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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, OCTOBER 21, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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10.14.2008 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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URS Road Administrator Greg Bergeron advised the Court that Road and Bridge will be going back to 8 hour work day when Daylight Savings time takes effect in November.
No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna McKitrick addressed the Court.
Commissioner Birkman abstained in regards to invoices for San Gabriel Ranch Track Park Land. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the payment of bills totaling $1,643,181.22 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Report
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Quick Check Report
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Wire Transfers
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Conflict of Interest Affidavit_Birkman
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4. |
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Citizen comments. |
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The following addressed the Court:
Patrick Harlow and Jim Dillon of Liberty Hill |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 10)
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5. |
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Discuss and consider approving a line item transfer for the District Attorney.
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Budget Manager Ashlie Koenig addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the District Attorney:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider various lane closures from 7:30 A.M. until 9:30 A.M. on Saturday, Dec. 6th, 2008 for the annual Reindeer Run.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve various lane closures from 7:30 A.M. until 9:30 A.M. on Saturday, Dec. 6th, 2008 for the annual Reindeer Run.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Flyer - Reindeer Run
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Reindeer Run
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7. |
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Consider and take appropriate action on authorizing the retirement of (1) vehicle and the transfer of various items from multiple departments through inter-office transfer to County departments and auction/donation and/or disposal. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the retirement of (1) vehicle and the transfer of various items from multiple departments through inter-office transfer to County departments and auction/donation and/or disposal.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Vehicle Retirement
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Auction
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Transfer
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Disposal
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8. |
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Consider approving property tax refunds - over $2,500.00 for the month of September, 2008 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve property tax refunds - over $2,500.00 for the month of September, 2008 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Court Refunds Sep 08
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9. |
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Consider approving corrected Property Tax Collections report for the month of August 2008, Property Tax Collections report for the month of September 2008 and 2007 Annual Tax Collections report for (General Williamson County) GWI and (Rural Farm Market) RFM for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve corrected Property Tax Collections report for the month of August 2008, Property Tax Collections report for the month of September 2008 and 2007 Annual Tax Collections report for GWI and RFM for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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080108-083108 GWI-RFM CORR
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090108-093008 GWI-RFM
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100107-093008 Annual GWI
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100107-093008 Annual RFM
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10. |
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Discuss and consider final plat approval of Highland Horizons, Phase 1, Pct. #1.
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This item was moved to Executive Session.
No action was taken. |
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Attachments: |
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Highland Horizon_Plats
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REGULAR AGENDA |
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11. |
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Consider approving resolution declaring the month of November "Pancreatic Cancer Awareness Month" in Williamson County.
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Erika Priddy of PanCAN addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a resolution declaring the month of November "Pancreatic Cancer Awareness Month" in Williamson County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Funding Chart
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Deaths by State
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Pancreatic Cancer Facts
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Pancreatic Cancer Awareness Resolution
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12. |
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Hear update from Bob Daigh regarding TxDOT.
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Austin District Engineer for TxDot Bob Daigh addressed the Court. |
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13. |
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Discuss and take appropriate action on road bond program. |
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Mike Weaver of Prime Strategies and Richard Ridings of HNTB addressed the Court. |
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14. |
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Consider a resolution determining the necessity and authorizing condemnation of certain property interests necessary for the construction of Chandler Road, and take appropriate action (Wolbrueck).
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: County Judge Dan A. Gattis Motion: To approve a resolution determining the necessity and authorize condemnation of certain property interests necessary for the construction of Chandler Road.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Wolbrueck Condemnation Resolution
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15. |
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Discuss and consider preliminary plat approval of Teravista Senior Community, Pct. #4.
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County Engineer Joe England addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the preliminary plat of Teravista Senior Community, Pct. #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss and consider re-approval of preliminary plat of Highland Horizons, Pct. #1.
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This item was moved to Executive Session.
No action was taken. |
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Attachments: |
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Highland Horizons
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17. |
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Hear presentation from David U. Flores, Williamson County Auditor, on the 2008 fiscal year end financial position.
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County Auditor David Flores addressed the Court.
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Attachments: |
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Fiscal Year Analysis
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18. |
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Discuss and consider approving the Williamson County Comprehensive Park Master Plan and Conceptual Master Plan for the Southwest Regional Park.
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Parks Director Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the Williamson County Comprehensive Park Master Plan for the Southwest Regional Park with corrections.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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19. |
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Consider approving change order #1 for Chasco Constructors for Brushy Creek Regional Trail Phase III.
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Parks Director Jim Rodgers addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve change order #1 for Chasco Constructors for Brushy Creek Regional Trail Phase III.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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BCRT phase III CO 1
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20. |
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Consider authorizing project budget transfer of 2006 GO Park bond monies in the amount of $600,000.00 from P182 Byer Tract to P130 Brushy Creek Trail.
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County Auditor Pam Navarrette addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer of 2006 GO Park bond monies in the amount of $600,000.00 from P182 Byer Tract to P130 Brushy Creek Trail.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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21. |
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Consider authorizing project budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager. Move a total amount of $206,403.85 P180 right of way distributed to the following projects: P167 RM 620 Improvements $1,309.00, P124 CR 179 $28,870.95, and P175 Chandler Road $176,223.90 with accordance to right of way expenditures that occurred between June 1, 2008 to September 30, 2008.
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Mike Weaver of Prime Strategies addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager. Move a total amount of $206,403.85 P180 right of way distributed to the following projects: P167 RM 620 Improvements $1,309.00, P124 CR 179 $28,870.95, and P175 Chandler Road $176,223.90 with accordance to right of way expenditures that occurred between June 1, 2008 to September 30, 2008.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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P124 CR 179 ROW Exp
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P167 RM 620 ROW Exp
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P175 Chandler Road ROW Exp
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P180 ROW Expenses through 9.30.08
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22. |
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Consider authorizing project budget transfer request of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: $500,000.00 from P123 (CR 175) to P173 (CR176).
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer request of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: $500,000.00 from P123 (CR 175) to P173 (CR176).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Road Bond Allocations
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23. |
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Consider authorizing project budget transfer request of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: move $564,892.00 from P12 (Lake Creek) and $475,227 from P14 [(SH 45) close project] to P129 (RM 620).
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer request of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: move $564,892.00 from P12 (Lake Creek) and $475,227 from P14 [(SH 45) close project] to P129 (RM 620).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Road Bond Allocations Memo
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24. |
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Consider authorizing project budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: move $39,267 from P18 [(US 79) close out project] to P06 (Chandler Road).
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Mike Weaver of Prime Strategies addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: move $39,267 from P18 [(US 79) close out project] to P06 (Chandler Road).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Road Bond Reallocation Memo
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25. |
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Consider authorizing project budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager. Move $907,958.00 from P83 (CR 276) to P172 (CR 185/New Hope Road).
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager. Move $907,958.00 from P83 (CR 276) to P172 (CR 185/New Hope Road).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Road Bond Budget Reallocation Memo
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26. |
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Consider authorizing project budget transfer request for 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: move $1,000,000.00 from P170 (Lakeline Blvd Ext) to P189 (CR 269/FM 2243).
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize project budget transfer request for 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: move $1,000,000.00 from P170 (Lakeline Blvd Ext) to P189 (CR 269/FM 2243).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Transfer Request Memo P189
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27. |
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Review and consider approving the Pflugerville ISD Tax Collection Agreement.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the Pflugerville ISD Tax Collection Agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Pflugerville ISD Tax Collection Agreement
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28. |
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Discuss and take appropriate action on a Professional Services Agreement between Williamson County and Jefferson Associates, Inc. for consulting services relating to the county’s procurement and acquisition of a Computer Aided Dispatch System and other related applications, modules and systems.
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Emergency Operations Director John Sneed and Director for Jefferson Associates Bill Weaver addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a Professional Services Agreement between Williamson County and Jefferson Associates, Inc. for consulting services relating to the county’s procurement and acquisition of a Computer Aided Dispatch System and other related applications, modules and systems.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Cad Contract
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COMMISSIONERS' COURT ADJOURNED FOR THE ROAD DISTRICT MEETING AT 11:23 A.M. ON TUESDAY, OCTOBER 21, 2008.
COMMISSIONERS' COURT RECONVENED AT 11:25 A.M AND IMMEDIATELY ADJOURNED TO EXECUTIVE SESSION. |
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29. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 deliberation regarding real property.) |
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No action taken in Executive Session. |
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30. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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31. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action taken in Executive Session. |
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32. |
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Deliberation regarding economic development negotiations (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.087 deliberation regarding economic development negotiations.) |
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No action taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 1:08 P.M. ON TUESDAY, OCTOBER 21, 2008.
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33. |
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Discuss and take appropriate action on real estate. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize County Judge to execute a contract with SOC Venture L.L.C. for a total of $160,000 with the CTRMA paying $55,000 of the total.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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34. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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35. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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36. |
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Discuss and take appropriate action concerning deliberation regarding economic development negotiations. |
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No action was taken. |
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37. |
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Consider and take action on damage claim made by Jim Donahue.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve payment of the damage claim made by Jim Donahue on advice from attorneys.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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38. |
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Comments from Commissioners. |
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Commissioner Long said she will not be at the meeting next week, she has an all day field trip with her daughter.
Judge Gattis said there will be an announcement next week in regards to canceling Commissioners' Court meetings on upcoming Holidays. |