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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 9 )
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5. |
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Discuss, consider, and take appropriate action regarding Courthouse Repointing Project and approve Change Order 10 in the total amount of $3,044.25 for additional repointing and miscellaneous necessary items beyond the original scope.
Click to View |
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Attachments |
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P402 Sunbelt Change Order 10
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6. |
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Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer, including (2) Tan Metal Shelving Units, (1) Black Metal Shelving Unit, (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Transfer
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7. |
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Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through destruction, including (422) Inmate Uniform Pants, (302) Inmate Uniforms Tops, (295) Inmate Shoes, (173) Inmate Blankets, (294) Inmate Mattress Covers, (complete list attached) pursuant to Tex. Local Gov't Code §263.152. Click to View |
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Attachments |
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Asset Destriction
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Donation Emails
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Donation Emails 2
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8. |
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Consider approving the Investment Report for the Quarter ending September, 2015 which was approved by the Investment Committee on October 26, 2015. Click to View |
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Attachments |
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2015 - 4th Qtr Invest Report
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9. |
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Discuss, consider and take appropriate action on approval of the final plat for the Highlands at Mayfield Ranch Section 6A subdivision - Pct 3. Click to View |
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Attachments |
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Final Plat - Highlands at Mayfield Ranch Section 6A
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REGULAR AGENDA |
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10. |
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Discuss and hear an update on re-negotiations to the Cooperative Agreement with the Williamson County and Cities Health District. Click to View |
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11. |
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Hear presentation from Dan Wegmiller of Specialized Public Finance, financial advisor, regarding the results of the Limited Tax Refunding Bonds Series 2015A, Rating Agency results and any other items regarding the Counties Debt and Bond activities. Click to View |
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12. |
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Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update. Click to View |
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13. |
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Discuss, consider, and take appropriate action regarding a TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program associated with CR 258 Phase 2, a Road Bond Project in Commissioner Pct. 2. Click to View |
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Attachments |
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CR 258 - TCEQ Agent Authoirzation Form
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14. |
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Discuss and take appropriate action to approve on the transfers of funds for 2006 Road Bond per recommendations of Mike Weaver, Road Bond Manager in the amount of $980,000.00 from 2006 Road Bond Non-Departmental Fund (P156) to: CR 273 (P273) $230,000.00, Gattis School Road at Winterfield Traffic Signal (P319) $250,000.00, to CR 110 at University Traffic Signal (P333) $300,000.00 and to RM 620 Improvements (P167) $200,000.00. Click to View |
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Attachments |
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Memo 10/26/2015
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15. |
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Discuss and take appropriate action on an Interlocal Agreement between Williamson County and the City of Leander relating to the rehabilitation of approximately 500 linear feet of County Road 290 with in the City Limits of Leander.
Click to View |
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Attachments |
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Interlocal with City of Leander CR 290
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16. |
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Discuss, consider and take any appropriate action regarding approval of contract with Jim Whitten Roof Consultants, LLC for consulting services related to roof repairs (211 Commerce, Round Rock, Texas), a project is funded out of 0100-0509 005300. Click to View |
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Attachments |
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Round Rock Bldg A - Roof Contract
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Round Rock Bldg A - Roof Proposal
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17. |
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Discuss and take appropriate action on a Real Estate Contract with Andrew H. Morgan, Leslie L. Morgan, Charles R. Woodard and Connie L. Woodard for ROW needed on CR 258. (PARCEL 33) Click to View |
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Attachments |
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Woodard/Morgan contract
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18. |
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Discuss, consider, and take appropriate action on permanent wastewater and water, structure, and subterranean easements, and for a temporary construction easement for the purpose of construction and rehabilitation of Dam 7. Click to View |
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Attachments |
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WMCO structure easement
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WMCO Temporary Construction Easement
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WMCO subterranean tunnel easement
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WMCO wastewater easement dam 7
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Exhibit A WMCO wastewater easement
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Exhibit A WMCO UBC TCE
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19. |
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Discuss, consider and take any appropriate action regarding renewal of contract with the Texas Workforce Commission to support operations of the Williamson County Constable's Office, Pct. 3.
Click to View |
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Attachments |
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TWC Renewal Contract
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20. |
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Discuss, consider and take appropriate action on a Temporary Employment Agreement for Criminal Investigator between Williamson County, Texas and Tim Steglich in order to assist with reviewing and identifying cases that may have been impacted by certain discrepancies in the FBI database that was published between 1999 and 2001 and by DNA mixture interpretation protocols between 1999 and 2015.
Click to View |
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Attachments |
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Temp Employment Ag
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Resume
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21. |
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Discuss, consider and take appropriate action on a line item transfer for the District Attorney's Office. Click to View |
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| Fiscal Impact |
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22. |
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Discuss, consider and take appropriate action on authorizing the County Judge to execute the Aetna Renewal for the Administrative Services Contract effective November 1, 2015 through December 31, 2016, between Aetna Life Insurance Company and the Seton Health Agreement as the Insurance Administrator for Williamson County. Click to View |
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Attachments |
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Aetna Renewal PackageAdministratives Services Contract Effective November 1, 2015 through December 31, 2016
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23. |
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Discuss, consider take appropriate action on authorizing the County Judge to execute the Purchase of Service Agreement Renewal effective November 1, 2015 through October 31, 2016, between Alliance Work Partners, Employee Assistance Service Provider for Williamson County. Click to View |
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Attachments |
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Alliance Work Partners Purchase Services Agreement Renewal
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24. |
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Discuss the use of unallocated or available funds in the 2015 Certificates of Obligation and 2013-2015 Cash Ending Reduction Programs. Click to View |
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25. |
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Take appropriate action regarding use of unallocated or available funds in the 2015 Certificates of Obligation and 2013-2015 Cash Ending Reduction Programs. Click to View |
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26. |
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Discuss and take appropriate action on a use agreement for the historic Williamson County Jail on November 15, 2015 by Brandcave. Click to View |
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Attachments |
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Use Agreement
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27. |
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Discuss, consider, and take appropriate action on the implementation of a County-wide Burn Ban not to exceed 90 days and to authorize the County Judge to lift said ban if conditions improve minimizing the risk of an uncontrolled fire. Click to View |
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28. |
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Discuss, consider, and take appropriate action on the approval and acceptance of FY15 Homeland Security Grant funds in the amount of $73,500. The project is for the purchase of a HazMat Trailer Prime Mover (heavy duty pickup with gooseneck towing capabilities of approximately 30,000 pounds) and Mobile Radio with both 800 MHz and VHF capabilities. Click to View |
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Attachments |
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Congradulatory Letter
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Responsibilities Memo
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Certifications & Assurances
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Award Prime Mover
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29. |
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Discuss, consider, and take appropriate action on the approval and acceptance of FY15 Homeland Security Grant funds in the amount of $4,635. The project is for the purchase of a Flourine Detector and Support Equipment for the Hazardous Materials Response Team. Click to View |
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Attachments |
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Congradulatory Letter
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Responsibility Memo
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Certifications & Assurances
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Award - Flourine Detector
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30. |
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Discuss, consider, and take appropriate action on the approval and acceptance of FY15 Homeland Security Grant funds in the amount of $29,695. The project is for the purchase of a Mercury Analyzer and Support Equipment, to include a Mercury Recovery Vacuum for the Hazardous Materials Response Team. Click to View |
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Attachments |
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Congradulatory Letter
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Responsibility Memo
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Certifications and Assurances
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Award - Mercury Analyzer
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31. |
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Discuss, consider, and take appropriate action on the approval and acceptance of FY15 Homeland Security Grant funds in the amount of $47,920.32. The project is for the purchase of a Personal Protective and Support Equipment for the Williamson County EMS SWAT Medic Team. Click to View |
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Attachments |
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Congradulatory Letter
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Responsibilities Memo
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Certifications & Assurances
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Award - SWAT Medic Equip
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32. |
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Discuss, consider, and take appropriate action on the approval and acceptance of FY15 Homeland Security Grant funds in the amount of $10,000. The project is for the purchase of an Annual HazMat Monitor Maintenance Service for the Hazardous Materials Response Team. Click to View |
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Attachments |
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Congradulatory Letter
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Responsibilities Memo
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Certifications & Assurances
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Award - Monitor Maintenance
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33. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IH-35 Northbound Driveway, Bid #1510-019. Click to View |
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Attachments |
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Bid Packet
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34. |
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Discuss, consider, and take appropriate action on approving extension for RFP#15IFB103, Crack Seal Services with RHB Construction, Inc through February 28, 2017. Click to View |
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Attachments |
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Contract number
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35. |
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Discuss, consider, and take appropriate action on awarding bids received for IFB# 1509-010, Asphalt Mixes, to the lowest and best bidder – Primary vendor for all items, Industrial Asphalt and Aggregate; Secondary vendor, APAC-Texas for items 05, 06, 07, 08, 11. Click to View |
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Attachments |
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Recommendation Letter
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Asphalt Mixes Bid Tab
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36. |
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Discuss, consider, and take appropriate action on authorizing extension of RFP#15RFP107, Belford Square Lease, 310 W. 7th Street, Suite 103, Georgetown, Texas 78626 to November 1, 2016 with Sylvia Sanchez. Click to View |
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Attachments |
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Belford Square Lease
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37. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the revenues for the NACo Prescription Discount Card Program: Click to View |
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38. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the expenditures for the NACo Prescription Discount Card Program: Click to View |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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39. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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40. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Sneed Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Arterial H.
m) Discuss the acquisition of real property for County Facilities.
n) Discuss the acquisition of real property for the Williamson County Expo Center.
o) Discuss the acquisition of Easement interests on CR 240.
p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
r) Discuss the acquisition of real property from the Andice Cemetery.
B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
e) Discuss real estate at 355 Texas Ave.
f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
g) Discuss the proposed sale of portion of county property by Jester Annex
h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park
i) Discuss abandoning row on CR 359
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. Click to View |
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41. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Notice of Claim - In Re Jessica Palmer
l) Floodplain Regulation Issue
m) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
n) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
o) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
p) Notice of Claim – In Re Ray Steven Rose
q) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
r) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
s) Claim for overpayment – Timothy Wright
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan |
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42. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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43. |
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Discuss and take appropriate action regarding economic developement. |
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44. |
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Discuss and take appropriate action regarding real estate. |
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45. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al, In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al, In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
k) Notice of Claim - In Re Jessica Palmer
l) Floodplain Regulation Issue
m) Carolyn Barnes v. Austin American Statesman, et al; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
n) Carolyn Barnes, et al v. Texas Attorney General, et al; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
o) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
p) Notice of Claim – In Re Ray Steven Rose
q) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and approval of payment of disputed employment taxes pending appeal
r) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
s) Claim for overpayment – Timothy Wright
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan. |
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46. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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47. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2015 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |