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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:37 A.M. on TUESDAY, OCTOBER 16, 2007, a SPECIAL SESSION of the Commissioners’ Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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County Clerk Nancy E. Rister
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Attendees:
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Dale Rye, County Attorney General Counsel
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Connie Singleton, Deputy County Clerk
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1. |
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Citizen comments. |
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Jeff Maurice of Hutto Citizens Group addressed the Court. |
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2. |
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Read and approve the minutes of the last meeting. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the minutes of the meeting on October 9, 2007 as presented.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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10.09.2007 CC Minutes
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County. |
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Auditor Donna McKitrick addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $4,336,958.78 on the computer printout, addendum and wire transfer from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2007 County Budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bills
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Addendum
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Wire Transfers
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4. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
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URS Road Administrator Greg Bergeron addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To note in the minutes a Utility Request for Precinct 1 - Atmos Energy
Teravista Parkway - Road bore for 1.25 poly service line (gas).
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Utility Request
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5-9)
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0. |
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Consider authorizing the transfer of multiple items by various departments for sale to a non-county entity and/or auction/disposal. (Complete list filed with official minutes)
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the transfer of multiple items by various departments for sale to a non-county entity and/or auction/disposal.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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supporting doc's
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supporting doc's (2)
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0. |
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Consider approving reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Sheets & Crossfield, P.C. in the amount of $30.00 for costs associated with Project 123 CR 175 ROW Acquisition.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Sheets & Crossfield, P.C. in the amount of $30.00 for costs associated with Project 123 CR 175 ROW Acquisition.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Reimbursement Certificate - Sheets & Crossfield
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0. |
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Consider approving reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Jonah Special Utility District in the amount of $66,386.50 for costs associated with Project 06.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Jonah Special Utility District in the amount of $66,386.50 for costs associated with Project 06.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Reimbursement Certificate - Jonah Water SUD
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0. |
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Consider approving reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Diamond Surveying in the amount of $6,000.00 for costs associated with Project 06.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve reimbursement certificate expressing official intent to reimburse costs from the 2006 Road Bond for Diamond Surveying in the amount of $6,000.00 for costs associated with Project 06.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Reimbursement Certificate - Diamond Surveying
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0. |
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Discuss and consider approving Amended Lot 35, Whitetail Subdivision. Pct. #3
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve Amended Lot 35, Whitetail Subdivision. Pct. #3
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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REGULAR AGENDA |
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0. |
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Consider approving a resolution recognizing the week of October 15th - 19th, 2007 as International Accounts Payable Recognition Week.
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Assistant to County Auditor Julie Kiley addressed the Court.
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a resolution recognizing the week of October 15th - 19th, 2007 as International Accounts Payable Recognition Week.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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National AP Week
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0. |
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Hear presentation and take appropriate action on Trail proposal from City of Round Rock.
Director Rick Atkins, David Buzzel and David Bartel from Parks and Recreation, City of Round Rock addressed the Court.
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No action was taken, it is to be addressed next week.
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12. |
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10:12 A.M.
Public Hearing on Animal Control Ordinance.
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Director of Williamson County Animal Shelter Cheryl Schneider and General Counsel Dale Rye addressed the Court.
10:20 A.M. Hearing was closed.
No action was taken. |
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13. |
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Discuss and take appropriate action on Animal Control Ordinance. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: County Judge Dan A. Gattis Motion: To approve Animal Control Ordinance with the change "no animal may be euthanized except by the approval of two staff members; one of which is the Shelter Manager or Veterinary Technician and the other a Shelter employee".
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Animal Control Ordinance
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14. |
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Discuss and take appropriate action on road bond program. |
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No action was taken. |
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15. |
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Discuss and take appropriate action on Courthouse restoration. |
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Public Information Officer Connie Watson noted that the Courthouse Dedication will be at 11:00 A.M. on December 8, 2007.
No action was taken. |
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0. |
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Discuss and take appropriate action on various County parks and trail projects.
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Parks Director Jim Rodgers addressed the Court. The Director noted that the Grand Opening of Champion Park will be Saturday from 10:00 A.M. to 2:00 P.M. on October 20, 2007.
No action was taken. |
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17. |
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Discuss and take appropriate action concerning Williamson County's renewal of membership with NASCO.
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No action was taken. |
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Attachments: |
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NASCO
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18. |
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Discuss and take appropriate action on Williamson County's membership with Envision Central Texas.
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Director of Envision Central Texas Sally Campbell addressed the Court.
No action was taken, it is to be addressed next week.
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19. |
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Discuss and take appropriate action on the approval of appointment and reappointments of members to the Child Welfare Board for the 2007 - 2008 fiscal year.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the appointment and reappointment of members to the Child Welfare Board for the 2007-2008 fiscal year.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Child Welfare Board
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0. |
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To discuss and take action on the approval of 2007-2008 Budget Policies and Procedures.
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Budget Manager Ashlie Koenig and Assistant to County Auditor Julie Kiley addressed the Court.
No action was taken, it is to be addressed in two weeks.
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Attachments: |
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07-08 Budget Policies
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0. |
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Discuss and take appropriate action regarding longevity pay issues for County employees.
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Assistant to County Auditor Julie Kiley, Auditor Donna McKitrick and Director of Human Resources John Willingham addressed the Court.
No action was taken. |
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0. |
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Discuss and take appropriate action regarding appointing Kevin Castello to the board of Williamson County Emergency Services District #2.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the appointment of Kevin Castello to the Board of Directors of ESD #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Castello Resume
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0. |
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Discuss and take appropriate action on appointment of Sandra Taylor to the Board of Directors of ESD Number Four.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the appointment of Sandra Taylor to the Board of Williamson County ESD #4.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Sandra Taylor Resume
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24. |
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Discuss and take appropriate action on ESD Board Member job description. |
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This item was removed from the Agenda. |
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0. |
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Discuss County's Economic Development Policy.
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Commissioner Long made a presentation.
No action was taken. |
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0. |
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Consider awarding bids received for Pharmaceuticals and Supplies for the Williamson County Animal Shelter to the low bidder meeting specifications.
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Purchasing Director Bob Space addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To award bids received for Pharmaceuticals and Supplies for the Williamson County Animal Shelter to the low bidder meeting specifications. Three items received identical bids and were placed in a drawing. NLS Animal Health and Butler Animal Health were drawn.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Bid Tabulation
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Butler Animal Health Supply
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NLS Animal Health
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0. |
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Discuss and take action on purchase of radio equipment for various agencies within Williamson County to include execution of a lease agreement with Motorola for the purchase of such equipment.
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Director of Emergency Communications Gary Oldham, Assistant to County Auditor Julie Kiley and Jollyville Fire Chief John Kiracofe addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: County Judge Dan A. Gattis Motion: To purchase the radio equipment and execute the lease agreement with Motorola authorizing the County Judge and Auditor's Department to create a contract with the various agencies based on their ability to pay back the County.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Motorola Detail
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Non-WC digital procurement proposal
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Digital Radio Replacement Program
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28. |
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Discuss and take possible action on the new Round Rock Annex. |
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No action was taken. |
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0. |
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Discuss and consider approving contract with Moman Architects for the Round Rock Annex.
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Executive Assistant to the Commissioner Precinct 1, Mary Clark, John Moman of Moman Architects and Maintenance Supervisor Joe Latteo addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: County Judge Dan A. Gattis Motion: To move forward with Moman Architects for the schematic design only, at a cost of $95,000 and instruct Commissioner Birkman and purchasing group to send out RFQ's to acquire an at risk contractor.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Moman Architects Agrmt
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0. |
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Discuss and consider approving a Professional Services Agreement with Baker-Aicklen for engineering services for the Round Rock Annex.
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John Moman of Moman Architects addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To to approve the Professional Services Agreement with Baker-Aicklen for the schematic design engineering services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Baker-Aicklen PSA
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0. |
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Discuss and take appropriate action regarding approval of an interlocal agreement between the city of Round Rock and Williamson County regarding transportation and safety improvements to Wyoming Springs Road from the Brightwater/Creek Bend intersection south to RM 620.
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Attorney Charlie Crossfield addressed the Court. |
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an interlocal agreement between the City of Round Rock and Williamson County regarding transportation and safety improvements to Wyoming Springs Road from the Brightwater/Creek Bend intersection south to RM 620.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Creek Bend
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Wyoming Springs/Creek Bend Interlocal Agreement
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0. |
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Consider declaring an emergency and approving a Budget Amendment to acknowledge Park Donations. Recognize the associated revenue and expenditure budget amendments.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To declare an emergency and approve a Budget Amendment to acknowledge Park Donations and to recognize the associated revenue and expenditure budget amendments.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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COMMISSIONERS' COURT RECESSED AT 12:01 P.M. ON TUESDAY OCTOBER 16, 2007 FOR ROAD DISTRICT MEETING AND RECONVENED AT 12:04 P.M. |
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COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 12:04 P.M. ON TUESDAY, OCTOBER 16, 2007.
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33. |
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Discuss real estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Property.) |
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No action was taken in Executive Session. |
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34. |
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Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
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No action was taken in Executive Session. |
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0. |
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Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Gov't Code Sec. 551.071 Consultation with Attorney.)
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:33 P.M. ON TUESDAY, OCTOBER 16, 2007.
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36. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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37. |
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Discuss and take appropriate action on the County Landfill. |
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No action was taken. |
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0. |
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Consider and take action on damage claim made by Harry Campbell.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To deny payment on damage claim made by Harry Campbell.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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0. |
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Consider and take action on damage claim made by Lewis Rychlik.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To pay $50 for damage claim made by Lewis Rychlik.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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0. |
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Consider and take action on damage claim made by Sue Johnson.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To deny damage claim made by Sue Johnson.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Consider and take action on damage claim made by Westwood Apartments.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: County Judge Dan A. Gattis Motion: To deny damage claim made by Westwood Apartments.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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42. |
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Comments from Commissioners. |
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Judge Gattis noted that Commissioners' Court will be held back in the historic Courthouse on November 13, 2007.
Commissioner Birkman reminded the Court that she is holding Open House today at her office at 5:00 P.M.
Commissioner Long reminded the Court again of the Grand Opening of Champion Park on Saturday at 10:00 A.M.
Judge Gattis noted that after this meeting is adjourned we will start the Road Bond Program Meeting at the URS Building in the training room at 1:30 P.M. |
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COMMISSIONERS’ COURT ADJOURNED AT 12:35 P.M. ON TUESDAY, OCTOBER 16, 2007.
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