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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 28 )
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5. |
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To discuss and take appropriate action on the approval of a line item transfer for the Department of Infrastructure Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for the Sheriff's Office Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for the County Judge's Office Click to View |
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| Fiscal Impact |
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8. |
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Discuss and consider approving a line item transfer for Commissioner Precinct 3. Click to View |
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| Fiscal Impact |
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9. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in. Click to View |
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Attachments |
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Asset Change Form 1
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Asset Change 2
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10. |
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Vehicle insurance is merely an estimate each year and is budgeted with a slight increase to allow for normal prices hikes. We have received the annual invoice and a few departments are short funding. This transfer will cover the variance. Click to View |
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11. |
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Discuss and take appropriate action on approving the 2012 Williamson County Investment Policy and entering said policy into the official minutes of the Williamson County Commissioners Court. There were no changes to the Policy. Click to View |
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Attachments |
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December 2012 WILCO Investment Policy
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12. |
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Consider approving property tax collections for the month of November 2012 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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110112-113012 GWI-RFM
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110112-113012 GWI-RFM Graph
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13. |
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Consider approving property tax refunds over $2,500.00 for the month of November 2012 for the Williamson County Tax Assessor/Collector. Click to View |
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Attachments |
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Court Refunds Nov 12
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14. |
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Discuss and consider approval of final plat for Parkside at Mayfield Ranch Sec 4A - Pct 3 Click to View |
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Attachments |
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Final Plat - Parkside at Mayfield Ranch Sec 4A
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15. |
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Discuss and take action on the reappointment of Bobby Bunte for ESD 8 Board. His term will be from January 1, 2013 to December 31, 2014. Click to View |
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16. |
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Discuss and take action on reappointments for ESD 6 Board in Weir. These reappointments are for Charles Dittman, Victor Thomas and Bob Winkler. Their new terms will be from January 1, 2013 to December 31, 2014. Click to View |
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17. |
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Discuss and consider re-appointing Dean Rumel to the (Coupland) Emergency Service District #10 Board for another two year term beginning January 1, 2013. Click to View |
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Discuss and consider re-appointing A.P. Patschke to the (Coupland) Emergency Service District #10 Board for another two year term beginning January 1, 2013. Click to View |
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19. |
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Discuss and consider re-appointing Eldridge Tidwell to the (Coupland) Emergency Service District #10 Board for a one year term beginning January 1, 2013. Click to View |
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20. |
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Discuss and take action on the reappointment of Jim Moreland to the ESD 7 Board. His new term will be from January 1, 2013 to December 31, 2014. Click to View |
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21. |
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Discuss and consider re-appointing Robert Avant Jr. to the Emergency Service District #10 Board for a two year term to begin 01/01/2013. Click to View |
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22. |
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Discuss and take action in the reappointment of James Daniels to ESD 7 Board. Mr. Daniels' term will be from January 1, 2013 to December 31, 2014. Click to View |
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Discuss and consider re-appointing Glenn Trubee to the (Hutto) Emergency Service District #3 Board for a two year term beginning January 1, 2013. Click to View |
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24. |
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Discuss and consider re-appointing Glen Pierce to the (Hutto) Emergency Service District #3 Board for a two year term beginning January 1, 2013. Click to View |
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25. |
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Discuss and consider re-appointing Dan Hejl to the (Hutto) Emergency Service District #3 Board for a one year term beginning January 1, 2013. Click to View |
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26. |
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Discuss and consider re-appointing Jonathan Fritz to the (Hutto) Emergency Service District #3 Board for a term beginning January 1, 2013. Click to View |
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27. |
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Consider appointing Mr. Edward L. Hanna to the Emergency Service District #9 Board effectively immediately to fulfill a vacant unexpired term ending on Dec. 31, 2012 and also an additional two year term to begin on Jan. 1, 2013 and end on Dec. 31, 2014. Click to View |
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Attachments |
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Application
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28. |
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Acknowledge notification from Waste Management regarding change to the Tip Fee. Click to View |
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Attachments |
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Notification of Tip Fee Adjustment
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REGULAR AGENDA |
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29. |
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To note in the minutes and acknowledge receipt by the County Clerk's office of the 15th consecutive 5 Star award from the Texas Department of State Health Services. Click to View |
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Attachments |
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Award 2010
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30. |
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Acknowledge the receipt of the Certificate of Achievement in Financial Reporting for Fiscal Year 2011 and the Award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2011 from the Government Finance Officers Association. Click to View |
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Attachments |
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CAFR 2011 Award
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PAFR 2011 Award
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31. |
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Discuss and take appropriate action on convening Commissioners Court at 8:00 AM on January 8, 2013. Click to View |
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32. |
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Discuss and consider an extension of the current Williamson County Burn Ban which is due to expire on January 4, 2013 for an additional thirty days. Click to View |
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33. |
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Hear the 2012 Construction Summary Report for Road Bond and Pass Through Financing Projects. Click to View |
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Attachments |
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Dec 2012 CSR
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34. |
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To discuss and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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35. |
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Discuss and take appropriate action on road bond program. |
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36. |
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Consider approving Change Order No. 9 in the amount of $16,138.00 for Second Street Roadway Improvements, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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Second St CO 8
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37. |
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Consider approving Change Order No. 9 in the amount of $9,414.85 for Second Street Roadway Improvements, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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Second St CO 9
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38. |
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Consider approving Change Order No. 10 in the amount of $82,445.37 for Second Street Roadway Improvements, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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Second St CO 10
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39. |
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Consider approving Change Order No. 11 in the amount of $6,616.00 for Second Street Roadway Improvements, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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Second St CO 11
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40. |
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Consider approving Change Order No. 12 in the amount of $104,108.25 for Second Street Roadway Improvements, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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Second Street CO 12
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41. |
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Consider approving Change Order No. 9 in the amount of $154,833.33 for RM 2338 Phase II, a Pass Through Financing Project in Precinct Three. Click to View |
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Attachments |
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RM 2338 Ph II CO 9
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42. |
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Consider approving Change Order No. 10 in the amount of -$449,813.72 for RM 2338 Phase II, a Pass Through Financing Project in Precinct Three. Click to View |
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Attachments |
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RM 2338 Ph II CO 10
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43. |
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Consider approving Change Order No. 4 in the amount of $52,634.44 for Chandler Road Phase 3A, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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Chandler 3A CO 4
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44. |
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Consider approving Change Order No. 9 in the amount of $16,307.55 for O'Connor Drive Extension, a Road Bond Project in Precinct One. Click to View |
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Attachments |
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OConnor CO 9
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45. |
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Consider authorizing road bond transfer request per recommendation of Mike Weaver, Road Bond Manager to transfer $500,000.00 from Pond Springs (P-159) to Pearson Rand Rd (P-222), $300,000.00 from Forest North Drainage Study(P-225) to Pearson Rand Road (P-222), $422,084.00 from King of Kings Crossing (P-254 and close) to Pearson Ranch Road, $387,053.00 from CR 104/SH 29 (P-158 and close) to non departmental (P-156), $753,646.00 from CR 104 Phase II (P-210 and close) to IH-35 North Bound Frontage Roads and Ramps (P-162), $2,500,000.00 from Williams Dr (P-183) to North Bound Frontage Road and Ramps (P-162), $2,500,000.00 from SE Inner Loop (P-166 and close) to FM 1460 Phase 2 (P-262) then move balance of $757,942.00 to non departmental (P-156), and $100,000.00 Inner Loop Left Turn Lanes (P-251) to non departmental (P-156). Also, transfer $853,828.00 from FM 1431 (P-186), $873,733.00 from CR 185/New Hope Road, $83,154.00 from Brushy Creek Road (P-160), $632,346.00 from CR 175 Phase 2A Extension (P-123) and $477,166.00 from CR 176 (P-173) to Cedar Park Amendment ILA (P-268). CR 176 (P-173) will be closed the remaining balance of $317,632.00 will be moved to non-departmental (P-156). Click to View |
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Attachments |
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RB Budget Transfer 12-18
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46. |
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Discuss and consider approving Atkins North America, Inc. Supplemental #1 to their Construction Inspection &/or Observation Professional Service Agreement (PSA) to allow for the execution of Work Authorization #2 for RM 620 Widening project. Click to View |
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Attachments |
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Atkins_ConstructionInspection_PSA_Supp1
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Atkins_RM620_WA2
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47. |
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Discuss and consider approving Baker-Aicklen & Associates, Inc. Supplemental #1 to their Lakeline Blvd. (Cryastal Falls-RM2243) Professional Service Agreement (PSA). Click to View |
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Attachments |
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B-A_LakelinePSA_Supp1
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48. |
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Authorize County Judge to execute a Participation Agreement with the Williamson County Conservation Foundation regarding participation in the Williamson County Regional Habitat Conservation Plan for mitigation for Reagan Boulevard construction project. Click to View |
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Attachments |
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Ronald Reagan Blvd Participation Agreement
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49. |
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Authorize County Judge to execute a Development Agreement with KB Homes regarding participation in construction of North Lakeline Blvd. Click to View |
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Lakeline Developers Agreement
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50. |
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Discuss and take appropriate action regarding Longevity including but not limited to amending the Budget Order, Employee Policy Manual and/or Compensation Policy. |
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51. |
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Discuss and take appropriate action regarding amending the 2012 2013 Budget Order. Click to View |
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Attachments |
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Budget Order Amendment
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52. |
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Discuss and take appropriate action on appointment of Captain James Crabtree to fill Position One on the ESD #4 Board of Directors, effective immediately with term ending December 31, 2014. Click to View |
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Attachments |
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Captain Crabtree bio
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Professional Resume
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53. |
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Discuss and take appropriate action on reappointment of Emory Martin to Position Three on the Emergency Services District (ESD) #4 Board of Directors, with the term ending December 31st, 2014. Click to View |
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54. |
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Discuss and take appropriate action to enroll properties participating in the Williamson County Regional Habitat Conservation Plan (RHCP) during calendar year 2012 into the tax benefit financing plan for the tax year 2012. Click to View |
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Attachments |
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2012 tax benefit financing list
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2011 tax benefit financing list
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55. |
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Discuss and take appropriate action on a First Amended Williamson County and Hutto Education Foundation Solid Waste Fee Funding Policy. Click to View |
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Attachments |
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Amended Wilco and HEF Solid Waste Fee Funding Policy, Final
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Endowment Fund Agreement, Final
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Amended Wilco and HEF Solid Waste Fee Funding Policy, Redline
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Endowment Fund Agreement, Redline
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56. |
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Discuss and take action on the lease renewal for the Commissioner Precinct 3 Office. Click to View |
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Attachments |
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2013 2017 Lease
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57. |
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Discuss and take action in designating a Title VI Coordinator. Click to View |
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58. |
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Discuss and take appropriate action on a First Amendment to the Agreement between Williamson County and Corrections Corporation of America dated effective February 1, 2010. Click to View |
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Attachments |
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Amendment
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59. |
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Consider awarding bids received for IH-35 Northbound Frontage Road, Bid #13IFB00108, contingent upon TxDOT concurrence, to the lowest and best bidder – Hunter Industries. Click to View |
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Attachments |
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Bid analysis for I-35 Frontage Roads
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Recomendation of award from HNTB
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60. |
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Consider approving Consulting Services Agreement with McGuire and Associates Consulting for Leadership Development training January 2013 to September 2013 for Williamson County. Click to View |
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Attachments |
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Mac McGuire Training Agreement
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61. |
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Consider awarding bids received for Crack Sealing Services for Williamson County Road and Bridge Bid # 13IFB00114 to the lowest and best bidder – RHB Construction, Inc. Click to View |
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Attachments |
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RHB Agreement
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Recommendation
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62. |
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Consider authorizing advertising and setting date of January 23, 2013 at 3:30 PM in the Purchasing Department to receive competitive bids for County Road 108, Bid #13IFB00118. Click to View |
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Attachments |
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CR 108 Road Project
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63. |
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Consider authorizing advertising and setting date of January 23, 2013 at 3:30 PM in the Purchasing Department to receive competitive bids for County Road 170, Bid #13IFB00119. Click to View |
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Attachments |
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County Road 170 Road Project
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64. |
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Consider awarding proposals received for Classification and Compensation Study for Williamson County, Proposal # 13RFP00111 to the best proposal meeting specifications – Evergreen Solutions, LLC. Click to View |
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Attachments |
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Evergreen Agreement
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Recommendation
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Evergreen Presentation
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65. |
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Consider awarding proposal received from Triple D Security for Armored Courier Service (RFP#13RFP00103). Click to View |
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Attachments |
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Proposal Tabulation
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66. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Vistim's Assistance Donations: Click to View |
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67. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Victim's Assistance Donations: Click to View |
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68. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations: Click to View |
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69. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations: Click to View |
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70. |
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Discuss and take appropriated action on Medicaid 1115 Waiver, including but not limited to Uncompensated Care (UC) and Delivery System Reform Incentive Payment (DSRIP) projects and related agreements.
Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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71. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
f) Discuss proposed acquisition of property for proposed SH 29 project.
g) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
h) Discuss proposed acquisition of property for right-of-way along CR 170.
i) Discuss proposed acquisition and/or sale of property for Arterial H.
j) Discuss proposed acquisition of property for right-of-way for the Pond Springs Rd. project.
k) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
l) Discuss proposed acquisition of property for right-of-way for Neenah Dr.
m) Discuss proposed acquisition of property for right-of-way for Pearson Blvd.
n) Discuss proposed acquisition of property for right-of-way for FM 1460.
o) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas. Click to View |
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72. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o.) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
q.) Hot-Mix overlay contract and performance issues
r.) Complaints regarding the November 6, 2012 elections |
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73. |
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Discuss and take appropriate action on real estate. |
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74. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
e) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
f) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
g) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
h) Employment related matters.
i) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
j) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
k) Mortgage Electronic Recording Systems (MERS) litigation.
l) Legal matters regarding the Williamson County Justice Center Parking Garage
m ) Civil Action No. A12CV0062LY; Kevin Jones v. Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
n) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
o) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
p.) Civil Action No. A12CV00543; Kevin Jones v. Williamson County and Williamson County Sheriff’s Office; In the United States District Court for the Western District of Texas, Austin Division.
q.) Hot-Mix overlay contract and performance issues
r.) Complaints regarding the November 6, 2012 elections |
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75. |
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Comments from Commissioners. |
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Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2012 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |