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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 12 )
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5. |
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Discuss and consider approving a line item transfer for Animal Services Dept. (Regional Animal Shelter) Click to View |
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| Fiscal Impact |
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6. |
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Discuss and consider approving a line item transfer for Human Resources Click to View |
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| Fiscal Impact |
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7. |
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Discuss and consider approving a line item transfer for the 26th District Court Click to View |
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| Fiscal Impact |
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8. |
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Consider approving Justice of the Peace 4, October 2014 Monthly Report in compliance with Code of Criminal Procedure 103.005. Click to View |
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Attachments |
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JP4 OCT 2014 EOM REPORT
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9. |
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Consider approving the Treasurer's Report on the Williamson County Finances for September 2014.
Click to View |
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Attachments |
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Treasurers Report on the Wilco Finances Sep 2014
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10. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached). Click to View |
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Attachments |
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Asset Change Forms
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Asset Change Forms (2)
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11. |
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Discuss, consider, and take appropriate action on approving agreement between Tyco SimplexGrinnell and Williamson County for installation of fire alarm equipment for Juvenile Attention Center pursuant to TXMAS contract number TXMAS-5-84070. Click to View |
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Attachments |
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Services Contract
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Quote
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12. |
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Discuss, consider and take appropriate action on approval of final plat for the Highland Horizon Ph III subdivision - Pct 1 Click to View |
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Attachments |
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Final Plat - Highland Horizon Ph III
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REGULAR AGENDA |
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13. |
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Discuss, consider and take appropriate action on resolution acknowledging Bride Roberts retirement from the Williamson County and Cities Health District. Click to View |
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Attachments |
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Resolution for Bride Roberts
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14. |
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Discuss and consider approval of a proclamation designating December 2nd 2014 as "Tree of Angels Day" in Williamson County.
Click to View |
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Attachments |
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proclamation
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15. |
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Discuss, consider and take appropriate action on naming the month of November as Pancreatic Cancer Awareness Month. Click to View |
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Attachments |
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Fact Sheet for Pancreatic Cancer
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16. |
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Discuss, consider, and take appropriate action on a proclamation declaring November 19, 2014 as Geographic Information Systems (GIS) Day. Click to View |
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Proclamation
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17. |
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Discuss, consider, and take appropriate action on an update about Geographic Information Systems (GIS) Day 2014 in Williamson County. Click to View |
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18. |
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Hear presentation from Dan Wegmiller of Specialized Public Finance, Financial Advisor, on the results of the Limited Tax Refunding Bonds (Convertible Direct Purchase Bonds) Series 2014. Click to View |
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19. |
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Discuss and take appropriate action on holding Commissioners Court during the upcoming holiday months. Click to View |
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20. |
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Hear the November 2014 Construction Summary Report for Road Bond and Pass Through Financing projects. Click to View |
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Attachments |
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November 2014 CSR
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21. |
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To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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22. |
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Discuss, consider, and take appropriate action on transfer request for the 2014 Cash Ending reduction to transfer $9,000.00 from HR Wall & Window (26-FE (Facility Enhancements) to Jail Lintels (P414) $5,000.00 and Taylor Annex Roof (P413) $4,000.00. Click to View |
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23. |
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Discuss, consider, and take appropriate action on 2014 Cash Ending Reduction Transfer Request to move $6,000.00 from Jail Parking Lots (P13-LC) to Cedar Park Parking Lot (P11-LC). Click to View |
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24. |
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Discuss and consider authorizing the County Judge to sign a termination of Professional Services Agreement (PSA) letter for the CHA Consulting, Inc. contract for CR 110 South from US 79 to Limmer Loop project as part of the Road Bond program. Click to View |
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Attachments |
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CR110S_CHA_TerminationLetter_11182014
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25. |
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Discuss and consider authorizing the County Judge to sign a termination of Professional Services Agreement (PSA) letter for the Bowman Consulting Group, LTD. contract for Seward Junction Improvements project as part of the Road Bond program. Click to View |
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Attachments |
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SewardJunction_Bowman_TerminationLetter_11182014
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26. |
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Consider approving Change Order No. 3 in the amount of $47,865.85 for County Road 108, a Road Bond Project in Precinct Four. Click to View |
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Attachments |
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CR 108 Change Order No 3
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27. |
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Discuss, consider and take appropriate action on a Deed Without Warranty to Howard Barkley Wedemeyer for excess and abandoned right-of-way on CR 267. Click to View |
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Attachments |
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Wedemeyer Deed
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28. |
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Discuss, consider and take appropriate action regarding the approval and confirmation of conveyance to 2.4 acres of vacated right-of-way pursuant to an Interlocal agreement between Williamson County and BCMUD dated February 17, 2004, including but not limited to 4.5 acres of right-of-way from BCMUD for purposes of necessary road alignment, along Great Oaks Drive. Click to View |
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Attachments |
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WMCO to BCMUD Deed
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BCMUD to WMCO Deed
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29. |
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Discuss and take appropriate action for the purpose of conducting the local canvass of election returns for the general election for state and county officers and state constitutional amendment election held on November 4, 2014. Click to View |
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30. |
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Discuss, consider and take appropriate action regarding employment of the law firm of Allensworth & Porter, L.L.P. to represent Williamson County in relation to the legal review and revision of Williamson County’s form design and construction contracts for capital projects and road bond projects; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View |
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Attachments |
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Eng Letter A&P
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31. |
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Discuss, consider and take any appropriate action to approve and receive into the minutes software purchase and maintenance contract with vendor Mythics, Inc. through DIR TSO 2548 (State Of Texas Department Of Information Resources). Click to View |
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Attachments |
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Oracle Support
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Contract
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32. |
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Discuss, consider and take appropriate action on a Consulting Services Agreement between Rely Information Systems, LLC and Williamson County, Texas for DBA patch and upgrade assistance and general DBA support and maintenance of Williamson County's Oracle applications, and exemption of the services to be provided under the agreement from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View |
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Attachments |
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Rely DBA Agreement
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33. |
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Discuss and consider approving a contract with Family Eldercare Click to View |
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Attachments |
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Family Eldercare FY 15
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34. |
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Discuss and consider amending the action taken June 30, 1998 in regards to refunds for overpayments. Click to View |
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35. |
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Discuss, consider and take appropriate action on Emergency Medical Services integration and collaboration issues and matters in relation to the City of Georgetown's intended transition into an ALS provider role and its assumption of a portion of 9-1-1 transports in Georgetown, Texas. Click to View |
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Attachments |
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Gtown Presentation
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36. |
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Discuss, consider and take appropriate action on approving Williamson County landfill hours of operation for Christmas and New Years, 2014. Click to View |
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Attachments |
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Landfill Holiday Closure Hours
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37. |
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Discuss, consider, and take appropriate action on an Interlocal Agreement with the City of Round Rock regarding the Regional Information Sharing for Emergency Response (RISER) Project. Click to View |
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Attachments |
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ILA
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38. |
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Discuss, consider, and take appropriate action on an Interlocal Agreement with the City of Georgetown regarding the Regional Information Sharing for Emergency Response (RISER) Project. Click to View |
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Attachments |
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ILA
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39. |
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Discuss and approve new property fraud alert software vendor for the County Clerk's office as approved in budget for 2014-2015. Click to View |
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Attachments |
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Fidlar
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40. |
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Discuss, consider, and take appropriate action on an amendment to the agreement dated 3/25/2013 with Pictometry International Corporation. Click to View |
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Attachments |
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Amendment
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41. |
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Discuss, consider and take appropriate action regarding Williamson County Dispatch Microwave Spur Replacement Project, including but not limited to the approval of agreement with Motorola Solutions, Inc. and all related contract documents (Motorola Standard Terms & Conditions, Scope of Work, and Williamson County Contract Addendum) and authorize County Judge to sign same. Click to View |
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Attachments |
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Agreement
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42. |
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Discuss, consider, and take appropriate action on an amendment to the FY14/15 Budget Order. Click to View |
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Attachments |
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BOamend2
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43. |
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Discuss, consider and take appropriate action on awarding proposals received for Belford Square property at 310 W. 7th Street, Suite 102, Georgetown, TX 78626, proposal # 15RFP106 to the best proposal meeting specifications – Richard Davis Law Offices and authorize the County Judge to execute the Lease Agreement. Click to View |
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Attachments |
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Lease for Davis
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Evaluation Summary
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44. |
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Discuss, consider and take appropriate action regarding approval of Service Agreement with Mcliff Partners LTD for vending machine services for Williamson County. Click to View |
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Attachments |
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contract
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sites
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pricing
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45. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for lease of 227 Acres of Agricultural Land East of Jonah Texas (Blackland Heritage County Park) 15IFB105. Click to View |
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Attachments |
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227 Acre Bid Package
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46. |
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Discuss, consider, and take appropriate action on approving agreement between Lott Fence and Williamson County regarding the River Ranch Park Boundary Fence project. Click to View |
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Attachments |
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agreement
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47. |
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Discuss, consider and take appropriate action on approving agreement for postage machine rental for Constable Precinct 1 between FP PostBase 20 and Williamson County. Click to View |
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Attachments |
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FP agreement
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FP terms
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48. |
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Discuss, consider, and take appropriate action on approving agreement between Tyco SimplexGrinnell and Williamson County for installation of fire alarm equipment for Juvenile Attention Center pursuant to TXMAS contract number TXMAS-5-84070. Click to View |
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Attachments |
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Simplex quote
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Service Agreement
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49. |
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Discuss, consider and take appropriate action on awarding proposals received for Belford Square property at 310 W. 7th Street, Suite 103, Georgetown, TX 78626, proposal #15RFP107 to the best proposal meeting specifications –Free Me Bail Bond, Sylvia Sanchez and authorize the County Judge to execute the Lease Agreement. Click to View |
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Attachments |
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Recommendation
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Evaluation Summary
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Lease Sanchez
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50. |
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Discuss, consider and take appropriate action regarding approval of Software Service Contract with RFP Depot LLC., dba Bidsync for automated online competitive procurement for Williamson County Purchasing pursuant to DIR contract DIR-SDD-1588.
Click to View |
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Attachments |
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Bidsync Contract
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DIR contract
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51. |
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Discuss, consider, and take appropriate action on approving agreement between Stanley Convergent Security Solutions, Inc. and Williamson County for purchase, installation, and maintenance of electronic security integrated solutions system for Juvenile Justice Center.
Click to View |
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Attachments |
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Stanley Convergent Customer Installation agreement
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Services Agreement
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52. |
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Discuss, consider and take appropriate action regarding approval of standard services agreement for carpet installation from Quality Carpets & Flooring for work at the Williamson County Justice Center in the amount of $9,252.50. Click to View |
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Attachments |
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Quality Carpets Service Contract
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Quote
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53. |
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Discuss, consider and take approporiate action on approving agreements between Cellco Partnership d/b/a/ Verizon Wireless and Williamson County for wireless services and products pursuant to DIR contract DIR-SDD-1779. Click to View |
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Attachments |
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Constable 4 agreement
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Facilities agreement
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JP4 agreement
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Parks agreement
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54. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations: Click to View |
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55. |
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Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations: Click to View |
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56. |
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Discuss, consider and take appropriate action on Work Authorization No. 5 for On Call Environmental Services. |
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57. |
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Discuss, consider and take appropriate action on Work Authorization No. 8 for CR 115 Sunrise Road Drainage Easement Survey. |
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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58. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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59. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Tradesman Crossing
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
i) Discuss the acquisition of real property: Inner Loop
j) Discuss the acquisition of real estate containing underground water rights and interests.
k) Discuss the acquisition of real property for County facilities
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed abandonment of CR 267/CR 268
e) Discuss proposed exchange of property with BCMUD along Great Oaks Drive. Click to View |
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60. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
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61. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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62. |
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Discuss and take appropriate action regarding economic development. |
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63. |
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Discuss and take appropriate action on real estate. |
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64. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
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65. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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66. |
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Comments from Commissioners. |
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67. |
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Recess until 1:00 pm
Discuss, consider, and take any appropriate action on Park Bond funding. Click to View |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2014 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |