Commissioners Court - Regular Session

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22.

Meeting Date:	11/12/2013
Exempting Votec as sole provider for support and maintenance for VoteSafe and Vemacs
Submitted By:	Kerstin Hancock, Purchasing
Department:	Purchasing
Agenda Category:	Regular Agenda Items

Information

Agenda Item

Discuss and consider exempting Votec Corp. from the competitive bidding or proposal requirements established by Section 262.023 of the Texas Local Government Code, as the sole source provider of the VoteSafe Electronic Poll Book System and VEMACS (Votec ELection Managment Compliance System).

Background

This is for maintenance and support for VEMAC and VoteSafe Systems previously purchased by the County. Votec owns the source codes of both VoteSafe and VEMAC Systems and does not license the codes for maintenance by third parties. This exemption is authorized under Section 262.024(a)(7)(A) of the Texas Local Government Code (items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies).

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Votesafe and Vemac sole source affidavits

Form Review

Inbox	Reviewed By	Date
Purchasing (Originator)	rspace	11/07/2013 08:50 AM
County Judge Exec Asst.	Wendy Coco	11/07/2013 01:32 PM
Form Started By: Kerstin Hancock		Started On: 11/06/2013 12:08 PM
Final Approval Date: 11/07/2013