Commissioners Court - Regular Session

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35.

Meeting Date:	12/10/2013
handling county projects under the habitat conservation plan
Submitted For:	Gary Boyd	Submitted By:	Gary Boyd, Parks
Department:	Parks
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Hear presentation and take appropriate action on protocol for handling county projects under the county’s Habitat Conservation Plan through the Williamson County Conservation Foundation.

Background

In January 2012 the court approved a hierarchy of actions coming from the Williamson County Conservation Foundation (WCCF) needing approval, ratification or acknowledgement. Subsequently the need for additional refinement has been identified, particularly in regard to county projects needing participation under the county's Habitat Conservation Plan (HCP).

Discussions with the court's counsel has resulted in the following recommended, rudimentary protocol for handling county projects under the HCP. If approved this protocol will be incorporated into WCCF procedures and practices.

1. Applications for participation under the HCP may be signed by appropriate county representatives (e.g., for Road Bond projects – Sr. Director of Infrastructure; for Park Projects – Parks Director, etc.) This is sufficient because no commitment by the county is incurred simply by submitting an application. Applications will go to the WCCF.
2. After an application is delivered to the WCCF,and following appropriate analysis and due diligence, a Determination Letter will be prepared and will come to Commissioners Court for action. WCCF will schedule the agenda item.
3. The Determination Letter action will include wording to authorize County Judge to sign remaining docs (esp. Participation Agreement). No additional actions items would be needed.
4. The Determination Letter and Participation Agreement will be made attachments to the agenda item for court approval.
5. Filing and distribution of executed documents to appropriate departments and individuals will be handled by the WCCF.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
county projects protocol for HCP

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	11/21/2013 09:03 AM
Form Started By: Gary Boyd		Started On: 11/20/2013 10:15 AM
Final Approval Date: 11/21/2013