Commissioners Court - Regular Session

Issue viewing agenda items? Click here to switch to the old format.

Return to the Minutes Page

28.

Meeting Date:	11/03/2009
Submitted By:	Jay Schade, Information Technology
Department:	Information Technology

Information

Agenda Item

Discuss and take appropriate action on Master Software License and Professional Services Agreement, Amendment #1 between Tyler Technologies and the Texas Conference of Urban Counties.

Background

This is amending the original (March 2006) agreement between the CUC and Tyler Technologies for the Court Administration software licensing. The most basic modification deals with the license fee and rebates to the participating counties. The original agreement called for a combined license fee (among all participating counties) of $12,395,000. Once that amount was attained, any license fees paid by additional counties would be rebated to the original participating counties. There are currently 13 participating counties who have a combined licensing fee of $10,652,000.

This amendment modifies the combined licensing fee requirement to be the amount currently under contract ($10,652,000) with an incentive for those counties who have not already paid in full their licensing fees to go ahead and pay those fees by 12/31/2009. If those payments are made, the participating counties will receive a combined $800,000 in rebates. Additionally, the agreement is extended to 2014 to include discounted licensing and services fees. It also has an incentive that the participating counties will receive an additional $390,000 in rebates if new partipating counties are added totaling $2,000,000 in licensing fees by 12/31/2010.

In summary, there are currently six counties with outstanding licensing fees (these aren't past due, they are simply scheduled to be paid within their project schedules). Williamson County is already paid in full. If those six counties pay their fees in full by 12/31/09, we will receive the $800,000 in rebates. Please see the attachments for additional information.

This will require no additional funds by Williamson County or the participating counties.

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
Amendment
Resolution Approving Amendment
Order and Resolution for Amendment to the Master software License and PSA
1st Amendment to the Master Software License and PSA

Form Review

Inbox	Reviewed By	Date
County Judge Exec Asst.	Wendy Coco	11/03/2009 02:33 PM
Form Started By: Jay Schade		Started On: 10/29/2009 07:04 AM
Final Approval Date: 11/03/2009