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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
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5. |
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Discuss and consider approving a line item transfer for Non Departmental Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for Non Departmental. Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for Justice of the Peace, Precinct #3. Click to View |
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| Fiscal Impact |
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8. |
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Discuss and consider approving the County Attorney's office Racial Profiling report for 2014. Click to View |
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Attachments |
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2014 racial profile report
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9. |
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Discuss, consider and take appropriate action on approving property tax collections for the month of January 2015 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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010115-013115 GWI-RFM
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010115-013115 GWI-RFM Graph
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10. |
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Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of January 2015 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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010115-013115 Refunds Over 2500
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11. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through auction, including (19) computers/laptops/toughbooks, (8) keyboards, (9) monitors, (1) docking station, (1) scanner, (2) cameras, (1) workstation, (3) calculators, (1) radio, (2) radio shoulder mics, (1) radio charger, (6) two-way radios, (4) sets of speakers, (1) power adapter, (1) keyboard mount, (1) luggage rack, (1) keyboard drawer, (1) TV wall mount, (2) phones, (1) DVD burner, (2) TV's, (3) projectors, (1) battery, (17) various cables, (2) power cords, (1) computer bag, (1) electric pencil sharpener, (11) chairs, (1) picture and frame, (1) futon, (1) metal shelf, (1) bulletin board, (1) desk, (1) desk bridge, (3) printer tables, uniform items such as (9) pants, (25) shirts, (1) rain coat (complete list attached) pursuant to Tex. Local Gov't Code § 263.152. Click to View |
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Attachments |
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assets sale/auction
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12. |
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Discuss, consider and take appropriate action on authorizing the disposal of (1) 2014 Chevrolet Tahoe pursuant to Tex. Local Gov't Code § 263.152. Click to View |
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vehicle auction
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13. |
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Discuss, consider and take any appropriate action regarding acceptance of 2014 Racial Profiling Report pursuant to Art. 2.133 & 2.134 of the Tex. Code of Crim. Proc. from Constable’s Office, Pct. 4.
Click to View |
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Attachments |
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2014 Racial Profiling Report
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14. |
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Discuss, consider and take appropriate action on approval of final plat for Section 2 of the Rio Ancho Subdivision - Pct 2. Click to View |
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Attachments |
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Final Plat - Rio Ancho Section 2
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15. |
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Discuss, consider and take appropriate action on approval of the REVISED preliminary plat for the Parkside at Mayfield Ranch Subdivision - Pct 3. Click to View |
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Attachments |
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Revised Prelim Plat - Parkside at Mayfield Ranch
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16. |
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Discuss, consider and take appropriate action on approval of AMENDED final plat for the Mission Oak Ph 4 Subdivision - Pct 3. Click to View |
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Attachments |
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Amended Final Plat - Mision Oaks Ph 4
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REGULAR AGENDA |
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17. |
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Hear the February 2015 Construction Summary Report for Road Bond and Pass Through Financing projects. Click to View |
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Attachments |
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February 2015 CSR
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18. |
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Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View |
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19. |
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Discuss, consider and take any appropriate action on Work Authorization No. 1 with Surveying and Mapping (SAM) LLC for surveying services (property line staking) on CR 434 for Road & Bridge Division. Click to View |
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Attachments |
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SAM WA 1
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20. |
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Discuss, consider and take appropriate any action on new Professional Services Agreement with Terracon Consultants, Inc. for Geotechnical and Lab Testing Services for Road & Bridge Division. Click to View |
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Attachments |
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Terracon PSA
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21. |
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Discuss, consider, and take appropriate action on approving agreement between Stanley Convergent Security Solutions and Williamson County for the purchase and installation of access control system at Lott Building, a project funded in 0100-0509-004509.
Click to View |
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Attachments |
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Stanley Convergent Contract Access Control Lott
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Stanley Service Agreement Access Control Lott
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22. |
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Discuss, consider, and take appropriate action on approving agreement between Stanley Convergent Security Solutions and Williamson County for the purchase and installation of intercom system at Lott Building, a project funded in 0100-0509-004509.
Click to View |
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Attachments |
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Stanley Contract Intercom Lott
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Stanley Service Agreement Intercom Lott
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23. |
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Discuss, consider and take appropriate action approving the appointment of Dale Butler, Project Manager of Williamson County Facilities Maintenance Department, with general authority to approve change orders for the Agreement for Construction Services with Sunbelt Building Services, LLC in relation to the Williamson County Courthouse Repointing Project for any increase in costs up to a total maximum amount of $15,000 in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications. Click to View |
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24. |
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Discuss, consider, and take appropriate action on a resolution regarding the execution by Century Land Hollings II, LLC of a construction contract for road improvements within the Pearson Road District in accordance with Section 257.003 (c ) of the Transportation Code. Click to View |
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Attachments |
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Neenah Road Contract
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resolution
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25. |
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Discuss and consider approving a line item transfer for HazMat. Click to View |
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| Fiscal Impact |
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26. |
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Discuss, consider and take appropriate action on approving the transfer of the Switchboard Operator position from ITS to the County Attorney's Office effective February 20, 2015. Click to View |
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27. |
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Discuss, consider, and take appropriate action regarding the approval of an agreement with Vista Oaks Municipal Utility District for vehicle reimbursements during off-duty work conducted by Sheriff’s Office deputies. Click to View |
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Attachments |
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Vista Oaks Vehicle Use Agreement
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28. |
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Discuss, consider and take any appropriate action regarding Motor Vehicle License Validation Sticker Agreement with the Williamson County Tax Assessor Collector to support county operations and provide for streamlined issuance of validation stickers for county-owned vehicles. Click to View |
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Attachments |
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Motor Vehicle License Validation Sticker Agreement
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29. |
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Discuss, consider, and take appropriate action regarding the proposed Capital Improvement Projects Plan. Click to View |
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Attachments |
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Capital Improvements Project Plan
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30. |
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Discuss, consider, and take appropriate action on appointment(s) to the Williamson County Historical Commission. Click to View |
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31. |
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Discuss, consider and take appropriate action on adopting Economic Development Program Policies and Procedures for Williamson County. Click to View |
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Attachments |
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Draft Redline Eco Develop Program Policies Procedures
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32. |
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Discuss, consider and take appropriate action on terminating the Williamson County Tax Abatement Policy, which was previously adopted on December 15, 2009. Click to View |
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33. |
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Discuss, consider and take appropriate action on awarding RFQ#15RFQ107/RFP#15RFP117, Construction Manager-at-Risk for the Williamson County Expo Center to the best proposal Flintco, LLC. and authorizing Judge Gattis to execute the Agreement between Owner and Construction Manager-at-Risk. Click to View |
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Attachments |
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CMR Flintco signed agreement
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General Conditions
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RFQ Eval scoring summary
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RFP Eval scoring summary
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Overall summary 1
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overall summary 2
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34. |
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Discuss, consider and take appropriate action approving the appointment of Dale Butler, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Construction Manager-at-Risk with Flintco, LLC relating to the Williamson County Expo Center Project for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; provided, however, the original contract price may not be increased by more than 25% and the original contract price may not be decreased by 18 percent or more without the consent of the contractor, Flintco, LLC. Click to View |
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35. |
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Discuss, consider and take appropriate action on approving an Interlocal Agreement between Bastrop County and Williamson County for participation in a joint and cooperative purchasing program. Click to View |
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Attachments |
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ILA Bastrop County
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36. |
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Discuss, consider and take any appropriate action regarding contract options for bank depository and sub-depository services, including but not limited to consideration of County Treasurer’s request for a two-month extension agreement with Union State Bank and JP Morgan Chase Bank in order to allow additional time to prepare criteria for having Purchasing Agent advertise for proposals. Click to View |
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Attachments |
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Union State Bank extension
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JP Morgan extension
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37. |
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Discuss, consider, and take appropriate action on authorizing Williamson County Purchasing Agent to advertise and receive proposals for School Nutrition Programs - Food Services Management Company RFP#15RFP119 for Williamson County Juvenile Services. Click to View |
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Attachments |
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RFP final
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ExhibitB
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ExhibitC
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ExhibitD
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ExhibitH
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ExhibitN
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Det Cal 15/16
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Wilco Cal 15/16
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Revenue Receipts
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38. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for RFQ#15IFB102, for Professional Architectural/Engineering Design Services for the Williamson County North Campus Facilities. Click to View |
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Attachments |
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North Campus RFQ
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39. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for RFQ#15IFB103, for Professional Architectural/Engineering Design Services for the Williamson County Sheriff's Office Training Center. Click to View |
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Attachments |
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RFQ Training Center
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40. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for RFQ#15IFB101, for Professional Architectural/Engineering Design Services for the Williamson County Precinct 3. Click to View |
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Attachments |
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RFQ Pct 3
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41. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations: Click to View |
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42. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations: Click to View |
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43. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Veteran Services Donations: Click to View |
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44. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Veteran Services Donations: Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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45. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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46. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Inner Loop
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
i) Discuss the acquisition of real property: CR 119
j) Discuss the acquisition of real estate containing underground water rights and interests.
k) Discuss the acquisition of real property for County facilities
l) Discuss the acquisition of real property: CR 258
m) Discuss the acquisition of real property: Kruger land swap
n) Discuss the roadways within the Somerset Road District #2.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed sale of real estate on CR 107 & CR 118
e) Discuss proposed exchange of property with BCMUD along Great Oaks Drive.
f) Discuss proposed exchange of property with Mr. Kruger
g) Discuss proposed deeds without warranty for Old Lakeway Dr. ROW Click to View |
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47. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas
o) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
p) County Road 241 utility and Right-of-Way Issues and matters;
q) Platting requirements/violations relating to Norma Kenimar Snow/Hillside Nursery, Inc. Conveyance – Warranty Deed with Vendor’s Lien filed under Document No. 2014056160, Official Records, Williamson County, Texas/Snow Woods Subdivision |
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48. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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49. |
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Discuss and take appropriate action regarding economic development. |
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50. |
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Discuss and take appropriate action regarding real estate. |
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51. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas
o) Cause No. D-1-GN-14-003420; John Wesley Staten v. State Of Texas, et al.; In The District Court Of Travis County, Texas;
p) County Road 241 utility and Right-of-Way Issues and matters;
q) Platting requirements/violations relating to Norma Kenimar Snow/Hillside Nursery, Inc. Conveyance – Warranty Deed with Vendor’s Lien filed under Document No. 2014056160, Official Records, Williamson County, Texas/Snow Woods Subdivision |
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52. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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53. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |