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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 16 )
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5. |
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Discuss, consider, and take appropriate action on a line item transfer for Emergency Services. Click to View |
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| Fiscal Impact |
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Attachments |
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Email from Julie Kiley
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6. |
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Please discuss, consider and take appropriate action with regard to a line item transfer for the District Attorney's Office. Click to View |
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| Fiscal Impact |
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7. |
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Discuss, consider and take appropriate action on a line item transfer for the District Attorney. Click to View |
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| Fiscal Impact |
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8. |
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Discuss, consider and take appropriate action to authorize the resale of property held in trust by the County of Williamson, Texas.
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Attachments |
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Resolution
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9. |
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Discuss, consider and take appropriate action on approving property tax collections for the month of October 2015 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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100115-103115 GWI-RFM
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100115-103115 GWI-RFM Graph
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10. |
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Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of October 2015 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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100115-103115 Refunds Over 2500
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11. |
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Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, October 2015 Monthly Report in compliance with Code of Crim. Proc. § 103.005. Click to View |
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Attachments |
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JP4 EOM OCT 2015
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12. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through destruction, including (2) Large boxes of Used Khaki pants/shirts, (1) Box of used Shower Shoes, (1) Broken Mattress, (1) Broken Shower Seat, (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Destruction
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13. |
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Discuss, consider, and take appropriate action on authorizing the disposal of various County assets through interdepartmental transfer, including (4) Computer Monitors, (1) Desktop Computer, and (1) Printer, (complete list attached) pursuant to the Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Transfer
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Asset Transfer
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14. |
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Discuss, consider and take appropriate action on authorizing the disposal of various County Assets through auction, including, (8) Various Printers, (3) Docking Stations, (12) Monitor (multiple sizes), (44) Various Styles Office Chairs, (7) Laptop Power Cords, (1) Laptop Bag, (3) Laptops, (6) Keyboards, (2) Mouse, (16) Misc. Cubicle Pieces, (1) Rolling Table, (1) Filing Shelf, (1) Box Various Office Supplies, (1) GBC Bates Electronic Punch & Staple, (4) 4-Drawer Filing Cabinets, (4) 2-Drawer File Cabinets, (2) 3-Drawer File Cabinets, (3) Desks, (3) TV's39;s, (1) Calculator, (1) CD Radio, (2) Phones, (1) Cassette Recorder, (2) Boxes Micro Cassettes, (5) APC Backups, (4) Computer Internal Power Source, (1) Mini Fridge, (1) Height Board, (1) Quartet Glass Display Case, (1) Small Water Cooler, (1) Shredder, (1) DVD/CD Copier, (1) Mac book Pro, (see complete list) pursuant to Tex. Local Gov't Code Click to View |
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Attachments |
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Asset Sale
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Asset Sale
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15. |
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Discuss, consider and take appropriate action on approval of the replat of Lot 1 of Teravista Com 24 subdivision - Pct 3. Click to View |
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Attachments |
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Replat Lot 1 - Teravista Sec 24
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16. |
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Discuss, consider and take appropriate action on approval of the preliminary plat for the Santa Rita Ranch Northwest Ph 1 subdivision - Pct 2. Click to View |
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Attachments |
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Prelim Plat - Santa Rita Ranch Northwest Ph 1
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REGULAR AGENDA |
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17. |
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Discuss, consider and take appropriate action on proclaiming December 8th, 2015 as "Tree of Angel Day" in Williamson County.
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Attachments |
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TOA
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18. |
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Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View |
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19. |
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Discuss, consider, and take appropriate action regarding Change Order No. 9 in the amount of -$29838.19 for County Road 170, a Road Bond Project in Commissioner Pct. 4. Click to View |
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Attachments |
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13IFB00119 CR 170 CO No. 9
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20. |
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Discuss, consider, and take appropriate action regarding Change Order No. 16 in the amount of $32,111.53 for IH 35 NBFR, a Pass Through Financing Project in Commissioner Pct.3. Click to View |
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Attachments |
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13IFB00108 IH 35 NBFR CO No. 16
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21. |
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Discuss, consider, and take any appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of the Due Diligence Environmental Investigations on the Southwest Bypass (Driveways) Project. Click to View |
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Attachments |
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SW Bypass THC Permit Application
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22. |
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Discuss, consider and take appropriate action on the transfer of 2006 Road Bond funds per recommendation of Mike Weaver, Road Bond Manager to move $1,069,000.00 from Non-Departmental (P156) to CR 170 (P213) in the amount of $34,000.00, to Pearson Ranch Road (P221) in the amount of $35,000.00, and to CR 111 in the amount of $1,000,000.00.
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Attachments |
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Memo 11/20/2015
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23. |
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Discuss, consider, and take appropriate action on permanent storm sewer and drainage easement, and temporary construction easement through Champion Park. Click to View |
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Attachments |
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Champion Park Storm Water easement
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Champion Park Temporary Construction Easement
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24. |
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Discuss and take appropriate action on a Letter Agreement with Leschber Investments, LP for a drainage easement needed on CR199. Click to View |
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Attachments |
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Leschber- CR 199 Agreement
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25. |
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Discuss and take appropriate action on a Letter Agreement with Rebecca Borgne, Roxana Teichelman and Tim Teichelman for a Drainage Easement needed on CR 199. Click to View |
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Attachments |
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Teichelman- CR 199 Agreement
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26. |
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Consider a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.541acres) required for the construction of CR 110 South, and take appropriate action. (Parker/Parcel 22) Click to View |
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Attachments |
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Parker Resolution
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27. |
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Discuss and take appropriate action on a Real Estate Contract with Journey of Faith United Methodist Church for ROW needed on CR 110 South. (PARCEL 32S) Click to View |
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Attachments |
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Journey Real Estate Contract
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28. |
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s) Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd. and take appropriate action. Click to View |
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Attachments |
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Dedication Deed
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29. |
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Discuss accepting a Dedication Deed from James W. Wade, Jack L. Wade, Janice L. Babbitt and Patricia Ann Wade Gutierrez for Busby Lane Right of Way. Click to View |
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Attachments |
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WADE- Dedication Deed
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30. |
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Discuss, consider and take appropriate action on an Amendment No. 1 to Agreement for Architectural and Engineering Services between Williamson County, Texas and Jackson & Ryan Architects, Inc. for Additional Services to be performed in relation to the development of a construction phasing plan for the reconstruction and expansion of the Williamson County Regional Animal Shelter. Click to View |
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Attachments |
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Agreement with Jackson & Ryan
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31. |
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Discuss, consider and take appropriate action on an Amendment to the Plan Loan Procedures for Refinancing between Nationwide and Williamson County, Texas in relation to the Nationwide Retirement Solutions Government 457(b) Plan Loan Procedures. Click to View |
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Attachments |
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Nationwide Retirement System Loan Procedures
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32. |
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Discuss, consider and take appropriate action regarding proposed Williamson County landfill hours of operation for 2015 Christmas and New Year’s Eve holidays. Click to View |
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Attachments |
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Waste Management 2015 Holiday Closure Request
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33. |
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Discuss and take appropriate action to amend the 2015-2016 Budget Order. Click to View |
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Attachments |
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Supplemental Pay Budget Order
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34. |
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Discuss, consider and take appropriate action regarding the engagement of the Texas Public Policy Foundation’s Center for the American Future to represent Williamson County in federal district court litigation to seek delisting of the Bone Cave Harvestman from the Endangered Species Act and related claims; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4); and authorize the County Judge to execute an engagement agreement and conflict of interest waiver relating to such representation. Click to View |
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Attachments |
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Letter
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Engagement Agreement
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35. |
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Discuss, consider, and take appropriate action on authorizing extension of Benefits Broker Consultant Services Bid/Proposal# 14RFP00203. Click to View |
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Attachments |
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Bid 14RFP00203 (Benefits Broker Consultant Services)
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36. |
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Discuss, consider, and take appropriate action on exempting ESRI, Inc. from the competitive bidding or proprosal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of the software maintenance for our GIS software that is proprietary and supported only by Environmental Systems Research Institute (ESRI). Click to View |
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Attachments |
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ESRI Sole Source Documents
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ESRI Sole Source Documents
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recommendation letter
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37. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for Professional Engineering Design Services for Repair of San Gabriel Ranch Road, RFQ # 1511-030. Click to View |
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Attachments |
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Packet San Gabriel 1511-030
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38. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to award Geotechnical Engineering for Williamson County North Campus Facilities, RFQ# 1507-012 to Balcones Geotechnical PLLC, the firm determined to be most qualified after evaluation of responses and approve execution of contract.
Click to View |
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Attachments |
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Recommendation
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Evaluations
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Contract
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39. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to award Geotechnical Engineering for Williamson County Georgetown Annex, RFQ# 1507-013 to Balcones Geotechnical PLLC, the firm determined to be most qualified after evaluation of responses and approve execution of contract. Click to View |
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Attachments |
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Recommendation
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Evaluations
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Contract
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40. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to award Construction Material Testing-Inspection for Williamson County Taylor EXPO Center, RFQ# 1507-015 to the firm determined to be most qualified after evaluation of responses and approve execution of contract--Alliance Geotechnical Group of Austin Inc. Click to View |
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Attachments |
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Recommendation
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Evaluation
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Contract
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Recommendation Memo
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41. |
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Discuss, consider and take appropriate action on awarding bids received for IH 35 Northbound Frontage Road Driveway, Bid# 1510-019 to the lowest and best bidder – Smith Contracting. Click to View |
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Attachments |
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HNTB Analysis
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Recommendation
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42. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive qualifications for Professional Architect-Engineering Design Services for the Williamson County Health Department Renovation, RFQ # 1511-028.
Click to View |
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Attachments |
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Packet Health Dept Reno 1511-02
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43. |
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Discuss and take action to approve renewal of Subscription Services Agreement with Mo'mix Solutions, Inc. for the support and maintenance of the Performance Center and Transparency Website. Click to View |
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Attachments |
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Momix Renewal Agreement
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44. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to award Geotechnical Engineering for Williamson County Sheriff’s Office Training Center, RFQ# 1507-014 to Balcones Geotechnical PLLC, the firm determined to be most qualified after evaluation of responses and approve execution of a contract. Click to View |
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Attachments |
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Recommendation
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Evaluation
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Contract
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45. |
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Discuss, consider, and take appropriate action on exempting SYN-TECH/FUELMASTER from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of the fuel system management software and hardware used to track and dispense fuel to county vehicles. Click to View |
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Attachments |
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Sole Source Justification
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Sole Source Recommendation Letter
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Notarized Sole Source Letter
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Department Head Recommendation
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46. |
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Discuss, consider and approve the Motorola statement of work contract for the Granger tower simulcast completion and the tower network internet protocol conversion. Click to View |
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Attachments |
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Motorola Statement of Work
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WC Addendum
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47. |
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Discuss, consider and approve Department of Information Resources Contract from Verizon Wireless for provision of wireless air services for the Wireless Communications Department. Click to View |
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Attachments |
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Verizon Wireless DIR Contract
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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48. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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49. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Sneed Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Arterial H.
m) Discuss the acquisition of real property for County Facilities.
n) Discuss the acquisition of real property for the Williamson County Expo Center.
o) Discuss the acquisition of Easement interests on CR 240.
p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
r) Discuss the acquisition of real property from the Andice Cemetery.
s) Discuss accepting the donation of a Water Quality/Detention Pond on Avery Ranch Blvd.
t) Discuss accepting donations of ROW for Busby Lane.
B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
e) Discuss real estate at 355 Texas Ave.
f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
g) Discuss the proposed sale of portion of county property by Jester Annex
h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park
i) Discuss abandoning row on CR 359
j) Discuss possible sale of 183 A excess right of way
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. Click to View |
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50. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Notice of Claim - In Re Jessica Palmer
l) Floodplain Regulation Issue
m) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
n) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
o) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
p) Notice of Claim – In Re Ray Steven Rose
q) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
r) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
s) Claim for overpayment – Timothy Wright
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
u) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
v.) Discuss proposed acquisition of property for SW 183 and SH 29 Loop |
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51. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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52. |
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Discuss and take appropriate action regarding economic development. |
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53. |
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Discuss and take appropriate action regarding real estate. |
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54. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Notice of Claim - In Re Jessica Palmer
l) Floodplain Regulation Issue
m) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
n) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
o) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
p) Notice of Claim – In Re Ray Steven Rose
q) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
r) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
s) Claim for overpayment – Timothy Wright
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
u) Potential claims and litigation against Volkswagen and Audi related to Volkswagen and Audi emission control systems on diesel engine vehicles in the period 2009 – 2015
v.) Discuss proposed acquisition of property for SW 183 and SH 29 Loop |
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55. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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56. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |