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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, DECEMBER 18, 2007, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve minutes of last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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12.11.2007 CC Minutes
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2. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $6,488,973.38 on the computer printout, addendum and wire transfer from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bills
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3. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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No action was taken. |
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4. |
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Citizen comments. |
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Liberty Hill citizen Jim Dillon and Mack Sherrod of the Neighborhood Association of Southwestern Williamson County addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 12)
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5. |
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Consider approving a line item transfer for URS.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for URS:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider approving a line item transfer for DPS NW.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for DPS NW:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider approving a line item transfer for Information Technology Services.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Information Technology Services:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider authorizing the transfer of bicycles from the Sheriff's Office to auction/donate.
(Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of bicycles from the Sheriff's Office to auction/donate.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bicycle Inventory
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9. |
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Consider approving the donation of three fully equipped Trek Police Mountain Bikes to Sheriff's Office from Blockhouse Creek Homeowners Association.
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This item was moved to the Regular Session. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To accept the donation of three fully equipped Trek Police Mountain Bikes to Sheriff's Office from Blockhouse Creek Homeowners Association.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Consider approving report from Investment Committee submitted by County Treasurer.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve report from Investment Committee submitted by County Treasurer.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Investment Committee Meeting
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11. |
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Discuss and consider approving the final plat of Sonterra West, Section 8 Commercial, Phase 1, Block 1, Lot 1. Pct. #3
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat of Sonterra West Section 8 Commercial, Phase 1, Block 1, Lot 1. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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Consider noting in the minutes that Nancy E. Rister's office received the Five Star Vital Registration award from the Texas Department of State Health Services for the 10th year in a row for work performed in 2007.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes that Nancy E. Rister's office received the Five Star Vital Registration award from the Texas Department of State Health Services for the 10th year in a row for work performed in 2007.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Five Star Vital Registration Award
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Citizen comments. |
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13. |
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Hear presentation and update on the parks, recreation and open space master plan by Bucher, Willis & Ratcliff.
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Parks Director Jim Rodgers and Engineer Dick Horton with Bucher, Willis & Ratcliff addressed the Court.
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14. |
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Hear presentation about volunteer project in Precinct Two.
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Commissioner Long introduced a presentation from Caleb Slack who represents a Liberty Hill Youth Group.
Executive Assistant to Commissioner of Precinct 2 Kathy Grimes addressed the Court. |
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15. |
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Discuss and consider approving amended plat Cedar Hollow Crossing, Block B, Lot 13. Pct. #2
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County Engineer Joe England addressed the Court.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve amended plat for Cedar Hollow Crossing, Block B, Lot 13. Pct. #2
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss and consider clarification of item #11 of November 6, 2007 Commissioners' Court Minutes to read "To prohibit no turning movement from Neenah Avenue onto Cornerwood Drive while Crossing Guard is present."
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County Engineer Joe England and General Counsel Dale Rye addressed the Court.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve clarification of item #11 of November 6, 2007 Commissioners' Court Minutes to read "To prohibit no turning movement from Neenah Avenue onto Cornerwood Drive while Crossing Guard is present."
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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17. |
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Discuss and consider vacation of a portion of CR 313 to Theron and Ellie Vaughan and their assigns.
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County Engineer Joe England addressed the Court.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the vacation of a portion of CR 313 to Theron and Ellie Vaughan and their assigns subject to existing utilities.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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18. |
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Discuss and consider approving preliminary plat of Star Ranch Commercial. Pct. #4
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County Engineer Joe England and Paul Linehan of Land Strategies addressed the Court.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve preliminary plat of Star Ranch Commercial. Pct. # 4
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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19. |
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Discuss and consider approving Amended Sonterra West, Phase IV, Block A, Lot 28. Pct. #3
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County Engineer Joe England addressed the Court.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve amended plat for Sonterra West, Phase IV, Block A, Lot 28. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Discuss and take appropriate action on road bond program. |
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Michael Snare, Project Manager for HNTB addressed the Court. |
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21. |
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Discuss and consider approving the Request for Qualifications (RFQ) template for the selection of a public involvement consultant firm to assist the County.
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Michael Snare Project Manager for HNTB addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the Request for Qualifications (RFQ) template for the selection of a public involvement consultant firm to assist the County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Request for Qualifications Template
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22. |
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Discuss and take appropriate action on the approval of the attached Budget Policy document.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the attached Budget Policy document with amendments.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Budget Policy
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23. |
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Discuss and take appropriate action on contract with Harris Logic for mental health grant project.
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No action was taken. |
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Attachments: |
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Harris Logic
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24. |
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Consider authorizing advertising and setting date of January 16, 2008 at 3 P.M. in the Purchasing Department to receive bids for SH 29/CR 104 Phase I Improvements.
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Michael Snare Project Manager for HNTB addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize advertising and set date of January 16, 2008 at 3 P.M. in the Purchasing Department to receive bids for SH 29/CR 104 Phase I Improvements.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Consider increasing jury balances, in response to Senate Bill 560, as follows:
District Clerk jury fund will increase by $7,000 from $13,000 to $20,000.
Cash on hand will increase by $3,000 from $5,000 to $8,000.
County Clerk jury fund will increase by $2,400 from $3,600 to $6,000.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To increase jury balances, in response to Senate Bill 560, as follows:
District Clerk jury fund will increase by $7,000 from $13,000 to $20,000.
Cash on hand will increase by $3,000 from $5,000 to $8,000.
County Clerk jury fund will increase by $2,400 from $3,600 to $6,000.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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26. |
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Discuss and take appropriate action on designation of Public Power Pool P3 Member Representative and Technical Advisory Committee member.
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Maintenance Supervisor Joe Latteo addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve designation of Commissioner Long as Public Power Pool P3 Member Representative. (Commissioner Long will appoint a Technical Advisory Committee member.)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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An order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the Sheriff's Office. This references an agreement between the County and Corrections Corporation of America (CCA). CCA will pay the County for services rendered to monitor the T. Don Hutto facility.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Sheriff's Office. This references an agreement between the County and Corrections Corporation of America (CCA). CCA will pay the County for services rendered to monitor the T. Don Hutto facility.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO ROAD DISTRICT MEETING AT 10:49 A.M AND TO EXECUTIVE SESSION AT 12:50 A.M. ON TUESDAY, DECEMBER 18, 2007.
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28. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 Deliberation Regarding Real Property.) |
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No action taken in Executive Session. |
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29. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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30. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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31. |
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Discuss courthouse restoration (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:14 P. M. ON TUESDAY, DECEMBER 18, 2007.
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32. |
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Discuss and take appropriate action on real estate. |
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No action taken. |
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33. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action taken. |
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34. |
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Discuss and take appropriate action on County Landfill. |
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No action was taken. |
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35. |
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Discuss and take appropriate action on Courthouse restoration. |
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No action taken. |
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36. |
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Discuss and take appropriate action on damage claim submitted by Kim Martinez for $500.
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No action taken. |
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37. |
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Discuss and take action on Airbourn Abatement.
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No action taken. |
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38. |
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Comments from Commissioners. |