| |
|
|
|
|
|
|
|
|
1. |
|
|
Review and approval of minutes. |
| |
Motion by: Commissioner Precinct 4 Ron Morrison |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To approve the Minutes of the October 20, 2015 meeting.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
10.20.2015 CC Minutes
|
| |
| |
|
|
|
|
|
|
|
|
2. |
|
|
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
|
| |
No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
3. |
|
|
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
|
| |
Accounts Payable/Payroll Lead Nathan Zinsmeyer addressed the Court. |
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the payment of bills totaling $4,847,057.65 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and electronic benefit payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
10.27.2015 Addendum
|
| |
10.27.2015 Electronic Payments
|
| |
10.27.2015 Funding Report
|
| |
10.27.2015 Quick Check Report
|
| |
10.27.2015 Wire Transfers
|
| |
| |
|
|
|
|
|
|
|
|
4. |
|
|
Citizen comments.
|
| |
There were no comments.
|
| |
|
|
|
|
|
|
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. ( Items 5 – 14 ) |
| |
|
|
|
|
|
|
|
|
5. |
|
|
Discuss, consider, and take appropriate action on a line item transfer for Hazardous Materials.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for Hazardous Materials:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
6. |
|
|
Discuss, consider and take appropriate action on approving a line item transfer for the County Attorney's Office.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the County Attorney's Office:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
7. |
|
|
Discuss, consider, and take appropriate action on a line item transfer for the County Judge.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve a line item transfer for the County Judge:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
8. |
|
|
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, September 2015 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve Justice of the Peace Precinct #4 September 2015 Monthly Report in compliance with Code of Criminal Procedure § 103.005.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
JP4 SEPT 2015 EOM REP
|
| |
| |
|
|
|
|
|
|
|
|
9. |
|
|
Discuss, consider, and take appropriate action on ratifying PO#158769 for Kronos Software Support Services, Equipment Support Services, and Educational Services between Williamson County and ImmixTechnology, Inc. per DIR contract # DIR-TSO-2585.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To ratify Purchase Order (PO) #158769 for Kronos Software Support Services, Equipment Support Services, and Educational Services between Williamson County and ImmixTechnology, Inc. per DIR contract #DIR-TSO-2585.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
quote
|
| |
| |
|
|
|
|
|
|
|
|
10. |
|
|
Discuss, consider, and take appropriate action on authorizing the disposal of various county assets through auction, including (24) Computers, (27) Monitors, (23) Keyboards, (22) Mouse (10) Printers, (2) Garrett Wands, (1) Laminate, (1) Battery Backup, (2) Garrett Wand (1) Garrett Scanner, (2) Video Camera, (1) Copier, (364) Tactical Pants, (198) Tactical Shirts, (32) Office Ball Caps, (47) Officers Class A Pants, (19) Officers Class A Shirts, (21) Officer Windbreakers, (38) Officer Class B Shirts, (9) Clerk Shirts, (15) Medic Shirts, (9) Glove Pouch Holders, (4) Handcuff Case (3) Flashlight Holders, (5) Rescue Hook Holders, (3) Mag Pouch, (1) Book Case, (2) Phones, (10) Filing Trays, (1) 4 Drawer File Cabinet, (1) Keyboard Tray, (3) Rolling Chairs, (2) Wall Boards, (1) Phone Stand,(5) Hanging Boards, (2) Picture Frames, (1) Mirror, (55) Green Hanging Folders, (1) 5 Drawer File Cabinet, (1) 2 Drawer File Cabinet, (1) Miscellaneous Cables, Wrist Rest, Bubble-jet Toner, (Complete List Attached) pursuant to Tex. Local Gov't Code §263.152.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the disposal of various county assets through auction, including (24) Computers, (27) Monitors, (23) Keyboards, (22) Mouse (10) Printers, (2) Garrett Wands, (1) Laminate, (1) Battery Backup, (2) Garrett Wand (1) Garrett Scanner, (2) Video Camera, (1) Copier, (364) Tactical Pants, (198) Tactical Shirts, (32) Office Ball Caps, (47) Officer Class A Pants, (19) Officer Class A Shirts, (21) Officer Windbreakers, (38) Officer Class B Shirts, (9) Clerk Shirts, (15) Medic Shirts, (9) Glove Pouch Holders, (4) Handcuff Case (3) Flashlight Holders, (5) Rescue Hook Holders, (3) Mag Pouch, (1) Book Case, (2) Phones, (10) Filing Trays, (1) 4 Drawer File Cabinet, (1) Keyboard Tray, (3) Rolling Chairs, (2) Wall Boards, (1) Phone Stand,(5) Hanging Boards, (2) Picture Frames, (1) Mirror, (55) Green Hanging Folders, (1) 5 Drawer File Cabinet, (1) 2 Drawer File Cabinet, (1) Miscellaneous Cables, Wrist Rest, Bubble-jet Toner (complete list attached); pursuant to Texas Local Government Code §263.152.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Asset Sale
|
| |
| |
|
|
|
|
|
|
|
|
11. |
|
|
Discuss, consider and take appropriate action on authorizing the disposal of various county assets through inter-departmental transfer, including (1) 37mm Gas Gun, (5) 37BR Bean Bag Cartridges, (complete list attached) pursuant to Tex. Local Gov't Code §263.152.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the disposal of various county assets through inter-departmental transfer, including (1) 37mm Gas Gun, (5) 37BR Bean Bag Cartridges (complete list attached); pursuant to Texas Local Government Code § 263.152.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Asset Transfer
|
| |
| |
|
|
|
|
|
|
|
|
12. |
|
|
Discuss, consider and take appropriate action on the authorizing of the disposal of (1) 2015 Chevrolet Tahoe through Insurance Sale, (list attached) pursuant to Tex. Local Gov't Code §263.152.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To authorize the disposal of (1) 2015 Chevrolet Tahoe through Insurance Sale (complete list attached); pursuant to Texas Local Government Code § 263.152.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Vehicle Insurance Sale
|
| |
| |
|
|
|
|
|
|
|
|
13. |
|
|
Receive and acknowledge Work Authorization No. 3 under Williamson County Contract for Engineering Services between PaveTex Engineering and Testing Inc. and Williamson County dated February 10, 2015 for On Call Geotechnical and Lab Testing Services for Williamson County Road and Bridge.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To received and acknowledge Work Authorization No. 3 under Williamson County Contract for Engineering Services between PaveTex Engineering and Testing Inc. and Williamson County dated February 10, 2015 for On Call Geotechnical and Lab Testing Services for Williamson County Road and Bridge.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Work Authorization 3 - PaveTex - On Call Geotech and Lab Testing Services
|
| |
| |
|
|
|
|
|
|
|
|
14. |
|
|
Discuss, consider and take appropriate action on approval of the preliminary plat for the Woodland Acres subdivision - Pct 4.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To approve preliminary plat for the Woodland Acres subdivision - Precinct #4.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Prelim Plat - Woodland Acres
|
| |
| |
|
|
|
|
|
|
|
REGULAR AGENDA
|
| |
|
|
|
|
|
|
|
|
15. |
|
|
Discuss, consider, and take appropriate action on the implementation of a County Burn Ban for a maximum of 90 days, and to authorize the County Judge to lift the ban if conditions improve.
|
| |
Emergency Medical Services (EMS) Hazardous Materials (HAZMAT) Manager Marty Herrin and Emergency Management Coordinator Jarred Thomas addressed the Court.
|
| |
Motion by: County Judge Dan A. Gattis |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the County Judge to lift the Burn Ban.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Burn Ban Order
|
| |
| |
|
|
|
|
|
|
|
|
16. |
|
|
Discuss and take appropriate action regarding dates for Commissioners Court for the months of November, December and January.
|
| |
Rebecca Clemons, Executive Assistant to the County Judge, addressed the Court. |
| |
Motion by: Commissioner Precinct 2 Cynthia Long |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To cancel Commissioners' Court on Tuesday, November 24, December 22, and December 29, 2015
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
17. |
|
|
Discuss, consider and take appropriate action on the Department of Infrastructure projects and issues update.
|
| |
Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
18. |
|
|
Discuss, consider, and take appropriate action regarding an Antiquities Permit Application to the Texas Historical Commission required as part of Due Diligence Investigations on Seward Junction Southeast, a Road Bond Project in Commissioner Pct. 2.
|
| |
Senior Director of Infrastructure Bob Daigh addressed the Court. |
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve an Antiquities Permit Application to the Texas Historical Commission required as part of Due Diligence Investigations on Seward Junction Southeast, a Road Bond Project in Precinct #2.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Seward Junction Southeast Antiquities Permit Application
|
| |
| |
|
|
|
|
|
|
|
|
19. |
|
|
Discuss, consider and take appropriate action regarding a Supplemental Utility Agreement in the amount of $180,280.94 for RM 620 Safety Improvements, a Road Bond Project in Commissioner Pct. 1.
|
| |
Senior Director of Infrastructure Bob Daigh addressed the Court. |
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Supplemental Utility Agreement in the amount of $180,280.94 for Ranch-to-Market (RM) 620 Safety Improvements, a Road Bond Project in Precinct #1.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Atmos Energy Supplemental Agreement 1 for RM 620
|
| |
| |
|
|
|
|
|
|
|
|
20. |
|
|
Discuss and take appropriate action on a Real Estate Contract with Ralph and Lisa Ferguson for ROW needed on CR 110S. (PARCEL 17S)
|
| |
Senior Director of Infrastructure Bob Daigh addressed the Court. |
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Real Estate Contract with Ralph and Lisa Ferguson for Right-of-Way (ROW) needed on County Road (CR) 110. (PARCEL 17S)
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Ferguson Real Estate Contract for CR 110 South ROW
|
| |
| |
|
|
|
|
|
|
|
|
21. |
|
|
Discuss and take appropriate action on a Real Estate Contract with the Estate of Clarence N. Jones, Jr. for future ROW needed on SH 29.
|
| |
Senior Director of Infrastructure Bob Daigh addressed the Court. |
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Real Estate Contract with the Estate of Clarence N. Jones, Jr. for future Right-of-Way (ROW) needed on State Highway (SH) 29.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Jones Real Estate Contract for SH 29 ROW
|
| |
| |
|
|
|
|
|
|
|
|
22. |
|
|
Discuss and take appropriate action to accept and approve Local Initiative Program contract amendment 582-14-40118, a clean air program grant through Texas Commission on Environmental Quality (TCEQ).
|
| |
Director of Environmental Programs for Parks Department Gary Boyd addressed the Court. |
| |
Motion by: Commissioner Precinct 4 Ron Morrison |
| |
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To accept and approve Local Initiative Program Contract Amendment 582-14-40118, a clean air program grant through Texas Commission on Environmental Quality (TCEQ).
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
TCEQ Contract Amendment 1
|
| |
| |
|
|
|
|
|
|
|
|
23. |
|
|
Discuss, consider and take any appropriate action regarding approval and receipt of Agreement regarding off-duty contracting of County Sheriff Deputies with the City of Round Rock.
|
| |
This item was pulled from the Agenda. |
| |
Attachments: |
| |
CityofRoundRock1015
|
| |
| |
|
|
|
|
|
|
|
|
24. |
|
|
Discuss, consider, and take appropriate action on authorizing the County Judge to execute the First Amendment to the Masters Services Agreement No. MSA - 866349 effective November 1, 2014, between Aetna the current Third Party Administrator for Williamson County Self-Insured Medical, Dental and Vision Claims Administration.
|
| |
Director of Benefits Administration Shelley Loughrey addressed the Court. |
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To authorize the County Judge to execute the First Amendment to the Masters Services Agreement No. MSA - 866349, effective November 1, 2014, between Aetna the current Third Party Administrator for Williamson County Self-Insured Medical, Dental, and Vision Claims Administration.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Aetna First Amendment to Master Services Agreement
|
| |
| |
|
|
|
|
|
|
|
|
25. |
|
|
Discuss, consider and take appropriate action on approving the FY 2016 Williamson County Resolution for the Indigent Defense Grant Program.
|
| |
First Assistant County Auditor Julie Kiley addressed the Court. |
| |
Motion by: Commissioner Precinct 2 Cynthia Long |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Fiscal Year 2016 Williamson County Resolution for the Indigent Defense Grant Program.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Indigent Defense Grant Resolution
|
| |
| |
|
|
|
|
|
|
|
|
26. |
|
|
Discuss, consider, and take appropriate action on extending annual policy for Third Party Liability, Corrective Action and Clean-up Costs for the Storage Tank Pollution with Commerce And Industry Insurance Company for Fleet Services.
|
| |
Motion by: Commissioner Precinct 2 Cynthia Long |
| |
Second by: Commissioner Precinct 4 Ron Morrison
Motion: To extend annual policy for Third Party Liability, Corrective Action and Clean-up Costs for the Storage Tank Pollution with Commerce And Industry Insurance Company for Fleet Services beginning December 18, 2015.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Attachment 1
|
| |
policy
|
| |
| |
|
|
|
|
|
|
|
|
27. |
|
|
Discuss, consider, and take appropriate action on extending policy for Hazmat insurance coverage with Extraco Insurance for Williamson County Hazardous Materials.
|
| |
General Counsel Hal Hawes and Emergency Medical Services (EMS) Hazardous Materials (HAZMAT) Manager Marty Herrin addressed the Court.
|
| |
Motion by: Commissioner Precinct 2 Cynthia Long |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To extend policy for Hazmat insurance coverage with Extraco Insurance for Williamson County Hazardous Materials beginning October 31, 2015.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Wilco Hazmat Insurance Proposal
|
| |
cyber
|
| |
Wilco Hazmat Insurance Information
|
| |
| |
|
|
|
|
|
|
|
|
28. |
|
|
Discuss, consider, and take any appropriate action regarding Services Contract with Mazi Mokri d/b/a No Limit Services, for Millwork on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Services Contract with Mazi Mokri d/b/a No Limit Services, for Millwork on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Mazi Mokri No Limit Services Cabinet Contract
|
| |
Lab Remodel - Cabinet Quote
|
| |
| |
|
|
|
|
|
|
|
|
29. |
|
|
Discuss, consider, and take any appropriate action regarding Services Contract with All Purpose Heating & Air for HVAC work on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Services Contract with All Purpose Heating & Air for HVAC work on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
All Purpose Heating and Air Contract for Crime Lab Remodel
|
| |
Lab Remodel - HVAC Quote
|
| |
| |
|
|
|
|
|
|
|
|
30. |
|
|
Discuss, consider, and take any appropriate action regarding Services Contract with Tyco SimplexGrinnell for Fire Alarm work on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve Services Contract with Tyco SimplexGrinnell for Fire Alarm work on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Tyco Simplex Grinnell Fire Alarm Contract for Crime Lab Remodel
|
| |
Lab Remodel - Fire Alarm Quote
|
| |
| |
|
|
|
|
|
|
|
|
31. |
|
|
Discuss, consider, and take any appropriate action regarding Services Contract with Mike Bratcher d/b/a Bratcher Painting, for the paint and drywall finish work on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Services Contract with Mike Bratcher d/b/a Bratcher Painting, for the paint and drywall finish work on the Sheriff’s Office Crime Lab Remodel, a project funded in 0100-0509-004509.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Bratcher Paint Contract for Crime Lab Remodel
|
| |
Lab Remodel - Paint Quote
|
| |
| |
|
|
|
|
|
|
|
|
32. |
|
|
Discuss, consider, and take appropriate action on awarding proposal received for RFP#1508-009, Specific & Aggregate Stop Loss Insurance to the only proposer Aetna Life Insurance Company.
|
| |
Director of Benefits Administration Shelley Loughrey addressed the Court. |
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To award proposal received for Request for Proposal (RFP) #1508-009, Specific & Aggregate Stop Loss Insurance to the only proposer Aetna Life Insurance Company.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
recomm letter
|
| |
policy
|
| |
evaluation sheet
|
| |
| |
|
|
|
|
|
|
|
|
33. |
|
|
Discuss, consider, and take appropriate action on exempting Tyler Technologies from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of Software maintenance and support for Tyler Technologies Odyssey Judicial and Jail software.
|
| |
General Counsel Hal Hawes and Senior Director of Technology Services Jay Schade addressed the Court. |
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To exempt Tyler Technologies from the competitive bidding or proposal requirements established by Section 262.024 (a) (7) of the Texas Local Government Code, as the sole source provider of Software maintenance and support for Tyler Technologies Odyssey Judicial and Jail software.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
sole source documents and quote
|
| |
| |
|
|
|
|
|
|
|
|
34. |
|
|
Discuss, consider and take appropriate action on authorizing the extension of Hygiene Products for Williamson County Jail, Bid #14IFB00202 for same pricing, terms and conditions as existing contract for the term through June 30, 2016.
|
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To authorize the extension of Hygiene Products for Williamson County Jail, Bid #14IFB00202 with Phoenix Trading, Inc. d/b/a/ Amercare Products, Inc. and Charm Tex for a one-year term beginning July 1, 2016 and ending June 30, 2016; for same pricing, terms, and conditions as existing contract .
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Amercare Bid Extension for Hygiene Products for the Jail
|
| |
Charm-Tex Bid Extension for Hygiene Products for the Jail
|
| |
| |
|
|
|
|
|
|
|
|
35. |
|
|
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements.
|
| |
First Assistant County Auditor Julie Kiley addressed the Court. |
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the County Attorney's Office to pay state legislative supplements:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
36. |
|
|
Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney. This expenditure is paid by State Legislative Supplement dollars.
|
| |
First Assistant County Auditor Julie Kiley addressed the Court. |
| |
Motion by: Commissioner Precinct 3 Valerie Covey |
| |
Second by: Commissioner Precinct 1 Lisa Birkman
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge expenditures for the County Attorney; paid by State Legislative Supplement dollars:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
37. |
|
|
Discuss, consider and take appropriate action on the amended FY15/16 Budget Order.
|
| |
Motion by: Commissioner Precinct 1 Lisa Birkman |
| |
Second by: County Judge Dan A. Gattis
Motion: To approve the amended Fiscal Year (FY) 2015 - 2016 Budget Order.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 1 Lisa Birkman
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
2015-2016 Budget Order Amended 10.27.2015
|
| |
| |
|
|
|
|
|
|
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:17 A.M. ON TUESDAY, OCTOBER 27, 2015.
|
| |
|
|
|
|
|
|
|
|
38. |
|
|
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Discuss Pearson Road District.
c) Discuss North Woods Road District.
d) Discuss Kaufman Loop.
|
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
39. |
|
|
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
1. Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss proposed acquisition of property for right-of-way for SH 195
b) Discuss proposed acquisition of property for proposed SH 29 project.
c) Discuss proposed acquisition of property for SW 183 and SH 29 Loop.
d) Discuss possible acquisition of property with endangered species for mitigation purposes.
e) Discuss the acquisition of real property: Sneed Loop
f) Discuss the acquisition of real property: Neenah Blvd.
g) Discuss the acquisition of real property: CR 119
h) Discuss the acquisition of real property: Tradesman Park.
i) Discuss the acquisition of real property for proposed CR 110 project. (All sections)
j) Discuss the acquisition of real property: CR 258
k) Discuss the acquisition of real property: Kruger property exchange (3901 CR 130 Hutto, TX)
l) Discuss the acquisition of real property: Arterial H.
m) Discuss the acquisition of real property for County Facilities.
n) Discuss the acquisition of real property for the Williamson County Expo Center.
o) Discuss the acquisition of Easement interests on CR 240.
p) Discuss the acquisition of Easement interests for the Brushy Creek Trail Project.
q) Discuss the acquisition of real property from Taylor ISD and WILCO Park Foundation for the East Wilco Park Access Road.
r) Discuss the acquisition of real property from the Andice Cemetery.
B. Property or Real Estate owned by Williamson County
1). Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss proposed sale of real estate on Inner Loop
c) Discuss proposed trade of real estate adjacent to Chandler Rd. and CR 130
d) Discuss proposed exchange of property with Mr. Kruger
e) Discuss real estate at 355 Texas Ave.
f) Discuss the proposed sale of portion of county property on Inner Loop opposite Maintenance Building.
g) Discuss the proposed sale of portion of county property by Jester Annex
h) Discuss the proposed sale of excess right-of-way on Hwy 79 abutting 79 Business Park
i) Discuss abandoning row on CR 359
|
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
40. |
|
|
Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al., In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
k) Notice of Claim - In Re Jessica Palmer
l) Floodplain Regulation Issue
m) Carolyn Barnes v. Austin American Statesman, et al.; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
n) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
o) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
p) Notice of Claim – In Re Ray Steven Rose
q) Appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011 -2013; and Payment of Disputed Employment Taxes Pending Appeal
r) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
s) Claim for overpayment – Timothy Wright
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan. |
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
41. |
|
|
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters). |
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
| COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:35 P.M. ON TUESDAY, OCTOBER 27, 2015. |
| |
|
|
|
|
|
|
|
|
42. |
|
|
Discuss and take appropriate action regarding economic development matters. |
| |
No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
43. |
|
|
Discuss and take appropriate action regarding real estate. |
| |
No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
44. |
|
|
Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Civil Action No.1:13- CV- 505, Robert Lloyd v. Lisa Birkman, et al., In The United States District Court for the Western District of Texas, Austin Division
d) Employee/personnel related matters
e) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
f) Civil Action No. 1:11-cv-907, Sarah Doe et al. v. Jerald Neveleff et al., In the United States District Court for the Western District of Texas Austin Division
g) Cause No. 15-0064-C277, Gordon v. Dollahite et al., In The District Court of Williamson County, Texas, 277th District
h) County Road 241 utility and Right-of-Way Issues and matters;
i) Cause No. D-1-GN-15-000875, Houston v. Bank of America et al., In The District Court of Travis County, Texas, 345th Judicial District
j) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al.; In the USDC-WD-Austin Division
k) Notice of Claim - In Re Jessica Palmer
l) Floodplain Regulation Issue
m) Carolyn Barnes v. Austin American Statesman, et al.; Cause # D-1-GN-15-002626, in the 353rd Judicial District Court of Travis County, Texas
n) Carolyn Barnes, et al. v. Texas Attorney General, et al.; Cause # D-1-GN-15-000877, in the 419th Judicial District Court of Travis County
o) Civil Action No. 1:15-cv-00679-RP, OCA-Great Houston and Mallika Das v. State of Texas, Et Al., In the United States District Court for the Western District
p) Notice of Claim – In Re Ray Steven Rose
q) Discuss, consider and take appropriate action regarding possible appeal of IRS Proposed Worker Classification Changes and Proposed Tax Adjustments 2011-2013; and approval of payment of disputed employment taxes pending appeal
r) Utility damage claim that occurred on or about 02/19/2014 on CR 488 (Claim # TXPR141360)
s) Claim for overpayment – Timothy Wright
t) Medical subrogation lien settlement offer related to covered person in County’s health benefits plan.
After reconvening from Executive Session, the Court took action on this item. [See 44(t) above.]
Motion by: Commissioner Precinct 1 Lisa Birkman
Second by: Commissioner Precinct 2 Cynthia Long
Motion: To approve the medical subrogation settlement offer in the amount of $9,000.00 from the covered person's liability claim and the remainder balance to be paid from the settlement of all Under Insured Motorist (UIM) claims, for a total amount of $29,024.64; and to authorize the County Judge to execute settlement documents, if any, approved as to form by the County Attorney's office.
Aye: County Judge Dan A. Gattis
Commissioner Precinct 1 Lisa Birkman
Commissioner Precinct 2 Cynthia Long
Commissioner Precinct 3 Valerie Covey
Commissioner Precinct 4 Ron Morrison
|
| |
|
|
|
|
|
|
|
|
45. |
|
|
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
|
| |
No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
46. |
|
|
Comments from Commissioners. |
| |
Commissioner Covey introduced Elzem Lau from East View High School and Kaylie Jensen from Georgetown High School who shadowed the Commissioner and Judge Gattis introduced Amber Compton from East View High School who shadowed the County Judge for the day as part of Georgetown Optimist Club Youth Appreciation Day.
|
| |
|
|
|
|
|
|
|
|
47. |
|
|
1:30 PM Discuss the use of unallocated or available funds in the 2015 Certificates of Obligation and 2013-2015 Cash Ending Reduction Programs.
|
| |
Budget Officer Ashlie Koenig, Assistant Financial Director Pam Navarrette, Director of Emergency Medical Services (EMS) Kenny Schnell, Senior Director of Technology Services Jay Schade, General Manager for Williamson County Expo Center Clint Chitsey, Senior Director of Parks and Recreation Randy Bell, Senior Director of Infrastructure Bob Daigh, Senior Director of Emergency Services John Sneed, and Manager of Wireless Communications Catherine Roberts addressed the Court. No action was taken on this item. |
| |
|
|
|
|
|
|
|
|
48. |
|
|
1:30 PM Take appropriate action regarding use of unallocated or available funds in the 2015 Certificates of Obligation and 2013-2015 Cash Ending Reduction Programs.
|
| |
No action was taken on this item. |