Services.
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Executive Director of Juvenile Services Charly Skaggs addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve rate increases for Duval County contract for Juvenile Residential Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Residential Svcs Amendment Duval County
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26. |
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Consider approving Memorandum of Agreement on anti-idling between the Texas Commission on Environmental Quality and Williamson County and authorizing the County Judge as the signatory.
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Gary Boyd of Parks Department addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Memorandum of Agreement on anti-idling between the Texas Commission on Environmental Quality and Williamson County and authorize the County Judge as the signatory.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TCEQ Anti Idling MOA
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27. |
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Consider approving additional cash drawers in the tax office for additional employees including the Georgetown, Round Rock, and Cedar Park locations.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve additional cash drawers in the tax office for additional employees including the Georgetown, Round Rock, and Cedar Park locations.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Additional Cash Drawers
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28. |
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Discuss and take action in approving additional location addendum with Secure Government Payment Solutions.
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Assistant to County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve additional location addendum with Secure Government Payment Solutions.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Credit Card Contract, Const 3
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29. |
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Consider authorizing advertising and setting date of April 9, 2008 at 2:00 P.M. in the Purchasing Department to receive bids for the US 79 Section 5B road project.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve advertising and set date of April 9, 2008 at 2:00 P.M. in the Purchasing Department to receive bids for the US 79 Section 5B road project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider authorizing advertising and setting date of April 2, 2008 at 2:00 P.M. in the Purchasing Department to receive bids for the CR 111 (Westinghouse Road) project.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve advertising and set date of April 2, 2008 at 2:00 P.M. in the Purchasing Department to receive bids for the CR 111 (Westinghouse Road) project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider authorizing advertising and setting date of March 19, 2008 at 3:00 P.M. in the Purchasing Department to receive bids for non-armored rapid deployment vehicle for Williamson County Sheriff's Office.
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Purchasing Director Bob Space, County Sheriff James R. Wilson and Dave McGarah of the Sheriff's Office addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of March 19, 2008 at 3:00 P.M. in the Purchasing Department to receive bids for non-armored rapid deployment vehicle for Williamson County Sheriff's Office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Consider approving a modification to the bid RM 620, Phase I improvements to exclude bid item no. 109, in-ground pavement lighting.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a modification to the bid RM 620, Phase I improvements to exclude bid item no. 109, in-ground pavement lighting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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33. |
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Consider awarding bids received for RM 620, Phase I improvements to the low bid meeting specifications - Aaron Concrete Contractors, L.P.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve awarding bids received for RM 620, Phase I improvements to the low bid meeting specifications - Aaron Concrete Contractors, L.P.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Analysis
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Recommendation Letter
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Aaron Concrete Bid
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:36 A.M. ON TUESDAY, MARCH 4, 2008. |
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34. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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35. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session.
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36. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session.
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:25 A. M. ON TUESDAY, MARCH 4, 2008. |
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37. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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38. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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39. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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40. |
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Comments from Commissioners. |
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Judge Gattis noted that Commissioners' Court will not meet on March 11, 2008.
Commissioner Covey commented that there was a good turnout for the Media Day held at the Whitney Preserve last week. There was a CAMPO Public Hearing on February 28th regarding funding for Williams Drive. The next Public Hearing will be on March 17th at the Thompson Center at the University of Texas. She encouraged everyone go to the CAMPO website and add their comments before the deadline on March 21st. |