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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:39 A.M. on TUESDAY, OCTOBER 4, 2011, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Others Present: |
Hal Hawes, Legal Advisor to Commissioner's Court
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Black Wehling, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Minutes of the September 27, 2011 meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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09.27.2011 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
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No one addressed the Court. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, Wire Transfers and Electronic Payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna Baker addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the payment of bills totaling $2,418,574.69 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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10.04.2011 Funding Report
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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No one addressed the Court. |
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CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 5 – 11 )
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5. |
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Discuss and consider approving line item transfers for the Human Resources Department.
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Following the passing of the motion to reconsider Item #5, the item was pulled from the agenda. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfers for the Human Resources Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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To discuss and take appropriate action on a line item transfer for Road and Bridge.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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To discuss and take appropriate action on the approval of a line item transfer for Road and Bridge.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a line item transfer for Road and Bridge:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider authorizing the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To authorize the transfer of various equipment items through inter-office transfer, auction, donation, destruction, or trade-in.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfer Forms
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9. |
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Discuss and consider approval of Amended Plat of San Gabriel River Ranch, Lots 145 to 150.
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Amended Plat of San Gabriel River Ranch, Lots 145 to 150, with the stipulation that the plat include a note stating that the driveway through Lot 150A will be vacated.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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San Gabriel River Ranch
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10. |
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Discuss and consider approval of Amended Plat of Beltorre Subdivision lots 5 to 11 and 26 to 35.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve the Amended Plat of Beltorre Subdivision, Lots 5 to 11 and 26 to 35.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Beltorre Resubdivision
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11. |
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Consider and take appropriate action on Determination Letter for Carolville, LTD., to enroll a tract at 701 North Vista Ridge Boulevard, Cedar Park, TX 78757 (WCAD reference ID # R502512) in the Williamson County Regional Habitat Conservation Plan (RHCP). Authorize county judge or court's designee to sign Participation Agreement.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve a Determination Letter for Carolville, LTD., to enroll a tract at 701 North Vista Ridge Boulevard, Cedar Park, TX 78757 (WCAD reference ID # R502512) in the Williamson County Regional Habitat Conservation Plan (RHCP), and to authorize the County Judge or Court's designee to sign the Participation Agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Carolville LTD Cedar Park
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REGULAR AGENDA |
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12. |
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Report on Emergency Services Operations Center building project.
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Director of Facilities Gary Wilson and Senior Director of Infrastructure Bob Daigh addressed the Court.
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Attachments: |
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Parsons Add Service 5 Above Ground Storage Tank
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Parsons Add Service 6 Geotech Services
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13. |
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Discuss and take appropriate action on road bond program. |
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Senior Director of Infrastructure Bob Daigh addressed the Court. No action was taken.
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14. |
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Discuss and consider approving Cox/McLain Environmental Consulting, Inc. Professional Service Agreement (PSA) for archeological/historical activities and other environmental document preparation as requested by the County.
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Senior Director of Infrastructure Bob Daigh addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve Cox/McLain Environmental Consulting, Incorporated Professional Service Agreement (PSA) for archaeological/historical activities and other environmental document preparation as requested by the County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Cox McLain Environmental Consulting PSA
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15. |
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Consider approving Change Order No. 9 in the amount of -$14,350.00 for US 79 Section 3, a Pass Through Financing Project in Precinct Four.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 9 in the amount of -$14,350.00 for U.S. Highway 79, Section 3, a Pass-Through Financing Project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 9 for US 79 Section 3
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16. |
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Consider approving Change Order No. 20 in the amount of $66,737.89 for US 79 Section 5A, a Pass Through Financing Project in Precinct Four.
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Senior Director of Infrastructure Bob Daigh addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 20 in the amount of $66,737.89 for U.S. Highway 79, Section 5A, a Pass-Through Financing Project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 20 for US 79 Section 5A
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17. |
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Consider approving Change Order No. 16 in the amount of -$189,794.40 for US 79 Section 5B, a Pass Through Financing Project in Precinct Four.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve Change Order No. 16 in the amount of -$189,794.40 for U.S. Highway 79, Section 5B, a Pass-Through Financing Project in Precinct #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Change Order 16 for US 79 Section 5B
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18. |
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To discuss and take appropriate action on an Inter-local Agreement between Williamson County Road & Bridge and the Army Corp. of Engineers.
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Senior Director of Infrastructure Bob Daigh addressed the Court.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey
Motion: To approve action on an Inter-local Agreement between Williamson County Road & Bridge and the Army Corps of Engineers.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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URS and Army Corps of Engineers Interlocal Agreement
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19. |
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Discuss and take appropriate action on providing comments to the Texas Department of Transportation regarding the review and streamlining of Commission rules on the environmental review process.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To approve continuing engagement by Commissioners Covey and Long with the Texas Department of Transportation (TxDOT) regarding the review and streamlining of Commission rules on the environmental review process, their providing written comments to TxDOT and their reporting back to the Court.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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20. |
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Discuss and consider resolution regarding "goods in transit" as requested by the Williamson County Tax Assessor/Collector.
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Tax Assessor and Collector Deborah Hunt and First Assistant County Auditor Julie Kiley addressed the Court. No action was taken.
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Attachments: |
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goods in transit
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21. |
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Discuss and take action in reappointing Laura Wiess to a three term as a Citizen's Member to the Williamson County Audit Committee.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman
Motion: To reappoint Laura Wiess to a three year term as a Citizen's Member of the Williamson County Audit Committee.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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22. |
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Discuss and take appropriate action regarding Resolution nominating WCAD Board members.
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Tax Assessor / Collector Deborah Hunt addressed the Court. No action was taken.
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Attachments: |
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WCAD Nominations Letter
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23. |
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Consider setting a date for a public hearing to change the street name Lone Oaks Trail to Lone Oak Trail in The Great Oaks Subdivision. (Pct 3)
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Theresa Baker of GIS / 911 Addressing addressed the Court. |
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Motion: To set the date of October 18, 2011 at 10:30 a.m. for a public hearing to change the street name 'Lone Oaks Trail' to 'Lone Oak Trail' in the Great Oaks Subdivision (Precinct #3).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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24. |
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Discuss the Courthouse Centennial Celebration to take place on Saturday, November 5, in the historic courthouse.
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Mickie Ross, Director of the Williamson County Museum and Public Information Officer Connie Watson addressed the Court. No action was taken. |
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25. |
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Discuss and consider approving first amendment to the professional services agreement for architectural services with Keith Hickman, d/b/a KA Hickman Architects and Interior Designers, for the Tax office remodel project.
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This item was pulled from the agenda. |
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Attachments: |
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Amendment to KA Hickman Architects PSA for Tax Office Remodel
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26. |
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Consider awarding bids received for 12WCA021 Medical Supplies For Williamson County EMS to the lowest and best bid meeting specifications.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To award bids received for 12WCA021 Medical Supplies For Williamson County Emergency Medical Services (EMS)to the lowest and best bids meeting specifications (list attached).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Tab and Bid Summary
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27. |
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Discuss and take appropriate action on a Williamson County Professional Services Agreement For Medical Direction Of Emergency Medical Services between Williamson County and Scott & White Clinic.
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Emergency Medical Services (EMS) Operations Manager Ken Schnell and Budget Office Ashlie Blaylock addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To approve the Williamson County Professional Services Agreement For Medical Direction Of Emergency Medical Services between Williamson County and Scott & White Clinic.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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EMS Medical Director PSA
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28. |
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Consider declaring an emergency and approving a budget amendment to acknowledge additional expenditures for the Information Technology Department.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and approve a budget amendment to acknowledge additional expenditures for the Information Technology Department:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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29. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for FY2012 from the State of Texas Judicial Apportionment Supplements:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for FY 2012 from the State of Texas Judicial Apportionment Supplements:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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30. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for FY2012 from the State of Texas Judicial Apportionment Supplements:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long
Motion: To declare an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for FY 2012 from the State of Texas Judicial Apportionment Supplements:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:47 A.M. ON TUESDAY, OCTOBER 4, 2011.
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31. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for RM 2338 Phase II.
b) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 South of Bell County Line to IH 35.
c) Discuss proposed acquisition of property for right-of-way for US 183 Extension from 1,000 feet South of San Gabriel to 1,000 feet North of SH 29.
d) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
e) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase II project from FM 3405 to Reagan Blvd.
f) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
g) Discuss proposed acquisition of property for proposed SH 29 project.
h) Discuss proposed acquisition of property for right-of-way on Chandler IIIA.
i) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
j) Discuss proposed acquisition of drainage easements along CR 138.
k) Discuss proposed acquisition of property for right-of-way along CR 170.
l) Discuss proposed acquisition and/or sale of property for Arterial H.
m) Discuss potential sale of real property on Williams Drive. |
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No action was taken in Executive Session. |
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32. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Attorney Grievance filed with the Office of Chief Disciplinary Counsel of the State Bar of Texas against Jana L. Duty-Hunsicker- Grievance File No. A0021113619;
d) Civil Action No. 1:10-CV-00693-LY; Robert James Henry v. City of Taylor et al.; In the United States District Court for the Western District of Texas;
e) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
f) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
g) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
h) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
i) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
j) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
k) Employment related matters.
l) Other confidential attorney-client matters, including contracts. |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:50 A.M. ON TUESDAY, OCTOBER 4, 2011.
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33. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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34. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims;
c) Attorney Grievance filed with the Office of Chief Disciplinary Counsel of the State Bar of Texas against Jana L. Duty-Hunsicker- Grievance File No. A0021113619;
d) Civil Action No. 1:10-CV-00693-LY; Robert James Henry v. City of Taylor et al.; In the United States District Court for the Western District of Texas;
e) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
f) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
g) Civil Action No. 1:10-CV-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
h) Case No. A11CA403 SS; Ruben Yzquierdo v. Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division
i) Case No. A11CA 300LY; Michelle Sheffield v. John Doe I, Individually and in his Official Capacity, Williamson County and the Williamson County Sheriff’s Department; In the United States District Court, Western District of Texas, Austin Division;
j) Civil Action No. 11-278; Will Aguilar v. Williamson County, Texas; Daniel Robertson, and Michael Baxter; In the United States District Court, Western District of Texas, Austin Division
k) Employment related matters.
l) Other confidential attorney-client matters, including contracts. |
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No action was taken. |
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35. |
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Comments from Commissioners. |
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There were no comments. |