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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONER’S COURT
January 22, 2019 
9:30 A.M.

 
             
The Commissioner’s Court of Williamson County, Texas will meet in regular session in the Commissioner's Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Division.
 
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
4.
Citizen comments. Except when public hearings are scheduled for later in the meeting, this will be the only opportunity for citizen input. The Court invites comments on any matter affecting the county, whether on the Agenda or not. Speakers should limit their comments to three minutes. Note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda. (Items 5 – 37)
 
5.   Discuss, consider and take appropriate action on a line item transfer for the Purchasing Department.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004998 Non Dept/Contingencies $1,300
To 0100-0494-004999 Purchasing/Misc. $1,300
 
6.   Discuss, consider and take appropriate action on a line item transfer for Road and Bridge Division.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-003599 Road Const./Maint. $400,000.00
To 0200-0210-000777 Transfer to Capital Projects $400,000.00
 
7.   Discuss, consider and take appropriate action on a line item transfer for County Judge.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0400-003005 Office Furniture 717.58
To 0100-0400-003010 Computer Equipment 717.58
 
8.   Discuss, consider and take appropriate action on a line item transfer for County Judge.
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0409-004998 Contingencies $1861.06
To 0100-0409-003312 Justice Benefits (Vertex) $1861.06
 
9.   Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
 
10.  
Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 for the month of DECEMBER 2018 for the Williamson County Tax Assessor/Collector.
 
11.  
Discuss, consider and take appropriate action on approving property tax collections for the month of DECEMBER 2018 for the Williamson County Tax Assessor/Collector.
 
12.   Discuss, consider and take appropriate action on Work Authorization No 3 in the amount of $10,000.00 to expire on September 30, 2019 under Williamson County Contract for Surveying Services between Surveying And Mapping LLC and Williamson County dated February 26, 2015 for Williamson County Expo Center Survey Services.
 
13.   Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreements regarding off-duty contracting of County Sheriff Deputies with:
a. Grace Bible Church (Security at Sunday morning services at church in Georgetown)
b. Stalwart Films (Security/Traffic control for film shoot in various locations in Williamson County)
 
14.   Discuss, consider and take any appropriate action regarding approval or ratification of monthly Treasurer's Report on Williamson County Finances for August 2018 pursuant to Texas Local Government Code §114.026.
 
15.   Discuss, consider and take appropriate action approving a revised Official Bond of newly sworn Williamson County Commissioner Precinct No. 4, Russ Boles; and replace the prior Official Bond approved for Commissioner Russ Boles under Item #4 of the January 1, 2019 session of the Williamson County Commissioners Court with Commissioner Russ Boles’ revised Official Bond.
 
16.  
Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, December 2018 Monthly Report in compliance with Code of Crim. Proc. § 103.005.
 
17.   Discuss, consider and take appropriate action on reappointment of James Crabtree to Place #1 on the ESD #4 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
18.   Discuss, consider and take appropriate action on reappointment of Dan Clark to Position #2 of the ESD #4 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
19.   Discuss, consider and take appropriate action on reappointment of James Baker to Place #3 on the ESD 4 Board of Directors for a two year term effective January 1, 2019 to December 31, 2020.
 
20.   Discuss, consider and take appropriate action on reappointment of George Hill to the Place 3 position on the ESD #11 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
21.   Discuss, consider and take appropriate action on reappointment of Jason Willis to Place 4 on the ESD #11 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
22.   Discuss, consider and take appropriate action on reappointment of Barbara Keese to Place 5 on the ESD #11 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
23.   Discuss, consider and take appropriate action on reappointment of Judy Lawler Pokorny to Place 4 of the ESD #12 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
24.   Discuss, consider and take appropriate action on reappointment of Erin Tanner to Place 5 of the ESD #12 Board of Directors for a two-year term effective January 1, 2019 to December 31, 2020.
 
25.   Discuss and approve noting in minutes the continuing education credits as required by law for the County Clerk from the County & District Clerks' Association.
 
26.   Discuss, consider, and take appropriate action on the 2019 Emergency Management Performance Grant application and submission to the Texas Division of Emergency Management for funding consideration.
 
27.   Discuss, consider, and take appropriate action on the application submittal requesting acceptance into the FY2020 Community-Specific Integrated Emergency Management Course.
 
28.   Discuss, consider and take appropriate action on awarding IFB #1811-275 Signs and Markers to the lowest responsive bidders Vulcan Signs, Dobie Supply LLC, Avery Dennison and Pathmark Traffic Equipment LLC as noted in the award recommendation.
 
29.   Discuss, consider and take appropriate action on awarding IFB # 1811-272 Corrugated Metal Pipe to the lowest responsive bidders Wilson Culverts, Inc. and Contech Construction Products, Inc. as noted in the award recommendation.
 
30.   Discuss, consider and take appropriate action authorizing the County Judge to execute a Resolution for an Advance Funding Agreement for Local Transportation Project (FM 397- CR 366) with Texas Department of Transportation.
 
31.   Discuss, consider and take appropriate action authorizing the County Judge to execute an Advance Funding Agreement for Local Transportation Project (FM 397- CR 366) with Texas Department of Transportation.
 
32.   Discuss, consider and take appropriate action authorizing the County Judge to execute a letter agreement with Steve Hill and 183 Liberty Hill Partners, LLC for driveway realignment on the Seward Junction SW Project. Funding Source: Road Bonds P274
 
33.   Discuss, consider and take appropriate action authorizing the County Judge to execute a Possession and Use Agreement with C.L. Thomas Holdings, LLC, for right of way needed on the SH 29 & DB Wood Rd. project (Parcel 2). Funding Source: Road Bonds P237
 
34.   Discuss, consider and take appropriate action authorizing the County Judge to execute a real estate contract with Carolyn Kay Myers and William A. Myers for right of way needed on the Hairy Man Rd. project (Parcel S4). Funding Source: Road Bonds P284
 
35.  
Discuss, consider, and take appropriate action on approving proposal #12862-1-0 Wilco-Master FY19 Secureplan -- between Knight Security Systems and Williamson County for Service Level Agreements supporting camera systems throughout the County, in the amount of $42,165.48, pursuant to DIR contract #DIR-TSO-3430 and authorizing the purchase.
 
36.   Discuss, consider and take appropriate action on a Confidentiality and Non-Disclosure Agreement by and between Tyler Technologies, Inc. and Williamson County, Texas.
 
37.   Discuss, consider, and take appropriate action on amending the current Master License Agreement (MLA) between Latitude Geographics and Williamson County to update and bring current the available products of software, data, online services and documentation, and the terms and conditions of use.
 
REGULAR AGENDA
 
38.   Discuss and take appropriate action on resolution recognizing Dorothy Mikulencak's service to Williamson County in the office of the County Clerk for 28 years of service upon retirement December 27, 2018.
 
39.   To discuss, consider and take action to recognize the presentation of the 5 Star Award from the Texas Dept of State Health Services - Vital Statistics Section to the Williamson County Clerk's vitals division for the excellence in vital registration area for the 20th year since 1998.
 
40.  
Discuss, consider and take appropriate action on Proclamation honoring Judge James Wayne Porter’s service to Williamson County.
 
41.   Discuss, consider, and take appropriate action on awarding RFP #1809-263 Indigent Defense to the overall best respondent Lone Star Justice Alliance, in the amount of $385,910.00 and authorizing the initial contract period from the date of award to December 31, 2019.
 
42.   10:00 Conduct public hearing relating to a request from the Corrections departments to increase the budgeted salary amount for position noted in the attached list and discuss (1) the reason for the payment in excess of the budgeted amount is being offered to the employee, including the public purpose that will be served by making the excess payment; and (2) the exact amount of the excess payment, the sources of the payment, and the terms for distribution of the payment that effect and maintain the public purpose to be served by making the excess payment. These increases will be funded using excess salary funds in the current approved budget.
 
43.   Discuss, consider and take appropriate action on a request to increase the budgeted salary amount for the Corrections department and positions noted in the attached list. These increases will be funded using excess salary funds in the current approved budget.
 
44.   Discuss, consider, and take appropriate action on approving a Video Visitation Addendum between Williamson County and Smart Communications to support the operations of the Williamson County Jail and authorizing execution of the addendum.
 
45.   Receive updates on the Department of Infrastructure projects and issues.
 
46.   Discuss, consider, and take appropriate action on approval of the replat for the Big Valley Lots 23 and 24A subdivision - Precinct 3.
 
47.   Discuss, consider, and take appropriate action on approval of the revised preliminary plat for the Sonterra West Section 8 subdivision - Precinct 3.
 
48.   Discuss, consider, and take appropriate action on approval of the preliminary plat for the Red Stag Estates subdivision - Precinct 4.
 
49.   Discuss, consider, and take appropriate action regarding Change Order No.4 (Patin Construction) in the amount of -$243,136.23 for Arterial H, a Road Bond project in Commissioner Pct. 3.
Project: P276 Funding Source: Road Bond
 
50.   Discuss, consider and take appropriate action on a Contract Assignment between Kennedy Consulting, Inc. as assignor, and Johnson, Mirmiran & Thompson, Inc., as assignee, in relation to that certain Williamson County Contract for Engineering Services dated effective March 9, 2017 regarding Transporation Corridor A1. Project: P463. Funding Source: Corridor Program.
 
51.   Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $2,000,000 from 2013 Road Non-Departmental (P290) to RM 620/Rail Road Bridge (P264).
 
52.   Discuss, consider and take appropriate action on nominating Judge Gravell to the State of Texas Tobacco Settlement Permanent Trust Account Investment Committee. This position will commence immediately and expire on August 31, 2023.
 
53.   Discuss, consider and take appropriate action on revisions to the Williamson County Commissioners Court's Rules of Procedure, Conduct, and Decorum.
 
54.   Discuss, consider and take appropriate action on space needs at the Inner Loop Annex.
 
55. Discuss, consider and take appropriate action on moving and designating space for the County Auditor's Internal Audit division. 
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
56.  
Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A. Real Estate Owned by Third Parties
Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
a) Discuss the acquisition of real property for right-of-way for N. Mays St. Extension
b) Discuss the acquisition of real property for SW 183 and SH 29 Loop.
c) Discuss the acquisition of real property for CR 176 at RM 2243
d) Discuss the acquisition of real property: CR 101
e) Discuss the acquisition of real property: CR 200
f) Discuss the acquisition of real property for County Facilities.
g) Discuss the acquisition of real property and easements from San Gabriel River Ranch Subdivision.
h) Discuss the acquisition of real property for CR 314.
i) Discuss the acquisition of real property for Seward Junction SE and SW Loop.
j) Discuss the acquisition of real property for SH 29 @ DB Wood.
k) Discuss the acquisition of real property for Hairy Man Rd.
l) Discuss the acquisition of real property for SW Bypass.
m) Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
n) Discuss the aquisition of real property for CR 111.
o) Discuss the acquisition of real property for Corridor H
p) Discuss the acquisition of drainage easements on the Forest North Drainage Project.
q) Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
r) Discuss the acquisition of right-of-way for Corridor C.
s) Discuss the acquisition of right-of-way for Corridor F.
t) Discuss the acquisition of right-of-way for Corridor D.
u) Discuss the acquisition of right-of-way for Southeast Corridor.
v) Discuss the acquisition of right-of-way for Reagan extension.
w) Discuss the acquisition of right-of-way for Chandler Rd.
B. Property or Real Estate owned by Williamson County
Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
a) Discuss County owned real estate containing underground water rights and interests.
b) Discuss wastewater easements in Berry Springs Park
c) Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
d) Potential governmental uses for 8th Street downtown parking lot
e) Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
f) Discuss property usage at Longhorn Junction
g) Discuss sale of excess 183A right of way to abutting property owner.
C. Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman.
D. Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E. Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
 
57.  
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
a) Business prospect(s) that may locate or expand within Williamson County.
b) Wolf Lakes
c) Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
d) Project Deliver
 
58. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h)  Berry Springs Park and Preserve pipeline
i)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
j)  Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l)  Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
m) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n)  Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p)  Potential opioid litigation
q)  Valerie Adams - EEOC Charge No. 450-2018-03807
r)  Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s)  Legal matters relating to Sunset Meadows Subdivision.
t)  Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v)  Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
w) BANGL Pipeline Project
x) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
 
 
59. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
60.
Deliberate the appointment, evaluation and employment of the Senior Director of the Williamson County Human Resources Department, to include possibly conducting interviews of candidates for such position (Executive Session as per Gov. Code Section 551.074 – Personnel Matters: Deliberate the appointment and evaluation of public officer/department head).
 
REGULAR AGENDA (continued)
 
61. Discuss and take appropriate action concerning economic development.
 
62. Discuss and take appropriate action concerning real estate.
 
63. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action No. 1:15-cv-431; Herman Crisp v. Williamson County, et al; In the USDC-WD-Austin Division
f)  Discuss proposed acquisition of property for SW 183 and SH 29 Loop
g)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
h)  Berry Springs Park and Preserve pipeline
i)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
j)  Civil Action No. 1:17-cv-153-SS, Royce Belcher v. Williamson County, Texas, In The United States District Court for the Western District of Texas, Austin Division.
k)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
l)  Employment law claims of Michelle Williams, Andrenia McGowen and/or Raphaela Johnson.
m)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
n)  Erik Olmeda vs. Williamson County and Keith LNU, In the County Court at Law No. 4 of Williamson County, Texas
o)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025; Dee Hobbs, Williamson County Attorney v. Dan A. Gattis, Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Larry Madsen, County Commissioners; In the 425th District Court of Williamson County, Texas
p)  Potential opioid litigation
q)  Valerie Adams - EEOC Charge No. 450-2018-03807
r)  Legal and contractual matters relating to the Williamson County Health Care Participation Program/Local Provider Participation Program and Williamson County Charity Services.
s)  Legal matters relating to Sunset Meadows Subdivision.
t)  Discuss District Office Lease at the Williamson County Jester Annex for State Representative.
u)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
v) Case No. 2SC-18-0436; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the Small Claims Court, Precinct Two of Williamson County, Texas
w) BANGL Pipeline Project
x) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
 
64.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
65.   Discuss, consider and take appropriate action on tendering an offer of employment, hiring, and appointment of the Williamson County Senior Director of Human Resources.
 
66. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 18th day of January, 2019 at 3:30 PM and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

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