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The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items: |
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1. |
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Review and approval of minutes. |
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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4. |
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Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 6 )
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5. |
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Discuss, consider and take appropriate action regarding request of Williamson Constable, Pct. 4 for approval of Joel Fischetti to open Deputy Constable position pursuant to Tex. Loc. Gov’t Code § 86.011. Click to View |
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6. |
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Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-office transfer, auction, donation, destruction, or trade-in (complete list attached). Click to View |
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Attachments |
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Asset Change Forms
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REGULAR AGENDA |
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7. |
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Recognition of Williamson County EMS New Members successful completion of training academy. Click to View |
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8. |
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To discuss, consider and take appropriate action on the Department of Infrastructure's projects and issues update. Click to View |
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9. |
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Discuss, consider and take appropriate action on approving a variance request to Sec B3-6-1 of the 2013 WCSD for Ph 2 of the Rio Ancho subdivision - Pct 2 Click to View |
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Attachments |
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Variance Request - Rio Ancho Ph 2
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10. |
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Discuss, consider and take appropriate action on approval of preliminary plat for Ph 2 of the Rio Ancho subdivision - Pct 2 Click to View |
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Attachments |
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Prelim Plat - Rio Ancho Ph 2
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11. |
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Discuss, consider, take appropriate action on 2006 Road Bond transfer request per recommendation by Mike Weaver, Road Bond Manager to close following projects and move balances from O'Connor Blvd (P127) $71,317.00, CR 179 (P124) $43,456.00, CR 185/New Hope (P172) $371,073.00, Hero Way (P189) $498,199.00, 2nd Street UPRR Drainage (P155) $234,474.00 and Chandler Road 3A (P247) $190,648.00 to non-departmental (P156). In addition, move and close Seward Junction Improvement Study (P233) $500,000.00 to Lakeline Blvd Ext Phase 2 (P170) and $231,054.00 Bagdad Rd (CR 280-SH 29) (P272) , and 2nd Street @ Taylor (P244) $803,203.00 to CR 170 (P213). Also, move $1,000,000.00 from non departmental (P156) to SH 195 (P149). Click to View |
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Attachments |
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102514 RB Memo
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12. |
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Discuss, consider and take appropriate action on a Quitclaim Release of Easement for the CR 267/CR 268 Right of Way. Click to View |
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Attachments |
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Quitclaim
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13. |
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Discuss, consider and take appropriate action of a Transfer of Right of Way for Williams Drive to the City of Georgetown. Click to View |
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Attachments |
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Right of Way
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14. |
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Discuss, consider and take appropriate action a Contract between Williamson County, Texas and City Of Hutto, Texas (WM-City of Hutto and Hutto ISD Landfill Fund) relating to a disbursement of landfill user fees from the WM-City of Hutto and Hutto ISD Landfill Fund to be used for payment of restoration costs associated with the restoration of the Hutto Co-op’s southern cotton gin building as an open air community pavilion. Click to View |
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Attachments |
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Contract
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City of Hutto Resolution
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Letter of Request
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Exhibit A
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15. |
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Discuss, consider and take appropriate action on Consulting Services Agreement between Rely Information Systems LLC, and Williamson County. Click to View |
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Attachments |
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Rely Consulting Agreement
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16. |
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Discuss, consider and take appropriate action on affiliation agreement between Concordia University and Williamson County. Click to View |
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Attachments |
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Red Lined Version
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Affiliation Agreement with changes accepted
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Court Visitor Report Form
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17. |
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Discuss, consider, and take appropriate action on a resolution supporting End OP, L.P.. Click to View |
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Attachments |
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endop
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18. |
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Discuss, consider and take appropriate action on approving Proposals for Fire Tests and Inspections from Convergint Technologies in relation to annual required fire alarm tests and inspections of sixteen different county facilities (DIR Contract #DIR-SDD-2216) and authorize the County Judge to execute each of the proposals. Click to View |
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Attachments |
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Covergint Alarm Testing Proposals
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19. |
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Discuss, consider and take appropriate action regarding employment of the law firm of Allensworth & Porter, L.L.P. to represent Williamson County in relation to the legal review and revision of Williamson County’s form design and construction contracts; and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View |
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Attachments |
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engagement letter
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20. |
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Discuss, consider and take appropriate action to authorize temporary exception to competitive bidding requirements for procurement of janitorial services pursuant to Tex. Loc. Gov’t Code § 262.024(2) (“public health or safety”) and § 262.024(3) (potential “unforeseen damage to public property”) in order to allow adequate time to complete procurement evaluation for RFP15103 for Janitorial Services and give Facilities Department additional time for contract management, including the need to address a transition period, if necessary, and approval of addendum to current contract regarding the extension through December 31 , 2014 for the same pricing, terms and conditions as the existing contract. Request for exception to bidding is proposed until end of current calendar year (December 31, 2014) with recommendation for new contract term to start January 1, 2015 through the end of FY2015 (September 30, 2015). Click to View |
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Attachments |
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Janitorial Services memo
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addendum
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21. |
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Discuss, consider, and take appropriate action on authorizing Purchasing Agent to advertise and receive bids for IFB#15IFB101, Culverts - Corrugated Metal. Click to View |
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Attachments |
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Culverts bid package
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22. |
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Discuss, consider, and take appropriate action on approving agreement between MTech Comfort Systems USA and Williamson County for the Installation of an HVAC system at the Williamson County Taylor Annex pursuant to TX-MAS contract TX-MAS-13-O3-FACC0110 Click to View |
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Attachments |
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MTech quote and agreement
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EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)." |
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23. |
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Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
Click to View |
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24. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for right-of-way for future parkland.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Arterial H
f) Discuss the acquisition of real property: Tradesman Crossing
g) Discuss the acquisition of real property: Neenah Blvd.
h) Discuss the acquisition of real property: Landfill properties (Chandler Rd.)
i) Discuss the acquisition of real property: Inner Loop
j) Discuss the acquisition of real estate containing underground water rights and interests.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of 98 acre tract abutting Blue Springs Blvd.
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss release of easement for the CR 267/CR 268 Right of Way
e) Discuss the transfer of ROW on Williams Drive to the City of Georgetown.
Click to View |
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25. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
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26. |
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Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
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REGULAR AGENDA (continued) |
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27. |
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Discuss and take appropriate action regarding economic development. |
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28. |
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Discuss and take appropriate action on real estate. |
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29. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al, In The United States District Court for the Western District of Texas, Austin Division
e) Cause No. 13-0090-C26, Mathews v. Williamson County, In The District Court of Williamson County, Texas, 26th Judicial District.
f) Employee/personnel related matters
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
l) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division
m) Claims and potential litigation regarding Ronald Reagan Boulevard North, Phase IV- Ranger Excavating, LP/Ramming Paving Company, LLC
n) Case No. 5:14-cv-0766-XR; Wickerham v. Waterman et al., In the United States District Court for the Western District of Texas |
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30. |
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Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials. |
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31. |
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Comments from Commissioners. |
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_________________________
Dan A. Gattis, County Judge
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This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the ______ day of ________, 2014 at ________ and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting. |