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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, OCTOBER 6, 2009, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Nancy E. Rister, County Clerk
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Absent:
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Ron Morrison, Commissioner Precinct 4
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Attendees:
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Henry Prejean, Chief Civil Litigator
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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09.29.2009 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Donna Baker Accounts Payable/Payroll Manager addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the payment of bills totaling $2,392,137.75 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Funding Report
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Funding Report
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Addendum
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QC Report
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Wire Transfers
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4. |
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Citizen comments. |
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There were no comments. |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 7) |
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5. |
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Consider closing Pine Bluffs Trail from Buccaneer Trail to Greybull Drive on October 31st, 2009 from 6:00 P.M. - 10:00 P.M.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve closing Pine Bluffs Trail from Buccaneer Trail to Greybull Drive on October 31st, 2009 from 6:00 P.M. - 10:00 P.M.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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PineBluffsTrail
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6. |
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Consider and take appropriate action on authorizing the transfer of various items including vehicles through inter-office transfer to County departments and/or auction/donation/destruction or trade-in. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of various items including vehicles through inter-office transfer to County departments and/or auction/donation/destruction or trade-in.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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transfers
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7. |
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Discuss and consider preliminary plat approval of CR Estates, Pct #3.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve preliminary plat for CR Estates, Pct #3.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Projects/CR Estates
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REGULAR AGENDA |
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8. |
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Award Presentation by Karen A. Norris, TAC Executive Director who will present the 2009 Texas Association of Counties (TAC) Leadership Foundation County Best Practices Award to Williamson County. Ms. Norris will be accompanied by Jack Coffee, TAC Field Representative.
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The following addressed the Court:
Parks Director Jim Rodgers
TAC Field Representative Jack Coffee
TAC Executive Director Karen Norris
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9. |
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Discuss and take appropriate action on a resolution regarding National Accounts Payable Recognition Week.
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County Auditor David Flores addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution regarding National Accounts Payable Recognition Week.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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International AP Recognition Week Resolution
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10. |
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Recognize District Attorney John Bradley for being presented the "Prosecutor of the Year" award by the State Bar Association of Texas.
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District Attorney John Bradley addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To recognize District Attorney John Bradley for being presented the "Prosecutor of the Year" award by the State Bar Association of Texas.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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11. |
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Hear presentation and take appropriate action on water play area in the Southwest Regional Park by Barbara Austin of RVI.
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Parks Director Jim Rodgers introduced Barbara Austin of RVI.
No action was taken. |
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12. |
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Discuss and take appropriate action on a resolution designating the month of November, 2009 as Pancreatic Cancer Awareness Month in Williamson County.
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The following addressed the Court:
Volunteer Advocacy Coordinator for Cedar Park Erika Priddy
Mrs. Laura Hawes and Angela Hawes of Williamson County |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a resolution designating the month of November, 2009 as Pancreatic Cancer Awareness Month in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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7 State Cancer Deaths 2009
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Williamson County Info
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Pancreatic Cancer Awareness Proc
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13. |
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Discuss and take appropriate action on road bond program. |
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The following addressed the Court:
James Klotz Project Manager for HNTB
Director of Infrastructure Bob Daigh
Auditor Pam Navarrette
No action was taken. |
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14. |
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Authorize the County Judge to execute an interlocal agreement with the City of Leander for the construction, operation and maintenance of County Road 269, also known as Hero Way.
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This item was removed from the Agenda. |
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Attachments: |
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Leander CR 269 ILA
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15. |
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Consider authorizing the County Judge to execute a development agreement with Transit Village Investments, Inc. for the construction of County Road 269, also known as Hero Way.
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This item was removed from the Agenda. |
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Attachments: |
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Transit Village Development Agreement
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16. |
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Discuss and take action regarding the Jester Williamson County Annex and the Public Safety Building in Round Rock and other matters related thereto.
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No action was taken. |
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17. |
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Discuss and take appropriate action regarding a resolution nominating candidates for election to the Board of Directors for the Williamson County Central Appraisal District.
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Williamson County Central Appraisal District Chief Appraiser Alvin Lankford addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a resolution nominating Tax Assessor and Collector Deborah Hunt for election to the Board of Directors for the Williamson County Central Appraisal District.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Appraisal District Letter
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18. |
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Discuss and take appropriate action awarding and ratifying the lease proposals received from the sole respondents to the County’s request for proposal to lease the County's office spaces located at 306-310 W. 7th Street, Georgetown, Texas, also known as The Office Suites at Belford Square.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve awarding and ratifying the lease proposals received from the sole respondents to the County’s request for proposal to lease the County's office spaces located at 306-310 W. 7th Street, Georgetown, Texas, also known as The Office Suites at Belford Square.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Belford Square Leases
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19. |
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Discuss and take appropriate action on audio/visual systems design and installation proposal by Data Projections, Inc. for the BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation.
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District Attorney John Bradley addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the audio/visual systems design and installation proposal by Data Projections, Inc. for the BJA FY 09 Recovery Act Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Attachments: |
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Data Projections AV Proposal
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20. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Estimated Voluntary Duty.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Estimated Voluntary Duty:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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21. |
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Consider an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Estimated Voluntary Duty pay.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Estimated Voluntary Duty pay:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:52 A.M. ON TUESDAY, OCTOBER 6, 2009.
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22. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code Sec. 551.07121 Deliberation Regarding Real Property.) |
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No action was taken in Executive Session. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code Sec. 551.071 Consultation With Attorney.) |
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No action was taken in Executive Session. |
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24. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code Sec. 551.087 Deliberation Regarding Economic Development Negotiations.) |
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No action was taken in Executive Session. |
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Discuss personnel issues (EXECUTIVE SESSION as per VTCA Govt. Code Sec. 551.074 Deliberation Regarding Matters Concerning Personnel.) Employment of Human Resources Director. |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:44 A.M. ON TUESDAY, OCTOBER 6, 2009. |
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26. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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27. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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29. |
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Discuss and take appropriate action regarding matters concerning personnel in the matter of employment of the Human Resources Director. |
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No action was taken. |
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Comments from Commissioners. |
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Commissioner Covey said she is getting the word out that there is a plan to say “thank you” to our troops by making them cookies and brownies and giving them a personal note of thanks to be presented on Veterans’ Day.
Judge Gattis commented that the Court should consider his recommendation to suspend Commissioners' Court the Tuesday before Thanksgiving this year.
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