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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:44 A.M. on TUESDAY, NOVERMBER 4, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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10.28.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna McKitrick addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $2,745,730.45 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Addendum
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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There were no citizen comments. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 7) |
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5. |
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Consider approving and entering into the official minutes of the Commissioners' Court verification of the continuing education relative to the Public Funds Investment Act and the Williamson County Investment Policy for Valerie Covey, Dan Gattis, and Deborah Hunt.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve and enter into the official minutes of the Commissioners' Court verification of the continuing education relative to the Public Funds Investment Act and the Williamson County Investment Policy for Valerie Covey, Dan Gattis, and Deborah Hunt.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Training Certificates for Covey, Gattis, Hunt
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6. |
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Consider approving the investment report for the fiscal quarter ending June 30, 2008 which was approved by the investment committee on October 6, 2008.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the investment report for the fiscal quarter ending June 30, 2008 which was approved by the investment committee on October 6, 2008.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Investment Report for quarter ending 6-30-2008
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7. |
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Recognize November 2008 as "Home Care and Hospice Month" in Williamson County, Texas.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To recognize November 2008 as "Home Care and Hospice Month" in Williamson County, Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Home Care and Hospice Month Proclamation
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REGULAR AGENDA |
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8. |
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Acknowledge the receipt of Certificate of Achievement in Financial Reporting for fiscal year 2007 from the Government Finance Officers Association.
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County Auditor David Flores addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motin: To acknowledge the receipt of Certificate of Achievement in Financial Reporting for fiscal year 2007 from the Government Finance Officers Association.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY07 CAFR Award
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9. |
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Acknowledge receipt of award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2007 from the Government Finance Officers Association.
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County Auditor David Flores addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To acknowledge receipt of award for Outstanding Achievement in Popular Annual Financial Reporting for Fiscal Year 2007 from the Government Finance Officers Association.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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FY07 PAFR Award
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10. |
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Consider recognizing Sheriff James Wilson who was selected Sheriff of the Year and will be recognized on November 5th in Atlanta by the 2008 National Crisis Intervention Team Conference Committee.
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County Sheriff James R. Wilson addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To recognize Sheriff James Wilson who was selected Sheriff of the Year and will be recognized on November 5th in Atlanta by the 2008 National Crisis Intervention Team Conference Committee.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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11. |
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Hear presentation from Texas Department of Transportation (TxDOT) Austin District Engineer Robert B. Daigh, P.E. regarding roadway updates.
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Austin District Engineer for TxDot Bob Daigh and Congressman John Carter addressed the Court. |
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Attachments: |
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SH 195 Project Summary Exhibit
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12. |
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Hear November 2008 Monthly Construction Summary Report for Road Bond and Pass Through Financing Projects.
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Richard Ridings of HNTB addressed the Court. |
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Attachments: |
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November 2008 Construction Summary Report
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13. |
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Discuss and take appropriate action on road bond program. |
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Richard Ridings of HNTB addressed the Court. |
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14. |
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Discuss and consider approving Klotz Associates, Inc. Supplemental #2 to their US 79, section 3 Pass Through Professional Service Agreement (PSA).
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Klotz Associates, Inc. Supplemental #2 to their US 79, section 3 Pass Through Professional Service Agreement (PSA).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Klotz Supplemental 2 to US 79 PSA
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15. |
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Discuss and consider approving Steger & Bizzell Engineering, Inc. Supplemental #1 to their CR 104 Improvements Professional Service Agreement (PSA) to allow for the execution of work authorization #4 for CR 104, Phase 2 PS&E.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Steger & Bizzell Engineering, Inc. Supplemental #1 to their CR 104 Improvements Professional Service Agreement (PSA) to allow for the execution of work authorization #4 for CR 104, Phase 2 PS&E.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Steger and Bizzell Supplemental 1 to CR 104 PSA
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16. |
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Discuss and consider preliminary plat approval of Lorrie subdivision, Pct. #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve preliminary plat of Lorrie subdivision, Pct. #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Lorrie Subdvision Plat
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17. |
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Discuss and consider preliminary plat approval of Windy Farms subdivision, Pct. #4.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the preliminary plat of Windy Farms subdivision, Pct. #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Windy Farms Preliminary Plat
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18. |
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Consider setting date for public hearing regarding adoption of assessment order for Clearwater Public Improvement District (PID).
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To set a date of November 18th at 10:00 A.M. for public hearing regarding adoption of assessment order for Clearwater Public Improvement District (PID).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Consider authorizing and setting date of November 25, 2008 at 1:00 P.M. in the Purchasing Department to receive proposals for support, maintenance, and consulting services for the County's Wireless Radio Backbone System.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize and set date of November 25, 2008 at 1:00 P.M. in the Purchasing Department to receive proposals for support, maintenance, and consulting services for the County's Wireless Radio Backbone System.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Consider awarding proposals received for Electronic Home Monitoring Services for Juvenile Services to best and lowest proposal meeting specification - Satellite Tracking of People, LLC.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To award Satellite Tracking of People, LLC as best and lowest proposal meeting specifications for Electronic Home Monitoring Services for Juvenile Services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Rec Letter
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Satellite Tracking of People LLC Bid
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21. |
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Consider authorizing the Purchasing Department to have GovDeals and/or Rene Bates Auctioneers hold online auctions for the sale of surplus County vehicles, heavy equipment and surplus County property on the following dates: November 26th, 2008, January 14th, 2009, March 18th, 2009, May 13th, 2009, July 15th, 2009 and September 16th, 2009. All auctions would close at 2:00 P.M. CST on these dates.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the Purchasing Department to have GovDeals and/or Rene Bates Auctioneers hold online auctions for the sale of surplus County vehicles, heavy equipment and surplus County property on the following dates: November 26th, 2008 and in 2009: January 14th, March 18th, May 13th, July 15th and September 16th. All auctions will close at 2:00 P.M. CST on these dates.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:19 A.M. ON TUESDAY, NOVEMBER 4, 2008. |
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22. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action was taken in Executive Session. |
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23. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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24. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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25. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:02 A.M. ON TUESDAY, NOVEMBER 4, 2008. |
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26. |
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Discuss and take appropriate action on real estate. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the County Judge to execute a contract for the purchase of right-of-way from Foster San Gabriel Investments Ltd. for the extension of Hwy 183.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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27. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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28. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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29. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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30. |
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Comments from Commissioners. |
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Judge Gattis reminded the Court that there will be a Special Session of Commissioners' Court on Thursday, November 13th at 8:30 A.M. to canvass votes. |