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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, OCTOBER 30, 2007, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
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Present:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Clerk Nancy E. Rister
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Attendees:
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Jana Duty, County Attorney
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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Stephen Ackley, Assistant County Attorney
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1. |
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Citizen comments. |
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Jim Dillon of Liberty Hill, Reverend Mary Ferris of Sun City, Jay Johnson-Castro of Del Rio, Prisoners Rights Attorney Scott Medlock of Austin, Jane Van Praag of Bartlett, Jose Orta representative of LULAC from Taylor, Dr. Asma Salam of Dallas, Facility Administrator of T. Don Hutto Evelyn Hernandez, Mary Ellen Kersch of Georgetown, and Neal Kopit of Taylor addressed the Court. |
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2. |
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Read and approve the minutes of the last meeting. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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10.23.2007 Minutes
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and wire transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize payment of bills totaling $2,317,553.86 on the computer printout, Purchase Card payment, and wire transfer from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bills
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Quick Check Report
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Wire Transfers
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4. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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Sharon Benedict of URS addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To note in the minutes off right-of-way work:
4700 CR 233 - Permission to enter the property of Tom Burdett to clean the ditch in the ROW and along the property line and push trees onto his property before new fence is constructed. (Pct. 3 - CT)
Utility Request: Precinct 1: Atmos Energy Inc. - CR 175 & 179 - Road bores for 8" IP Polly II gas main.
Precinct 4: Teleport Communications - Houston - CR 365 - ROW & Road bore for fiber optic cable.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Off-ROW Report
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Atmos Energy Request
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Teleport Communications Request
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 12) |
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5. |
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Consider approving a line item transfer for the County Wide Records Management Fund:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the County Wide Records Management Fund:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Consider approving a line item transfer for the Tax Office:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Tax Office:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Consider approving a Line Item Transfer for County Clerk:
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a Line Item Transfer for County Clerk:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Consider accepting donation $339.00 from RVI for Champion Park.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To accept a donation of $339.00 from RVI for Champion Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Consider accepting a donation of $300.00 from Haynie Consulting, Inc. for the Grand Opening at Champion Park.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To accept a donation of $300.00 from Haynie Consulting, Inc. for the Grand Opening of Champion Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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10. |
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Consider authorizing the transfer of various items from multiple departments through inter-office transfer between County departments and/or disposal. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of various items from multiple departments through inter-office transfer between County departments and/or disposal. (Complete list filed with official minutes)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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auction
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transfer
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disposal
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11. |
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Discuss and consider approving the final plat of Teravista, Section 3B. Pct. #1
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat of Teravista, Section 3B. Pct 1
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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12. |
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Discuss and consider approving the final plat of Parkside at Mayfield, Section 2. Pct. # 3
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the final plat of Parkside at Mayfield, Section 2. Pct. 3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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13. |
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Discuss and take appropriate action on contractual relationships expressed in both the Inter-Governmental Service Agreement between the United States Department of Homeland Security/U.S. Immigration and Customs Enforcement and Williamson County, Texas and in the Operation Agreement between Williamson County, Texas and Corrections Corporation of America concerning the T. Don Hutto Facility.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the contractual relationships expressed in both the Inter-Governmental Service Agreement between the United States Department of Homeland Security/U.S. Immigration and Customs Enforcement and Williamson County, Texas and the Operation Agreement between Williamson County, Texas and Corrections Corporation of America concerning the T. Don Hutto Facility with amendments including indemnification of County, Letter of Credit for $250,000 and $5000/month for a monitoring CPA.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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CCA Agreement Amendment #1
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14. |
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Discuss and take appropriate action on granting the United States Department of Homeland Security/U.S. Immigration and Customs Enforcement authority to communicate directly with Corrections Corporation of America on specific matters relating to the T. Don Hutto Residential Facility.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To grant the United States Department of Homeland Security/U.S. Immigration and Customs Enforcement authority to communicate directly with Corrections Corporation of America on specific matters relating to the T. Don Hutto Residential Facility.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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15. |
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Discuss and consider approving the preliminary plat of Beltorre Subdivision. Pct. # 3
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Engineer Associate Mark Kronkosky of Road and Bridge and Luke Mason with Rock Point Land Development addressed the Court.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the preliminary plat of Beltorre Subdivision with the condition the developer continue to work with our engineers for alternatives for multiple access connectivity to other plots of land.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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16. |
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Discuss and take appropriate action on road bond program.
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Richard Ridings of HNTB addressed the Court.
Commissioner Birkman announced that she and Commissioner Covey will be hosting a Town Hall Meeting on the Road Bond Project at the Brushy Creek Community Center on Monday, November 5th from 6 to 8 P.M. |
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17. |
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Discuss and consider approving Carter & Burgess, Inc. Supplemental #1 to their Chandler Road, Phase 3B Professional Service Agreement.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Carter & Burgess, Inc. Supplemental #1 to their Chandler Road, Phase 3B Professional Service Agreement.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Carter & Burgess Supplemental #1
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18. |
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Discuss and consider approving Chiang, Patel & Yerby, Inc. (CP&Y) Professional Service Agreement for the SH 29 Corridor Study (D.B. Wood Rd. to Burnet County Line) as part of the 2006 Road Bond Program.
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Mike Weaver of Prime Strategies introduced J.J. Roohms and Jason Word with Chang, Patel & Yerby. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Chiang, Patel & Yerby, Inc. (CP&Y) Professional Service Agreement for the SH 29 Corridor Study (D.B. Wood Rd. to Burnet County Line) as part of the 2006 Road Bond Program.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Judge Dan A. Gattis
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Attachments: |
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Chang Patel Yerby PSA
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Work Authorization #1-3
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19. |
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Discuss and consider approving Lockwood, Andrews & Newnam, Inc. (LAN) Professional Service Agreement for the S.E. Inner Loop 2006 Road Bond Project.
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Mike Weaver of Prime Strategies addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Lockwood, Andrews & Newnam, Inc. (LAN) Professional Service Agreement for the S.E. Inner Loop 2006 Road Bond Project.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Lockwood Andrews Newnam PSA
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20. |
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Discuss and consider approving Kleinfelder Central, Inc.'s Professional Service Agreement for "On-Call" Geotechnical Engineering and Construction Materials Services work for the 2001 and 2006 Road Bond Programs.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Kleinfelder Central, Inc.'s Professional Service Agreement for "On-Call" Geotechnical Engineering and Construction Materials Services work for the 2001 and 2006 Road Bond Programs.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Kleinfelder Central PSA
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21. |
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Discuss and take appropriate action on Courthouse restoration.
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Maintenance Supervisor Joe Latteo addressed the Court.
No action was taken. |
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22. |
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Discuss and take appropriate action on Change Order #21 for Browning Construction Company on Williamson County Courthouse Restoration.
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Maintenance Supervisor Joe Latteo addressed the Court.
No action taken. This item will be addressed next week. |
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Attachments: |
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Change Order #21
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23. |
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Discuss and take appropriate action on Historic Courthouse Rental Contracts and Fees.
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Director of Historical Museum Chris Dyer, Maintenance Supervisor Joe Latteo and Assistant to County Auditor Julie Kiley addressed the Court.
No action was taken. This item will be addressed in two weeks. |
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Attachments: |
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Policy Memo
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Wilco-Comm Court Room
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Wilco District Courtroom
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Wilco Meeting Room
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24. |
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Discuss and take appropriate action regarding Historic Courthouse General Use Policy.
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Maintenance Supervisor Joe Latteo and Assistant to County Auditor Julie Kiley addressed the Court.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the Historic Courthouse General Use Policy with changes of advanced approval for all artwork, bunting banners and exterior signs, a prohibition of windows being covered and no displays will be allowed on the lawn.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Historic Courthouse General Use Policy
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25. |
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Discuss and take appropriate action on Williamson County Commissioners' Court Rules of Procedure, Conduct, and Decorum.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve Williamson County Commissioners' Court Rules of Procedure, Conduct, and Decorum with changes.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Commissioners Court Rules of Procedure
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26. |
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Discuss and take appropriate action on reservation fees for pavilions at Champion Park.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve action on reservation fees for pavilions at Champion Park.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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27. |
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Discuss and take appropriate action on the 2006 CDBG Consolidated Annual Performance and Evaluation Report (CAPER)
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the 2006 CDBG Consolidated Annual Performance and Evaluation Report. (CAPER)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Year 3 CAPER narrative
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Year 3 CAPER Support Documentation
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28. |
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Discuss and take appropriate action on appointment of Pete Correa and Dr. Orlynn Evans to the CAPCOG Solid Waste Committee.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the appointment of Pete Correa and Dr. Orlynn Evans to the CAPCOG Solid Waste Committee.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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29. |
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Consider awarding bids received for Road Base Materials to the low bids meeting specifications.
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Assistant Superintendent Clyde Krause, Purchasing Manager Bob Space and General Counsel Dale Rye addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To award bids received for Road Base materials to the low bids meeting specifications.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Zone Map
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Bid Tabulation
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Capitol Aggregates
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Glenn Fuqua Material
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Jack Bandy/Summit Materials
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Mine Services
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RTI Materials
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Superior Crushed Stone
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South Texas Aggregates
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Texas Crushed Stone
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30. |
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Consider authorizing advertising and setting date of November 20,2007 at 2:00 P.M. in the Purchasing Department to receive qualifications for the Construction Manager-At-Risk for the Round Rock Annex Facility.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of November 20, 2007 at 2:00 P.M. in the Purchasing Department to receive qualifications for the Construction Manager-At-Risk for the Round Rock Annex Facility.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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31. |
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Consider authorizing advertising and setting date of November 20, 2007 at 3:00 P.M. in the Purchasing Department to receive proposals for a Radio Frequency File Tracker System for the County Clerk's Office.
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize advertising and set date of November 20, 2007 at 3:00 P.M. in the Purchasing Department to receive proposals for a Radio Frequency File Tracker System for the County Clerk's Office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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32. |
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Consider designating Motorola as a sole source provider for Williamson County's Maintenance Service Contracts on the Public Safety Radio System.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To designate Motorola as a sole source provider for Williamson County's Maintenance Service Contracts on the Public Safety Radio System.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:53 A.M. ON TUESDAY, OCTOBER 30, 2007.
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33. |
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Discuss Real Estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Property.)
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No action was taken in Executive Session. |
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34. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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35. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:35 P. M. ON TUESDAY, OCTOBER 30, 2007.
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36. |
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Discuss and take appropriate action on real estate. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the commercial contract for unimproved property with Whitney's Partnership for the purchase of approximately 145 acres near Russell Park Estates.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 2 Cynthia Long (Absent from the Dais)
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Attachments: |
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Whitney's Partnership Contract - Russell Park Estates
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37. |
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Discuss and take appropriate action on pending or contemplated litigation. |
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No action was taken. |
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38. |
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Discuss and take appropriate action on County Landfill. |
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No action was taken. |
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39. |
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Comments from Commissioners. |
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Commissioner Morrison noted that the Court had recently approved funds to recertify the Sheriff's deputies for Driving School. He and Commissioner Birkman were invited to be present for the testing. He felt it was a great investment and good training.
Judge Gattis noted that Commissioner Birkman was distributing a flyer in regards to a benefit for Captiain Shawn Newsom's wife, Kathy. He encouraged the Court to participate in prayer and contributions for this benefit. |
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40. |
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Recess until 1:30 P.M.
Work session to discuss new projects for 2008 and set policies for utilization of buildings.
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This meeting was cancelled and will be rescheduled. |