Commissioners Court - Regular Session

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20.

Meeting Date:	11/04/2014
Janitorial Services extension
Submitted By:	Kerstin Hancock, Purchasing
Department:	Purchasing
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss, consider and take appropriate action to authorize temporary exception to competitive bidding requirements for procurement of janitorial services pursuant to Tex. Loc. Gov’t Code § 262.024(2) (“public health or safety”) and § 262.024(3) (potential “unforeseen damage to public property”) in order to allow adequate time to complete procurement evaluation for RFP15103 for Janitorial Services and give Facilities Department additional time for contract management, including the need to address a transition period, if necessary, and approval of addendum to current contract regarding the extension through December 31 , 2014 for the same pricing, terms and conditions as the existing contract. Request for exception to bidding is proposed until end of current calendar year (December 31, 2014) with recommendation for new contract term to start January 1, 2015 through the end of FY2015 (September 30, 2015).

Background

The Evaluation Committee is currently in the process of dilligently selecting a provider for janitorial services. The Facilities Department is asking for an extension with the existing vendor to allow for sufficient time to complete the evaluation process as well as covering a possible transition period should there be a change in vendors. The extension will be through December 31, 2014 per attached memo.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Janitorial Services memo
addendum
Spotless Cleaning Janitorial Services Addendum

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	10/29/2014 03:16 PM
Form Started By: Kerstin Hancock		Started On: 10/29/2014 12:32 PM
Final Approval Date: 10/29/2014