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1. |
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Review and approval of minutes. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Minutes of the November 5, 2013 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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11.05.2013 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division. |
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No action was taken on this item. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county. |
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Accounts Payable/Payroll Manager Donna Baker addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the payment of bills totaling $2,505,250.04 from the computer printout, Addendum, Wire Transfer, and Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report 11-12-2013
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Quick Check Report 11-12-2013
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Wire Transfers 11-12-2013
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4. |
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Citizen comments. |
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David Wofford of Taylor and Jim Dillon of Liberty Hill addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 10 ) |
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5. |
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Discuss and consider approving line item transfer for County Jail.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for the County Jail:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider approving Justice of the Peace 4, October 2013 Monthly Report in compliance with Code of Criminal Procedure 103.005.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Justice of the Peace Precinct #4, October 2013 Monthly Report in compliance with Code of Criminal Procedure 103.005.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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OCTOBER 2013 EOM REPORT JP4
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7. |
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Acknowledge report on Emergency Services Operations Center building project P136; Ford AV Change Order 4 in the amount of $2,836.00.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To acknowledge report on Emergency Services Operations Center building project P136; Ford AV Change Order 4 in the amount of $2,836.00.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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P136 ESOC Ford AV Change Order 4
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8. |
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Consider authorizing the transfer of various types of office furniture, office equipment, computers, computer accessories and a vehicle through inter-office transfer, auction, donation, destruction, or trade-in.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the transfer of various types of office furniture, office equipment, computers, computer accessories and a vehicle through inter-office transfer, auction, donation, destruction, or trade-in.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Change Forms
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9. |
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Discuss and consider approval of preliminary plat for the Farr subdivision - Pct 3.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the preliminary plat for the Farr subdivision - Precinct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Prelim Plat - Farr Subdivision
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10. |
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Discuss and consider approval of easement agreement for the Siena Ph 1 Sec 25 subdivision - Pct 4.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the easement agreement for the Siena Phase 1 Section 25 subdivision - Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Oncor Easement Agreement
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| REGULAR AGENDA |
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11. |
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Recognition of Williamson County EMS new members successful completion of training academy and promotions.
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Director of Emergency Medical Services (EMS) Kenny Schnell and Commander of Clinical Practices Terri King addressed the Court. No action was taken on this item. |
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12. |
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Recognition of Williamson County EMS recent staff promotions.
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Director of Emergency Medical Services Kenny Schnell addressed the Court. No action was taken on this item. |
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13. |
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Discuss and consider a proclamation designating December 3, 2013 as "Tree of Angels Day" in Williamson County.
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District Attorney Victim Assistance Coordinator Gayla Schwab. No action was taken on this item. |
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Attachments: |
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Tree of Angels Invitation
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Tree of Angels Proclamation
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Tree of Angels Request Letter
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14. |
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To discuss and take appropriate action on Department of Infrastructure's projects and issues update.
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item. |
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15. |
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Review and take appropriate action on accepting a donation of roadway material from James Robert Smith for use on CR 225.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion by: Commissioner Precinct 3 Valerie Covey |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To accept a donation of roadway material from James Robert Smith for use on County Road (CR) 225.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss and take appropriate action on the hiring of Don Zachary as a Deputy Constable for Pct. #2.
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Constable Precinct #2 Rick Coffman addressed the Court. |
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Motion by: County Judge Dan A. Gattis |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To hire Don Zachary as a Deputy Constable for Precinct #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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17. |
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Discuss and take action on the continuance of the Disaster Declaration resulting from the 2013 Halloween Floods.
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Emergency Management Coordinator Jarred Thomas addressed the Court. |
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the continuation of the Disaster Declaration resulting from the 2013 Halloween Flood until the conclusion.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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18. |
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Discuss and take appropriate action regarding an education affiliation agreement with WCEMS for Texas A&M University System Health Science Center College of Medicine.
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Director of Emergency Medical Services (EMS) Kenny Schnell and First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion by: Commissioner Precinct 4 Ron Morrison |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to execute an education affiliation agreement with Williamson County Emergency Medical Services (WCEMS) for Texas A&M University System Health Science Center College of Medicine.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TAMHSC Affiliation Agreement with EMS
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19. |
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Discuss and take appropriate action on amending the County's debt management policies regarding the use of capital appreciation bonds.
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County Auditor David Flores addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To amend the County's debt management policy to prohibit the use of Capital Appreciation Bonds.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Discuss and take appropriate action on a Consulting Services Agreement between Rely Information Systems, LLC and Williamson County, Texas for DBA patch and upgrade assistance and general DBA support and maintenance of Williamson County's Oracle applications, and exemption of the services to be provided under the agreement from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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Senior Director of Technology Services Jay Schade addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Consulting Services Agreement between Rely Information Systems, LLC and Williamson County, Texas for Data Base Administrator (DBA) patch and upgrade assistance and general DBA support and maintenance of Williamson County's Oracle applications; and exemption of the services to be provided under the agreement from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rely Information Systems Consulting Services Agreement
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21. |
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Discuss and take appropriate action on a Consulting Services Agreement between Price Consulting, Inc., and Williamson County, Texas for professional engineering/consulting services, and exemption of the services to be provided under the agreement from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for professional services, as set forth under Section 262.024(a) (4) of the Texas Local Government Code.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a Consulting Services Agreement between Price Consulting, Inc. and Williamson County, Texas for professional engineering/consulting services; and exemption of the services to be provided under the agreement from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for professional services, as set forth under Section 262.024(a) (4) of the Texas Local Government Code.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Price Consulting Inc Consulting Services Agreement
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22. |
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Discuss and consider exempting Votec Corp. from the competitive bidding or proposal requirements established by Section 262.023 of the Texas Local Government Code, as the sole source provider of the VoteSafe Electronic Poll Book System and VEMACS (Votec Election Management Compliance System).
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Elections Administrator Jason Barnett addressed the Court. |
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Motion by: Commissioner Precinct 2 Cynthia Long |
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Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To exempt Votec Corporation from the competitive bidding or proposal requirements established by Section 262.023 of the Texas Local Government Code, as the sole source provider of the VoteSafe Electronic Poll Book System and VEMACS (Votec Election Management Compliance System).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Votesafe and Vemac sole source affidavits
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23. |
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Discuss and consider awarding IFB# 14IFB002011 for Fog Seal Brushy Creek/Fern Bluff MUD Cul-De-Sacs Phase II to the lowest and best bid meeting specifications, Alpha Paving Industries LLC.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To award IFB #14IFB002011 for Fog Seal Brushy Creek/Fern Bluff Municipal Utility District (MUD) Cul-De-Sacs Phase II to the lowest and best bid meeting specifications, Alpha Paving Industries, LLC.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Fog Seal Tabulation
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Fog Seal Recommendation
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Alpha Paving Industries Fog Seal Phase II Contract
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24. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge use of Park Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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26. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Sheriff's Office Donations.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for Sheriff's Office Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Use of Victim's Assistance Donations.
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Motion by: Commissioner Precinct 1 Lisa Birkman |
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Second by: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the use of Victim's Assistance Donations:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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| COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:13 A.M. ON TUESDAY, NOVEMBER 12, 2013. |
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28. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase or lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
c) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 projects.
d) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd.
e) Discuss proposed acquisition of property for proposed SH 29 project.
f) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
g) Discuss proposed acquisition and/or sale of property for Arterial H.
h) Discuss proposed acquisition of property for right-of-way for future parkland in Precinct 2.
i) Discuss proposed Gattis School road wall claim
j) Discuss possible acquisition of property with endangered species for mitigation purposes.
k) Discuss flooding issues with property located on Pond Springs Rd.
2. Property or Real Estate owned by Williamson County
a) Discuss County owned real estate adjacent to and near Inner Loop, Georgetown, Texas including Blue Springs Blvd.
b) Discuss County owned real estate adjacent to and near RM 2338 at Booty's Crossing.
c) Discuss County owned real estate on CR 258
d) Discuss the transfer of ROW to CTRMA for US 183A.
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No action was taken in Executive Session. |
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29. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
l) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
m) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
n) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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No action was taken in Executive Session. |
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| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:19 A.M. ON TUESDAY, NOVEMBER 12, 2013. |
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30. |
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Discuss and take appropriate action on real estate. |
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No action was taken on this item. |
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31. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
e) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
f) Employment related matters.
g) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
h) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
i) Mortgage Electronic Recording Systems (MERS) litigation.
j) American Arbitration Association # 70 110 Y 00385 13; Williamson County, Texas v. Faulkner USA, Inc.
k) Civil Action No. 1:12-CV-190-LY; Steven Hester v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
l) Cause No. 12-0721-C277; W. Paul Reed et al. v. Williamson County et al.; In the District Court of Williamson County, Texas; 277th District Court
m) Cause No. 13-0748-C368; Williamson County v. Parsons Environment & Infrastructure Group Inc. et al. in the 368th Judicial District Court of Williamson County, Texas
n) Cause No. 1:12-CV-011222LY; Lance Brown v. Williamson County, Williamson County Sheriff's Office, Sheriff James Wilson and Shawn Wilson in the United States District Court for the Western District of Texas, Austin Division |
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Comments from Commissioners. |
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There were no comments. |