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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Minutes of the January 28, 2014 meeting.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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01.28.2014 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Donna Baker addressed the Court.
Commissioner Birkman abstained in regards to payment of an invoice for The Gabriels Funeral Chapel (Conflict of Interest Affidavit attached). |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the payment of bills totaling $6,448,965.85 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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02.04.2014 Funding Report
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02.04.2014 Quick Check Report
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02.04.2014 Wire Transfers
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Conflict of Interest Affidavit - Birkman
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4. |
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Citizen comments. |
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Albert Fulton of Florence and Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 14 ) |
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5. |
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Discuss and consider approving a line item transfer for Non Departmental.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Non Departmental:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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6. |
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Discuss and consider approving a line item transfer for MOT.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Mobile Outreach Team (MOT); with a correction of the "From" account number from 0100-0409-004998 to 0100-0540-005700 and the "From" description from Non-Dept/Contingencies to EMS/Vehicles:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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7. |
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Discuss and consider approving a line item transfer for IT.
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This item was pulled from the Agenda. |
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8. |
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Discuss and consider approving line item transfer for County Sheriff.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for County Sheriff:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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9. |
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To discuss and take appropriate action on a line item transfer for Road and Bridge.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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10. |
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Discuss and consider approving a line item transfer for the Elections Office.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the Elections Office:
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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11. |
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Discuss and consider approving the line item transfers for merit monies in Quarter 1 of FY13/14.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve line item transfers for merit monies in Quarter 1 of Fiscal Year 2013-2014.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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merit
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12. |
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Consider authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached).
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Asset Change Forms
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13. |
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Discuss and consider approval of final plat for the Jorgensen subdivision - Pct 2.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the final plat for the Jorgensen subdivision - Precinct #2.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Final Plat - Jorgensen Subdivision
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14. |
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Discuss and consider approval of the revised preliminary plat for the Sonterra West Sec 3 subdivision - Pct 3.
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the revised preliminary plat for the Sonterra West Section 3 subdivision - Precinct #3.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Revised Prelim Plat - Sonterra West Sec 3
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| REGULAR AGENDA |
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15. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update.
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item. |
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16. |
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To review and take appropriate action on Change Order No. 2, to Contract Number 13IFB00113, in the amount of $51,232.00 for the Cul-de-sac Resurfacing project in the Brushy Creek and Fern Bluff MUD neighborhoods.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 2, to Contract Number 13IFB00113, in the amount of $51,232.00 for the Cul-de-sac Resurfacing project in the Brushy Creek and Fern Bluff Municipal Utility District (MUD) neighborhoods.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Change Order 2 for Cul-de-sac Resurfacing Project
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17. |
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Consider authorizing the County Judge to execute an assignment of a Development Agreement by and between Williamson County and Pearson Place at Avery Ranch, L.P. to Century Land Holdings II, LLC.
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This item was moved to Executive Session where no action was taken. After reconvening from Executive Session, the Court took action on this item. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize Presiding County Judge Lisa Birkman to execute an Assignment of a Development Agreement by and between Williamson County and Pearson Place at Avery Ranch, L.P. to Century Land Holdings II, LLC.; contingent upon the closing.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Assignment of Pearson Place Development Agreement
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18. |
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Discuss and take appropriate action to appoint a member and an alternate to the Clean Air Coalition, Capital Area Council of Governments (CAPCOG) with a term beginning upon appointment and ending 12/31/15.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To appoint Commissioner Ron Morrison as a Member and Director of Environmental Program for Parks Department Gary Boyd as an Alternate to the Clean Air Coalition of the Capital Area Council of Governments (CAPCOG) with a term beginning February 4, 2014 and ending December 31, 2015.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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CAC bylaws
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19. |
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Discuss and take appropriate action on resolution for the County Attorney's office application to the Governor's Office for the 2015 Justice Assistance Grant.
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County Attorney Dee Hobbs addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize Presiding County Judge Lisa Birkman to execute a resolution for the County Attorney's office application to the Governor's Office for the 2015 Justice Assistance Grant.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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2015 Justice Assistance Grant Resolution
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2015 Justice Assistance Grant Resolution
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20. |
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Discuss and take appropriate action to on amended Tobacco Free Policy.
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Benefits Administrator Shelley Loughrey, Attorney Shannon Francis of the County Attorney's Office, and Senior Director of Emergency Services John Sneed addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve the First Amended Williamson County Tobacco-Free Workplace Policy for All Williamson County Employees, effective Tuesday, February 11, 2014.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Tobacco-Free Work Place Policy Amended 02.04.2014
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First Amended Tobacco Red Lined
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E-Cigarrette Memo
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21. |
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Consider authorizing Constable Precinct One to purchase equipment using Click it or ticket grant funds.
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Chief Deputy Constable Precinct #1 Robert Woodring addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize Constable Precinct One to purchase equipment using 2013 Click It or Ticket It Grant Funds.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Grant agreement
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22. |
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To discuss and recognize the accomplishments of the Williamson County ARES organization for awards received by the International Association of Emergency Managers.
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Emergency Management Coordinator Jarred Thomas and Amateur Radio Operators Glenn Curry and Jim Kinter addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To recognize the accomplishments of the Williamson County Amateur Radio Emergency Service (ARES) organization for awards received by the International Association of Emergency Managers.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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23. |
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Discuss and take action on the request to terminate the Mutual Aid Agreement with Travis County.
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Emergency Management Coordinator Jarred Thomas addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To terminate the outdated Mutual Aid Agreement with Travis County per their request.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Travis County Mutual Aid Agreement Termination
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24. |
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Discuss and take action on the request to terminate the participation of City of Cedar Park in the Williamson County Emergency Management Plan.
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Emergency Management Coordinator Jarred Thomas addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To terminate the participation of City of Cedar Park in the Williamson County Emergency Management Plan per their request.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Cedar Park request letter
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25. |
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Discuss and take appropriate action on First Amendment to Consulting Services Agreement with Council of State Governments for evaluation services to be provided for through the Texas Indigent Defense Commission grant.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize Presiding County Judge Lisa Birkman to execute the First Amendment to Consulting Services Agreement with Council of State Governments for evaluation services to be provided for through the Texas Indigent Defense Commission grant.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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First Amendment to COSG Consulting Services Agreement
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26. |
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Consider authorizing advertising and setting date of February 26, 2014 at 2PM in the Purchasing Department to receive proposals for the Jail Camera Upgrade for the Williamson County Sheriff's Office.
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize advertising and set the date of February 26, 2014 at 2:00 PM in the Purchasing Department to receive proposals for the Jail Camera Upgrade for the Williamson County Sheriff's Office.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Jail Camera Upgrade RFP package
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27. |
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Consider awarding bids received for IFB #14IFB00204 to the low bids meeting specifications (detailed list attached).
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To award bids received for IFB #4IFB00204 to the low bids for hauling that meet specifications (detailed list attached).
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent)
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Attachments: |
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Hauling Bid Tabulation
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Statewide submittal
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Superior submittal
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:30 A.M. ON TUESDAY, FEBRUARY 4, 2014. |
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28. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for H.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 Seward Junction Loop project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
h) Discuss possible acquisition of property with endangered species for mitigation purposes.
i) Discuss flooding issues with property located on Pond Springs Rd.
j) Discuss the Pearson Place Road District.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas including Blue Springs Blvd.
b) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
c) Discuss County owned real estate on CR 258
d) Discuss proposed acquisition and/or sale of Guy property
e) Discuss proposed acquisition of 89.476 acres by Georgetown Inner Loop.
f) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
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No action was taken in Executive Session. |
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29. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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No action was taken in Executive Session |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:54 A.M. ON TUESDAY, FEBRUARY 4, 2014. |
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30. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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31. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
m) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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No action was taken on this item. |
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32. |
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Comments from Commissioners. |
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There were no comments. |