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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, NOVEMBER 10, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Henry Prejean, Chief Civil Litigator
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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11.03.2009 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To note in minutes off right-of-way work:
Permission to mow intersection for safety purposes at Hwy 183/FM 3405 Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off ROW Summary
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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First Assistant County Auditor Julie Kiley addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the payment of bills totaling $6,227,147.70 from computer printout and wire transfer from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following addressed the Court:
Parks Director Jim Rodgers
Rob Hardy, Helen Hardy & Kristin Marshall of Williamson County 4H Hoofpicks Horse Project Club
George Strebel of GIS
Jody Giddens of Leander
Jim Dillon of Liberty Hill
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 -10) |
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5. |
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Consider and take appropriate action on authorizing the transfer of various vehicles from the Williamson County Fire Chiefs' Association to the Williamson County HAZMAT Department.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the transfer of various vehicles from the Williamson County Fire Chiefs' Association to the Williamson County HAZMAT Department.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Hazmat Vehicle Status Change Forms
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Fire Chiefs Meeting
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Asset Transfer Justification
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6. |
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Consider and take appropriate action on authorizing the transfer of uniforms through inter-office transfer to auction/donation/destruction. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the transfer of uniforms through inter-office transfer to auction/donation/destruction.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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7. |
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Consider and take appropriate action on appointment of William Beechinor to Deputy Constable to fill open position in Precinct 2.
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Constable Precinct 2 Dale Vannoy and William Beechinor addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the appointment of William Beechinor to Deputy Constable to fill open position in Precinct 2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider preliminary plat approval for Clearwater Ranch, Pct. #2.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the preliminary plat for Clearwater Ranch, Pct. #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Clearwater Ranch Plat
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9. |
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Discuss and consider approval for San Gabriel Ridge revised preliminary plat, Pct. #2.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve revised preliminary plat for San Gabriel Ridge, Pct. #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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San Gabriel Ridge Revised Preliminary
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10. |
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Discuss and consider replacement of yield signs on CR 394/368 with stop signs on CR 101, Pct. #4.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve replacement of yield signs on CR 394/368 with stop signs on CR 101, Pct. #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CR 101 94 368
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REGULAR AGENDA |
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11. |
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Acknowledge the receipt of certificate of achievement in Financial Reporting for Fiscal Year 2008 from the Government Finance Officers Association.
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County Auditor David Flores and First Assistant County Auditor Julie Kiley and addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To acknowledge the receipt of Certificate of Achievement in Financial Reporting for Fiscal Year 2008 from the Government Finance Officers Association.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CAFR Award
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12. |
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Acknowledge receipt of award for outstanding achievement in Popular Annual Financial Reporting for Fiscal Year 2008 from the Government Finance Officers Association.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To acknowledge receipt of award for outstanding achievement in Popular Annual Financial Reporting for Fiscal Year 2008 from the Government Finance Officers Association.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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PAFR Award
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13. |
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Discuss and take appropriate action on road bond program. |
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No action was taken. |
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14. |
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Consider authorizing the County Judge to execute a Possession and Use agreement with Russell U. Jones regarding right-of-way on US 183.
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Attorney Charlie Crossfield addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a Possession and Use Agreement with Russell U. Jones regarding right-of-way on US 183.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jones Possession and Use Agreement P12 ROW US 183
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15. |
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Consider authorizing the County Judge to execute a Possession and Use Agreement with Emogene Champion and Kirkpatrick Builders, Ltd. regarding right-of-way on US 183.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a Possession and Use Agreement with Emogene Champion and Kirkpatrick Builders, Ltd. regarding right-of-way on US 183.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Champion Possession and Use Agreement P22 ROW US 183
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16. |
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Consider a resolution determining the necessity and authorizing the condemnation of certain property interests required for the construction of US 183, and take appropriate action. (Giddens Parcel 17, Part 2)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a resolution determining the necessity and authorizing the condemnation of certain property interests required for the construction of US 183. (Giddens Parcel 17, Part 2)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Condemnation Resolution - Giddens P17 Part 2 US 183
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17. |
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Consider authorizing the County Judge to execute a real estate contract with Life Springs Christian Church for right-of-way needed on US 183. (P15)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a real estate contract with Life Springs Christian Church for right-of-way needed on US 183. (P15)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Life Springs Christian Church Real Estate Contract for US 183 P15
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18. |
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Consider authorizing the County Judge to execute a real estate contract with Steven P. Walker and Margaret R. Stummer for right-of-way needed on RM 2338. (P24)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a real estate contract with Steven P. Walker and Margaret R. Stummer for right-of-way needed on RM 2338. (P24)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Stummer RE Contract for RM 2338 (P24)
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19. |
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Consider authorizing the County Judge to execute a Possession and Use agreement with Waypoint West LLC. regarding right-of-way on RM 2338. (P33)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a Possession and Use agreement with Waypoint West LLC. regarding right-of-way on RM 2338. (P33)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Waypoint PUA for RM 2338 (P33)
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20. |
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Consider authorizing the County Judge to execute an amendment to the Kaufman contract regarding relocation of detention pond on Reagan Boulevard.
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Attorney Charlie Crossfield addressed the Court.
This item was moved to Executive Session. |
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21. |
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Discuss and take possible action regarding granting permission to the Lower Colorado River Authority (LCRA) to close Brushy Creek Road, east of Walsh Hill Trail and west of Sam Bass Road to inspect the pipelines and interceptors within the Edwards Aquifer.
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Director of Infrastructure Bob Daigh addressed the Court.
No action was taken. |
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Attachments: |
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lcra map
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lcra1
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22. |
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Discuss and take action on Victoria County Interlocal Cooperation Agreement for out of county residential services.
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Scott Matthew of Juvenile Services addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Victoria County Interlocal Cooperation Agreement for out of county residential services for juveniles.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Victoria County Juvenile Justice Center Contract
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23. |
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Discuss and take action on Parks interlocal agreement between Jarrell and Williamson County.
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Parks Director Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Parks interlocal agreement between Jarrell and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Jarrell Park Projects Interlocal Agreement
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24. |
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Consider accepting donation from the Williamson County 4H Hoofpicks Horse Project Club for the Show Barn.
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Parks Director Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a donation from the Williamson County 4H Hoofpicks Horse Project Club for the Show Barn.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Discuss and take appropriate action on approving a revised grant resolution for the Byrne Justice Assistance Grant (JAG) through the Criminal Justice Division of the Governor's Office for an Automated Fingerprinting Identification System (AFIS).
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Scott Matthew of Juvenile Services and Executive Assistant to Commissioner of Precinct 2 Kathy Grimes addressed the Court.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a revised grant resolution for the Byrne Justice Assistance Grant (JAG) through the Criminal Justice Division of the Governor's Office for an Automated Fingerprinting Identification System (AFIS).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Resolution for Byrne Justice Assistance Grant
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26. |
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Discuss and take appropriate action regarding an agreement between ESD #8, Georgetown and Williamson County.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an agreement between ESD #8, Georgetown and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 8 Agreement
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ESD 8 Georgetown Accounting
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27. |
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Discuss and take appropriate action regarding an agreement between the City of Leander and Williamson County.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an agreement between the City of Leander and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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City of Leander Agreement
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City of Leander Accounting
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28. |
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Discuss and take appropriate action regarding an agreement between ESD #3, Hutto and Williamson County.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve an agreement between ESD #3, Hutto and Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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ESD 3 Agreement
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ESD 3 Hutto Accounting
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29. |
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Discuss and take appropriate action regarding possible reorganization of county departments which are not under the direction of elected officials.
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This item was moved to Executive Session.
No action was taken. |
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Attachments: |
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ORG Chart Emergency Services
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ORG Chart Infrastructure
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ORG Chart Shared Services
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ORG Chart Parks
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ORG Chart HR
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30. |
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Consider authorizing advertising and setting date of December 1, 2009 at 2:00 P.M. in the Purchasing Department to receive proposals for Health and Welfare Benefits Broker/Consultant Services and Deferred Compensation Plan.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize advertising and set date of December 1, 2009 at 2:00 P.M. in the Purchasing Department to receive proposals for Health and Welfare Benefits Broker/Consultant Services and Deferred Compensation Plan.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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31. |
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Discuss and approve use of Homeland Security Grant Program funds to purchase an armored vehicle through the United States General Services Administration’s State and Local Law Enforcement Equipment Procurement Program (1122 program) from Lenco Armored Vehicles for $269,776.
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Purchasing Director Bob Space, Sheriff's Deputy Derrick Dutton and HAZMAT Coordinator for EMS James Herrin addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the use of Homeland Security Grant Program funds to purchase an armored vehicle through the United States General Services Administration’s State and Local Law Enforcement Equipment Procurement Program (1122 program) from Lenco Armored Vehicles for $269,776.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Military Approval Letter
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Request Letter
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:22 A.M. ON TUESDAY, NOVEMBER 10, 2009. |
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32. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code Sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person).
1. Proposed or potential purchase of lease of property by the County.
a. Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b. Discuss proposed acquisition of property for right-of-way for US 183 project from 1000 feet south of San Gabriel to 1000 feet north of SH 29.
c. Discuss proposed acquisition of property for right-of-way for SH 195 project from .805 to SH 138.
d. Discuss proposed acquisition of property for right-of-way for CR 104 project.
e. Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
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No action was taken in Executive Session. |
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33. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code Sec. 551.071 Consultation with Attorney).
1. Litigation or claims or potential litigation or claims against the County or by the County (discussion and possible action).
a. Green Haven plat issues.
b. Georgetown Housing Authority – County claim for repayment of Community Development Block Grant (CDBG) funds.
c. AT&T claim for property damage at 200 Indian Oaks, Liberty Hill.
2. Contract matters (legal aspects of current or proposed County contracts).
a. Proposed contract with Georgetown Housing Authority (discussion and possible action).
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No action was taken in Executive Session. |
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34. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code sec 551.074 Deliberation Regarding Matters Concerning Personnel) Reorganization of HR Dept.
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:15 P.M. ON TUESDAY, NOVEMBER 10, 2009. |
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35. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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36. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To decline the AT&T claim for property damage at 200 Indian Oaks, Liberty Hill.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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37. |
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Discuss and take appropriate action regarding matters concerning personnel in the matter of reorganization of the Human Resources Department.
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No action was taken. |
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38. |
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Comments from Commissioners. |
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Commissioner Birkman thanked all the Veterans present in Court. |