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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:45 A.M. on TUESDAY, FEBRUARY 9, 2010, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Henry Prejean, Chief Civil Litigator
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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02.02.2010 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long To note in the minutes Utility Request for Precinct #3:
Schroeder Construction Company, Ltd. - Placement of a 2" service line at 325 Parkside Parkway, will be cutting the existing sidewalk in the right of way.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Utiltiy Request Summary
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $3,704,810.43 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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02.09.10.Funding Report
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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There were no citizen comments. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 11)
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5. |
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Consider and take appropriate action regarding authorizing a line item transfer for Facilities.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Facilities:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider approving a line item transfer for the Elections department.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the Elections department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider approving property tax collections for the month of December 2009 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve property tax collections for the month of December 2009 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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120109-123109 GWI-RFM.pdf
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8. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items through inter-office transfer to auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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9. |
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Consider approving donation to Victim Assistance from Williamson Central Appraisal District employees (donation) in the amount of $100.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve donation to Victim Assistance from Williamson Central Appraisal District employees (donation) in the amount of $100.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Discuss and consider approving a cash deposit of $100 to be held in a new checking account to administer recording fees due the County by the IRS to record tax lien notices.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a cash deposit of $100 to be held in a new checking account to administer recording fees due the County by the IRS to record tax lien notices.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Discuss and consider preliminary plat approval for Randall Subdivision, Pct. #4.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve preliminary plat for Randall Subdivision, Pct. #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Projects Subdivisions Randall
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REGULAR AGENDA |
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12. |
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Hear and take appropriate action on a resolution honoring Charles Montgomery of the Florence Volunteer Fire Department.
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Charles Montgomery of Florence addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a resolution honoring Charles Montgomery of the Florence Volunteer Fire Department.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Charles Montgomery Resolution
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13. |
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Discuss and take appropriate action on road bond program. |
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No action was taken. |
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14. |
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Discuss and consider approving Dannenbaum Engineering Co. Supplemental #3 to US 183 (Riva Ridge Dr. to SH 29) pass through program Professional Service Agreement (PSA) to allow for the execution of Work Authorization #5 for construction phase services.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Dannenbaum Engineering Co. Supplemental #3 to US 183 (Riva Ridge Dr. to SH 29) pass through program Professional Service Agreement (PSA) to allow for the execution of Work Authorization #5 for construction phase services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Dannenbaum Engineering Supplemental 3 to US 183 PSA
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15. |
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Discuss and consider approving Jacobs Carter Burgess Supplemental #6 to their US 79, sect. 5A pass through program Professional Service Agreement (PSA) to allow for the execution of Supplemental #1 to Work Authorization #5 construction phase services.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Jacobs Carter Burgess Supplemental #6 to their US 79, sect. 5A pass through program Professional Service Agreement (PSA) to allow for the execution of Supplemental #1 to Work Authorization #5 construction phase services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jacobs Carter Burgess Supplemental 6 to US 79 PSA
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16. |
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Consider authorizing the County Judge to execute a Possession and Use agreement with Donald P. Mcevoy, trustee of the Helen Brown Mcevoy Family Trust, Todd Bennette Brown and Mary Lou Brown regarding right-of-way on SH 195. (P4-11)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the County Judge to execute a Possession and Use agreement with Donald P. Mcevoy, trustee of the Helen Brown Mcevoy Family Trust, Todd Bennette Brown and Mary Lou Brown regarding right-of-way on SH 195. (P4-11)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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McEvoy Brown Possession and Use Agreement
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17. |
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Consider authorizing the County Judge to execute a real estate contract with the Presbyterian Church for right-of-way needed on CR 104. (P1)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the County Judge to execute a real estate contract with the Presbyterian Church for right-of-way needed on CR 104. (P1)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Agnus Brinklum Trust Real Estate Contract for ROW on CR 104
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18. |
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Consider authorizing the County Judge to execute a Possession and Use agreement with Mark Mason regarding right-of-way on US 183. (P21)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the County Judge to execute a Possession and Use agreement with Mark Mason regarding right-of-way on US 183. (P21)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Mason Possession and Use Agreement
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19. |
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Consider authorizing the County Judge to execute a post closing agreement with Manor Business Center, Ltd. regarding right-of-way on US 183. (P8)
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Attorney Charlie Crossfield addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a post closing agreement with Manor Business Center, Ltd. regarding right-of-way on US 183. (P8)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Manor Business Center Post Closing Agreement - US 183
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20. |
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Consider authorizing the County Judge to execute a closing agreement with Somerset Hills, Ltd. regarding right-of-way on Parmer. (P13)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the County Judge to execute a closing agreement with Somerset Hills, Ltd. regarding right-of-way on Parmer. (P13)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Somerset Hills Ltd. Closing Agreement - Parmer
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21. |
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Consider and take appropriate action regarding the procurement of a consultant to assist in performing a County facilities needs assessment.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To instruct Senior Director of Infrastructure Bob Daigh to coordinate a study using facility and other available staff to determine the needs assessment, the number of employees and estimated growth, and report back to the Court.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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22. |
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Receive landfill oversight update and take appropriate action regarding over-site contract.
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Senior Director of Infrastructure Bob Daigh addressed the Court.
No action was taken. |
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23. |
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Discuss and take action regarding the Jester Williamson County Annex and the Public Safety Building in Round Rock and other matters related thereto.
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No action was taken. |
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24. |
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Discuss and take appropriate action regarding proposed revisions to the courthouse rental policy.
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Director of the Williamson County Historical Museum Chris Dyer addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the proposed revisions to the courthouse rental policy.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Draft Courthouse Rental Policy Edits
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25. |
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Consider authorizing advertising and setting date of March 2, 2010 at 2:00 P.M. in the Purchasing Department to receive qualifications for psychiatric medical services for the Williamson County Jail, RFQ # 10WCRFQ1003.
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Purchasing Director Bob Space and Chief Tony Marshall of the Sheriff's Office addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize advertising and set date of March 2, 2010 at 2:00 P.M. in the Purchasing Department to receive qualifications for psychiatric medical services for the Williamson County Jail, RFQ # 10WCRFQ1003.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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26. |
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Consider authorizing advertising and setting date of March 02, 2010 at 2:00 P.M. in the Purchasing Department to receive bids for the following URS contracts: asphalt mixes, asphalt cement, cut back asphalt and asphalt emulsions.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize advertising and set a date of March 02, 2010 at 2:00 P.M. in the Purchasing Department to receive bids for the following URS contracts: asphalt mixes, asphalt cement, cut back asphalt and asphalt emulsions.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim's Assistance donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim's Assistance donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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28. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Victim's Assistance donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Victim's Assistance donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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29. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues from the Texas Municipal Police Association (TMPA) Incentive Award for the Impaired Driver Mobilization Program. Commissioners' Court accepted the award on February 2nd, 2010.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues from the Texas Municipal Police Association (TMPA) Incentive Award for the Impaired Driver Mobilization Program:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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32. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of the Texas Municipal Police Association (TMPA) Incentive Award for the Impaired Driver Mobilization Program approved in Commissioners' Court on February 2, 2010.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of the Texas Municipal Police Association (TMPA) Incentive Award for the Impaired Driver Mobilization Program approved in Commissioners' Court on February 2, 2010:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:27 A.M. ON TUESDAY, FEBRUARY 9, 2010. |
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33. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person) .
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet south of San Gabriel to 1,000 feet north of SH 29.
d) Discuss proposed acquisition of property for right-of-way for CR 104 project.
e) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way on Haybarn Lane.
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No action was taken in Executive Session. |
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34. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code Sec.551.074 Matters Concerning Personnel). |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:54 A.M. ON TUESDAY, FEBRUARY 9, 2010. |
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35. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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36. |
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Discuss and take appropriate action on personnel. |
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No action was taken. |
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37. |
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Comments from Commissioners. |
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Judge Gattis recognized that 26th District Judge Billy Ray Stubblefield was appointed as presiding judge of the Third Administrative Judicial Region. |