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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 29 )
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5. |
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Discuss and consider approving a line item transfer for Non Departmental Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for Non Departmental Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for All District Courts Click to View |
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| Fiscal Impact |
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8. |
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To discuss and consider approving a line item transfer for the County Attorney's Office Click to View |
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| Fiscal Impact |
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9. |
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Discuss and consider approving a line item transfer for the Sheriff's Office Click to View |
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| Fiscal Impact |
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10. |
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To discuss and take appropriate action on a line item transfer for Road and Bridge Click to View |
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| Fiscal Impact |
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11. |
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Discuss and consider approving a line item transfer for Non Departmental Click to View |
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| Fiscal Impact |
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12. |
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To discuss and consider approving a line item transfer for Justice of the Peace Pct. One Williamson County Click to View |
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| Fiscal Impact |
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13. |
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Discuss and consider approving a line item transfer for the Sheriff's Office Click to View |
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| Fiscal Impact |
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14. |
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To discuss and consider approving a line item transfer for the County Attorney's Office Click to View |
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| Fiscal Impact |
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15. |
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Discuss and consider approving a line item transfer for Mobile Outreach Team. Click to View |
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| Fiscal Impact |
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16. |
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Consider approving a line item transfer for Mobile Outreach Team Click to View |
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| Fiscal Impact |
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17. |
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Discuss and consider approving a line item transfer for the Emergency Services Department. Click to View |
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| Fiscal Impact |
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18. |
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Consider approving the Treasurer's Report on the Williamson County Finances for October 2013. Click to View |
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Attachments |
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October 2013 Treasurers Report on the Williamson County Finances
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19. |
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Consider approving property tax collections for the month of October 2013 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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100113-103113 GWI-RFM
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100113-103113 GWI-RFM Graph
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20. |
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Consider approving property tax refunds over $2,500.00 for the month of October 2013 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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100113-103113 Refunds Over 2500
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21. |
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Consider authorizing the transfer of office furniture, office equipment, computers, monitors, computer accessories, radios, body amor and clothing through inter-office transfer, auction, donation, destruction, or trade-in. Click to View |
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Attachments |
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Asset Change Forms
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22. |
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Consider authorizing the transfer of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached). Click to View |
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Attachments |
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Asset Change Forms
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23. |
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Acknowledge report on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 52 in the amount of $4,759.00. Click to View |
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Attachments |
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P136 ESOC Vaughn Change Order 52
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24. |
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Acknowledge report on Emergency Services Operations Center building project P136; Vaughn Construction Change Order 53 in the amount of $$2,475.00. Click to View |
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Attachments |
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P136 ESOC Vaughn Change Order 53
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25. |
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Acknowledge report on Tax Office Remodel building project P141; Bartlett Cocke General Contractors Change Order OCO 002 for a credit in the amount of $5,322.00. Click to View |
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Attachments |
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P141 Tax Office Bartlett Cocke Change Order OCO 002
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26. |
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Acknowledge report on Tax Office Remodel building project P141; Bartlett Cocke General Contractors Change Order RCO 0024 in the amount of $1,050.00. Click to View |
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P141 Tax Office Bartlett Cocke Change Order RCO 0024
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27. |
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Acknowledge and enter into the official minutes of the Commissioners Court, that the Williamson County CSCD (Adult Probation) has filed its FY13 Statement of Financial Position with the Court. This is in pursuant to Section 140.004 of the Texas Local Government Code. Click to View |
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Attachments |
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FY13 CSCD Financial Postition
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28. |
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Discuss and consider approval of preliminary plat for the Prinz Estates subdivision - Pct 4 Click to View |
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Attachments |
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Prelim Plat - Prinz Estates
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29. |
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Discuss and consider approval of final plat for the Highlands at Mayfield Ranch Sec 1 subdivision - Pct 3 Click to View |
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Attachments |
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Final Plat - Highlands at Mayfield Ranch Sec 1
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REGULAR AGENDA |
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30. |
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Discuss and take appropriate action on holding Commissioners Court on December 17th, 2013. |
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31. |
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Discuss and take appropriate action to identify options for enhancing forensic medical services with Texas A&M Health Science Center. Click to View |
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32. |
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Hear, consider and take appropriate action for Waste Management's annual landfill report for 2012. Click to View |
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33. |
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Discuss and take appropriate action on a proposed price adjustment increase by Waste Management at the Williamson County Landfill. Click to View |
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Attachments |
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priceadjustment
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34. |
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Discuss and take appropriate action on the proposed holiday hours for the Williamson County Landfill by Waste Managament. Click to View |
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Attachments |
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holiday
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35. |
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Hear presentation and take appropriate action on protocol for handling county projects under the county’s Habitat Conservation Plan through the Williamson County Conservation Foundation. Click to View |
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Attachments |
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county projects protocol for HCP
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36. |
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Hear update on the Delivery System Reform Incentive Payment (DSRIP) Community Paramedicine project under the Texas Healthcare Transformation and Quality Improvement Program 1115 Demonstration Waiver. Click to View |
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37. |
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Hear update on County Indigent Healthcare and discuss and take appropriate action on funding source for participation in Texas Healthcare Transformation and Quality Improvement Program 1115 Demonstration Waiver. Click to View |
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38. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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39. |
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Consider authorizing the road bond transfer request per recommendation of Mike Weaver, Road Bond Manager to transfer the following funds: Close Pond Springs Road (P159) to move funds of $73,387.00 to RM 620 Improvements (P167), close San Gabriel Parkway (P168) with a balance of $433,422.10 to move $30,000.00 to CR 179 (P124) and $403,422.10 to US 183 @ RM 1869 Safety Improvements (P250), and close SH 29 Left Turn Lanes in Liberty Hill (P246) to move $7,491.89 to US 183 @ RM 1869 Safety Improvements (P250). Move 7,500,000.00 from SH 195 (P149) to non-departmental (P156). Move $700,000.00 from Williams Drive (P183) to Ronald Reagan Blvd Phase IV (P196). Also, close Right of way (P180) with an available balance of $910,936.74 to transfer $500,000.00 to Ronald Reagan Blvd Phase IV (P196), $25,000.00 CR 111 Extension (P249), $15,000.00 CR 138 (P179), $75,000.00 CR 119 (P214), $40,000.00 CR 179 (P124), and balance of $255,936.74 to non-departmental (P156). Click to View |
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Attachments |
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Allocation
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40. |
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Discuss and take appropriate action authorizing the Judge to sign a TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program on the CR 245 Project. Click to View |
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Attachments |
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CR 245 Agent Authorization Form
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41. |
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Consider approving Change Order No. 46 in the amount of -$103,698.26 for US 183 a Pass Through Financing project in Precinct Two. Click to View |
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Attachments |
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US 183 CO 46
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42. |
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Discuss and take appropriate action regarding proposed Second Amended Tax Increment Financing Agreement with the City of Georgetown, Texas with respect to the creation of, and the level of participation in the Rivery Park Reinvestment Zone. Click to View |
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43. |
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Consider authorizing the County Judge to execute a letter agreement with Austin White Lime (Parcel 1) for reimbursing the driveway cost related to the Ronald Reagan IV contstruction project. Click to View |
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Attachments |
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AWL Letter Agreement No 2
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44. |
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Consider authorizing the County Judge to execute a Right of Entry Agreement with Pedernales Electric Cooperative, Inc. for completion of engineering and related tasks in connection with proposed Seward Junction Improvements Study project, and take other appropriate action. Click to View |
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Attachments |
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PEC Right of Entry Agreement attachment
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45. |
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Consider and take appropriate action on acceptance of Determination Letter for Lakeline Boulevard, Phase 2, and authorize County Judge to execute Participation Agreement documents upon satisfaction of conditions of the Determination Letter. Click to View |
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Attachments |
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Determination Letter - signed
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participation agreement lakeline phase 2
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46. |
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Discuss and take appropriate action on a Lease Renewal between Carquest Auto Parts (Straus Frank Enterprises, LLC) and Williamson County regarding the property located at 909 Austin Avenue, Georgetown, Texas 78626. Click to View |
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Attachments |
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Carquest Extension
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47. |
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Discuss and consider approving grant application for County Sheriff Click to View |
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Attachments |
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Firehouse Application
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48. |
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Discuss and take appropriate action on seeking the delegation of authority from the Texas Commission on Environmental Quality to administer and regulate the use of On-Site Sewage Disposal Systems in Williamson County, Texas, and the responsibility for the implementation and enforcement of applicable rules relating to On-Site Sewage Facilities in Williamson County, Texas. Click to View |
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49. |
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Discuss and take appropriate action to renew Benefits Committee Terms; Commissioner Birkman and Dr. Chip Riggins to a 4 year term effective January 1, 2014 to December 31, 2018. Click to View |
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50. |
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Discuss and take appropriate action authorizing the County Judge to negotiate and execute an Agreement with American Traffic Solutions (ATS) to implement the Axsis System. Click to View |
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Attachments |
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Professional Services Agreement
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ATS Resolution
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51. |
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Discuss and take appropriate action on a donation from the Williamson Museum for lights around the courthouse. Click to View |
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52. |
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Discuss and take appropriate action on adopting the Williamson County Community Recreational Facility Fund Policy. Click to View |
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Attachments |
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Community Recreational Facility Fund
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53. |
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Discuss and consider authorizing County Judge to sign Microsoft Volume Licensing Program Signature Form. Click to View |
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Attachments |
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MS Volume Licensing
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54. |
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Discuss and take appropriate action on the Community Development Block Grant program's Consolidated Annual Performance and Evaluation Report (CAPER). Click to View |
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Attachments |
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FY12 CAPER
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55. |
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Present information on Williamson County's participation in the countywide precinct polling place program (Vote Centers) during the November 5, 2013 elections. Click to View |
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Attachments |
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Vote Centers Exit Survey
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56. |
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Discuss and take appropriate action to allow the Williamson County Elections Administrator to apply to the Secretary of State for successful status as a participant in the countywide precinct polling place program. Click to View |
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57. |
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Discuss and take appropriate action on appointing Jason Barnett, Williamson County Elections Administrator, to the Vote Center Committee. Click to View |
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58. |
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Discuss and take appropriate action on paying SOE Software Corporation (SOE) the total amount of $26,655.00 as an accord and satisfaction of all claims that SOE may have under the Clarity Election Suite Hosting and Support Agreement executed by and between Williamson County, Texas and SOE dated effective May 10, 2013. Click to View |
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59. |
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Discuss and take appropriate action on approving a $2 E-Filing fee per House Bill 2302. Click to View |
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60. |
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Consider awarding RFP#14RFP00204 for Lease Agricultural Land Located Near The Williamson County Landfill Hutto Texas to the best overall proposer Jerry Rosnovak and Nadine Johnson and approving the Farm Lease Agreement. Click to View |
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Attachments |
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Farm lease 192 acres
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Farm lease evaluation sheet
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Farm lease attendance form
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61. |
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Consider authorizing advertising and setting date of January 8th, 2014 at 3:30 PM in the Purchasing Department to receive bids for Lakeline Boulevard Extension Phase 2 (Old Quarry Road to Old RM 2243)14IFB00219. Click to View |
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Attachments |
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Lakeline phase II project summary
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62. |
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Consider awarding proposal received for Merchant Credit Card Services RFP#13RFP00112 to the lowest and best proposal meeting specifications, Cerified Payments, Inc, and executing agreements. Click to View |
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Attachments |
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Scoring Sheet Merchant Credit Card Services
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Service Provider Agreement Certified Payments
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ACH Processing Agreement Certified Payments
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63. |
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Consider authorizing advertising and setting date of December 31, 2013 at 2:00PM in the Purchasing Department to receive bids for IFB#14IFB00201 Medical Supplies and IFB# 14IFB00202 Hygiene Products for the Jail. Click to View |
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Attachments |
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Bid Medical Jail
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Bid Hygiene Jail
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64. |
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Consider authorizing advertising and setting date of December 31, 2013 at 3:00PM in the Purchasing Department to receive bids for IFB# 14IFB00209 Asphalt Mixes for Road and Bridge. Click to View |
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Attachments |
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bid Asphalt Mixes
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65. |
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Consider authorizing advertising and setting date of December 31, 2013 at 10:00AM in the Purchasing Department to receive bids for IFB#14IFB00213 Medical Supplies for EMS. Click to View |
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Attachments |
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bid Medical Supplies for EMS
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66. |
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Discuss and consider approving the exemption of the following services as professional services exempt from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services as set forth under Section 262.024 (a)(4) of the Texas Local Government Code, and setting date of January 14, 2013 at 3:00 pm to receive Requests for Qualifications for these same professional services:
Surveying Services, Geotechnical Services, Utility Coordination/Relocation Services, General Engineering Consultant-Program Management/Planning and Design, Planning and Design Engineering Services, and General Engineering Consultant-Construction Management/Inspection. Click to View |
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Attachments |
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RFQ for Geotech Services
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RFQ for PD Firms
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RFQ for Road Bond Construction Mgmg Inspection
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RFQ for Road Bond GEC
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RFQ for Surveying Firms
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RFQ for Utility Coordination
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67. |
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Consider authorizing advertising and setting date of December 31, 2013 at 3PM in the Purchasing Department to receive bids for IFB# 14IFB00210, Asphalt Emulsions for Road and Bridge. Click to View |
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Attachments |
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Bid package Asphalt Emulsions
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68. |
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Consider authorizing advertising and setting date of December 31, 2013 at 1:30PM in the Purchasing Department to receive bids for IFB# 14IFB00204, Hauling for Road and Bridge. Click to View |
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Attachments |
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Bid package Hauling
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69. |
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Consider authorizing advertising and setting date of December 31, 2013 at 9:00 AM in the Purchasing Department to receive bids for IFB# 14IFB00205, Roadside Chemicals and Herbicides for Road and Bridge. Click to View |
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Attachments |
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Bid package Roadside Chemicals
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70. |
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Acknowledge Aspen Air’s termination of the contract for IFB#12WCA001 for HVAC Services to include Refrigeration, Kitchen Equipment, and Duct Cleaning. Click to View |
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Attachments |
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Aspen Air Termination Letter
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71. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for November 2013 Extra Duty and Voluntary Duty: Click to View |
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72. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for November 2013 Extra Duty and Voluntary Duty pay: Click to View |
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73. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office: Click to View |
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| Fiscal Impact |
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74. |
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Consider an order declaring an emergency and a grave necessity due to unforeseable circumstances and approve a budget amendment to acknowledge use of funds for the Sheriff's Office: Click to View |
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75. |
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Discuss and take appropriate action to implement non-exempt FLSA status for the position of Mental Health Specialist - Mobile Outreach Team. Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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76. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 Seward Junction Loop project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition and/or sale of Guy property.
h) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
i) Discuss proposed acquisition of property for right-of-way on CR 434/CR 439.
j) Discuss possible acquisition of property with endangered species for mitigation purposes.
k) Discuss flooding issues with property located on Pond Springs Rd.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas including Blue Springs Blvd.
b) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
c) Discuss County owned real estate on CR 258
d) Discuss the transfer of ROW to CTRMA for US 183A. Click to View |
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77. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for US Hwy 79 Section 3. Click to View |
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78. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
l) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
m) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
n) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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79. |
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Discuss and take appropriate action on real estate. |
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80. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
l) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
m) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
n) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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Comments from Commissioners. |
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Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2013 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |