Commissioners Court - Regular Session

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Meeting Date:	02/03/2015
LIT for Oracle Expanded Licensing
Submitted By:	Jay Schade, Information Technology
Department:	Information Technology
Agenda Category:	Consent

Information

Agenda Item

Discuss and consider approving a line item transfer for Technology Services.

Background

Oracle bases their licensing fees on what the County's operating expense budget is each year. Once the budget hits a certain threshold (in $25 million increments), we are licensed at the next tier. We have been licensed based on $125 million in operating expense budgeted. This year, the operating expense budget is about $137 million, requiring us to go up to the next tier. Although the budget has exceeded $125 million for a number of years now, Oracle is not requiring us to go back any further than 1/1/2015. What this means is that we will be paying an additional $71,000 for licensing this year, and an additional $12,000 for support and maintenance on those licenses. We will then be licensed up to $150 million in budgeted operating expenses. We did not anticipate this increase when we prepared our budget and, therefore, we did not include it in our budget. We have pored over our budget and found $40,000 that we can divert to this additional expense. There is another line item transfer requesting the remainder ($42,519.33) from non-departmental (409).

Fiscal Impact

From/To	Acct No.	Description	Amount
From	0100-0503-004505	Software Maintenance	$16,533.87
From	0100-0503-003115	Computer Supplies	$4,000
From	0100-0503-003010	Computer Equipment < $5,000	$7,733.07
To	0100-0503-003011	Computer Software < $5,000	$28,266.94

Attachments
No file(s) attached.

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	01/28/2015 03:09 PM
Budget Office	Wendy Coco	01/30/2015 04:33 PM
Form Started By: Jay Schade		Started On: 01/27/2015 02:34 PM
Final Approval Date: 01/30/2015