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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, FEBRUARY 19, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Stephen Ackley, Assistant County Attorney
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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02.12.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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URS Road Administrator Greg Bergeron addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in minutes Off Right of Way for Precinct 3:
CR 233 David Brizendine - Brush cutting for sight distance.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off ROW Work - CR 233
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County. |
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Auditor Donna McKitrick addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $2,111,131.77 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bills
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Addendum
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Wire Transfers
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4. |
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Citizen comments. |
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Williamson County Representative of CARTS Marge Tripp and Jeff Maurice of Hutto Citizens Group addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 7)
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5. |
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Consider approving a line item transfer for the Sheriffs Office.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a line item transfer for the Sheriffs Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Line Item
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6. |
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Consider approving Waiver of Penalty and Interest as determined by Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Waiver of Penalty and Interest as determined by Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Waiver of Penalty and Interest Feb 08
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Waiver of Penalty and Interest
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7. |
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Consider authorizing the transfer of one vehicle and office furniture/equipment from various departments to auction.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the transfer of one vehicle and office furniture/equipment from various departments to auction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfer
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REGULAR AGENDA |
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8. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB and Mike Weaver of Prime Strategies addressed the Court.
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9. |
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Discuss and consider approving Cobb, Fendley & Associates, Inc. Supplemental #5 to their 2001 Road Bond Program Utility Management Professional Service Agreement (PSA).
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Cobb, Fendley & Associates, Inc. Supplemental #5 to their 2001 Road Bond Program Utility Management Professional Service Agreement (PSA).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Cobb Fendley 2001 RB Utility Management PSA Supplemental #5
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10. |
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Discuss and consider approving a variance from 25' to 15' for the north, front building set-back line on lot 2, block B, Young Ranch Subdivision. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a variance from 25' to 15' for the north, front building set-back line on lot 2, block B, Young Ranch Subdivision. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Young Ranch Request
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Young Ranch Amendment
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11. |
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Discuss and consider granting approval of preliminary plat of Little Creek Acres. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the preliminary plat of Little Creek Acres. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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Discuss and consider granting approval of preliminary plat of Star Ranch, Section 7. Pct. #4
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve preliminary plat of Star Ranch, Section 7. Pct. #4
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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13. |
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Consider awarding bids received for the Limmer Loop Phase 1C road project to the lowest and best bid - J.C. Evans Construction Company, LP.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To award to the lowest and best bid for the Limmer Loop Phase 1C road project - J.C. Evans Construction Company, LP.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Analysis
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HNTB Recommendation
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Pate Engineers Recommendation
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JC Evans Bid
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14. |
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Consider extending the date to receive proposals on food services for Juvenile Services Facility to March 5, 2008 at 3:00 P.M. in the Purchasing Department.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve extending the date to receive proposals on food services for Juvenile Services Facility to March 5, 2008 at 3:00 P.M. in the Purchasing Department.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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15. |
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Consider authorizing advertising and setting date of March 19, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals for Interactive Mapping Web software.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of March 19, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals for Interactive Mapping Web software.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Consider approving price increase request from Arnold Oil on Lubricants Contract.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve price increase request from Arnold Oil on Lubricants Contract.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Arnold Oil Letter
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Dept. Recommendation
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17. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for Victim's Assistance Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim's Assistance Donations.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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18. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for Victim's Assistance Donations.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Victim's Assistance Donations.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED AT 10:14 A.M. FOR ROAD DISTRICT MEETING AND RECONVENED AT 10:15 A.M. |
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:15 A.M. ON TUESDAY, FEBRUARY 19, 2008. |
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19. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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20. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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21. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:36 A.M. ON TUESDAY, FEBRUARY 19, 2008. |
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22. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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23. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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24. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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25. |
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Comments from Commissioners. |
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No comments from Commissioners. |
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COMISSIONERS' COURT RECESSED AT 11:36 A.M. AND RECONVENED AT 12:04 P.M. for Budget Workshop. |
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BUDGET WORKSHOP |
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Budget Manager Ashlie Koenig, County Auditor David Flores, Assistant to County Auditor Julie Kiley, Director of Human Resources John Willingham, Lisa Zirkle of Human Resources and County Clerk Nancy Rister addressed the Court.
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COMMISSIONERS' COURT ADJOURNED AT 2:00 P.M. ON FEBRUARY 19, 2008 |