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STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:40 A.M. on TUESDAY, JANUARY 25, 2011, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit: |
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Present:
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Dan A. Gattis, County Judge
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Lisa Birkman, Commissioner Precinct 1
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Cynthia Long, Commissioner Precinct 2
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Valerie Covey, Commissioner Precinct 3
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Ron Morrison, Commissioner Precinct 4
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Nancy E. Rister, County Clerk
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Attendees:
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Hal Hawes, Legal Advisor Commissioner’s Court
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Connie Singleton, Deputy County Clerk
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1. |
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Review and approval of minutes. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes of the last meeting.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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01.18.2011 CC Minutes
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2. |
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Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
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No action was taken. |
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3. |
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Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
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Accounts Payable/Payroll Manager Donna Baker addressed the Court.
Commissioner Birkman abstained in regards to payment of an invoice for San Gabriel Parkway. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the payment of bills totaling $2,443,085.56 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County budget.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Conflict of Interest Affidavit - Birkman
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01.25.2011 Funding Report
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Quick Check Report
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Wire Transfers
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4. |
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Citizen comments. |
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The following addressed the Court:
Greg Windham of Georgetown
Director of Environmental Programs for Parks Department Gary Boyd |
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CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 13) |
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5. |
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Discuss and consider approving a line item transfer for Non Departmental.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Non Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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6. |
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Discuss and consider approving a line item transfer for Non Departmental.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for Non Departmental:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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7. |
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Discuss and consider approving a line item transfer for County Court at Law #3.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for County Court at Law #3:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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8. |
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Discuss and consider approving a line item transfer for the law library:
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a line item transfer for the law library:
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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9. |
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Consider and take appropriate action on authorizing the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. See Attached forms.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To authorize the transfer of various items through inter-office transfer to County departments and/or auction/donation/destruction. (with changes)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Asset Transfers
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Asset Transfers
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10. |
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Note in minutes completion of continuing education hours required by law for County Clerk.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To note in minutes completion of continuing education hours required by law for County Clerk.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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2010 CE certificate
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11. |
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Consider approving property tax collections for the month of December 2010 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve property tax collections for the month of December 2010 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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120110-123110 GWI-RFM
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12. |
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Consider approving property tax refunds over $2,500.00 for the month of December 2010 for the Williamson County Tax Assessor/Collector.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve property tax refunds over $2,500.00 for the month of December 2010 for the Williamson County Tax Assessor/Collector.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Court Refunds Dec 10
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13. |
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Discuss and consider final plat approval for Hilltop at Stable Oaks, Pct. #2.
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve final plat for Hilltop At Stable Oaks, Pct. #2.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Projects Hilltop At Stable Oaks
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REGULAR AGENDA |
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14. |
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Hear presentation on and recognize Eagle Scout candidate Jeremy Matthews for his Eagle Scout project work on placement of mile markers along the Brushy Creek Regional Trail.
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The following addressed the Court:
Senior Director of Parks & Recreation Jim Rodgers
Director of Environmental Programs for Parks Department Gary Boyd
Eagle Scout Jeremy Matthews |
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15. |
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Discuss and consider approving a grant awarded for the 2011 National Crime Victims' Rights Week by the National Association of VOCA (Victims of Crime Act). The agreement is between the National Association of VOCA Assistance Administrators ("NAVAA") and the Williamson County Attorney's Office. The funds will be used by the Williamson County Crime Victim Advocates.
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve a grant awarded for the 2011 National Crime Victims' Rights Week by the National Association of VOCA (Victims of Crime Act), an agreement between the National Association of VOCA Assistance Administrators ("NAVAA") and the Williamson County Attorney's Office.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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After action Report
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Crime Victims Rights Week Subgrant Award
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Letter
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16. |
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Discuss the Indigent Healthcare following program changes that were made during 2010.
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The following addressed the Court:
Assistant Director of Williamson County and Cities Health District Bride Roberts
First Assistant County Auditor Julie Kiley |
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17. |
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Discuss and take appropriate action on road bond program. |
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No action was taken. |
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18. |
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Consider a resolution determining the necessity and authorizing the condemnation of certain property interests required for the construction of Ronald Reagan Blvd., Phase IV and take appropriate action. (Cobb Springs Ranch, Ltd. - P4)
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a resolution determining the necessity and authorize the condemnation of certain property interests required for the construction of Ronald Reagan Blvd., Phase IV. (Cobb Springs Ranch, Ltd. - P4)
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Cobb Spring Ranch Condemnation Resolution
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19. |
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Consider authorizing the County Judge to execute a development agreement with Cimarron Hills 2009, L.P. regarding SH 29 turn lane.
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Commissioner Birkman abstained in regards to Cimarron Hills - 103 Dovetail Lane property. (Conflict of Interest Affidavit attached) |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the County Judge to execute a development agreement with Cimarron Hills 2009, L.P. regarding SH 29 turn lane.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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Commissioner Precinct 1 Lisa Birkman (Abstain)
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Attachments: |
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Cimarron Hills Development Agreement
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Conflict of Interest Affidavit - Birkman
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20. |
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Consider and take appropriate action to support Travis County's request to Texas Commission on Environmental Quality (TCEQ) to be removed from a list of areas recommended for non-attainment status.
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Gary Boyd, Director of Environmental Programs for the Parks Department addressed the Court. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve supporting Travis County's request to Texas Commission on Environmental Quality (TCEQ) to be removed from a list of areas recommended for non-attainment status.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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TCEQ Letter of Support for Travis County
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21. |
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Consider approving the agreement extension addendum with Texas Health Institute.
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Director of Mobile Outreach Team Annie Burwell addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the agreement extension addendum with Texas Health Institute with clarification that the grant amount is $36,000.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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THI Grant Addendum
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22. |
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Discuss and consider approving a grade/step change for the position of Assistant Academy Director with the Juvenile Services Department.
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This item was moved to Executive Session.
Scott Matthew of Juvenile Services addressed the Court. |
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Motion By: Commissioner Precinct 4 Ron Morrison |
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Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a grade/step change to 27/5 for the position of Assistant Academy Director with the Juvenile Services Department as requested.
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Aye:
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Other:
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County Judge Dan A. Gattis (Absent from the Dais)
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23. |
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Discuss and take action on the resolution in support of creation of Corn Hill Regional Water Authority.
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President of Sonterra Municipal Utility District Bill Gravell addressed the Court. |
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Motion By: Commissioner Precinct 3 Valerie Covey |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the resolution in support of creation of Corn Hill Regional Water Authority.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Legislation Draft Jarrell
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Jarrell Cornhill Water pg 1
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Jarrell Cornhill Water pg 2
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Corn Hill Regional Water Authority Resolution
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24. |
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Discuss and take appropriate action on appointing alternates from the Williamson County Commissioners' Court to the CAMPO board.
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Motion By: County Judge Dan A. Gattis |
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Second By: Commissioner Precinct 1 Lisa Birkman Motion: To appoint Lisa Birkman, Valerie Covey, Ron Morrison and Judge Dan Gattis as alternates from the Williamson County Commissioners’ Court to the Capital Area Metropolitan Planning Organization (CAMPO) board.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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25. |
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Discuss and take possible action regarding Texas legislative issues and bills that relate to county business. |
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No action was taken. |
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26. |
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Consider approving the agreement between Williamson County and Baer Engineering and Environmental Consulting, Inc to provide asbestos survey services.
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Senior Director of Infrastructure Bob Daigh addressed the Court. |
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Motion By: Commissioner Precinct 1 Lisa Birkman |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve the agreement between Williamson County and Baer Engineering and Environmental Consulting, Inc to provide asbestos survey services.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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Attachments: |
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Baer Engineering Agreement
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27. |
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Discuss and take appropriate action regarding the Commissioners' Court filing a grievance complaint with the State Bar of Texas against the Williamson County Attorney.
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This item was moved to Executive Session. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the filing of a grievance with the State Bar of Texas against the County Attorney for violating Rule 1.01 Competent and Diligent Representation, Rule 1.03 Communication, Rule 1.05 Confidentiality of Information, Rule 1.06 Conflict of Interest, Rule 4.01 Truthfulness in Statements to Others, Rule 4.02 Communications with One Represented by Counsel, Rule 8.02 Judicial and Legal Officials, and Rule 8.04 Misconduct.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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28. |
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Discuss and take appropriate action regarding leasing district office space in the historic Williamson County Courthouse to Representative Charles Schwertner. |
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Motion By: Commissioner Precinct 2 Cynthia Long |
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Second By: Commissioner Precinct 3 Valerie Covey Motion: To assign Judge Gattis and Commissioner Covey to meet with Representative Schwertner in regards to office space and lease details.
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Aye:
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County Judge Dan A. Gattis
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Commissioner Precinct 1 Lisa Birkman
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Commissioner Precinct 2 Cynthia Long
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Commissioner Precinct 3 Valerie Covey
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Commissioner Precinct 4 Ron Morrison
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29. |
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Discuss and take appropriate action on the Burn Ban for Williamson County. |
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The following addressed the Court:
Senior Director of Emergency Services John Sneed
Georgetown Fire Chief Robert Fife
Jollyville Fire Chief John Kiracofe
No action was taken. |
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COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:59 A.M. ON TUESDAY, JANUARY 25, 2011. |
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30. |
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Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
1. Proposed or potential purchase of lease of property by the County:
a) Discuss proposed acquisition of property for right-of-way for SH 195 0.805 south of Bell County Line to IH 35.
b) Discuss proposed acquisition of property for right-of-way for O'Connor Boulevard and 620 project.
c) Discuss proposed acquisition of property for right-of-way for Ronald Reagan Blvd. Phase III and Phase IV.
d) Discuss proposed acquisition of property for proposed SH 29 project.
e) Discuss proposed acquisition of property for right-of-way along Lakeline extension.
f) Discuss proposed acquisition of property for right-of-way along SW By-Pass.
g) Discuss proposed acquisition of property for right-of-way along Pearson and Neenah.
h) Discuss proposed Northwoods Road District.
i) Discuss conveyance of University Boulevard right-of-way.
j) Discuss proposed acquisition of property for right-of-way along Pond Springs Road.
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No action was taken in Executive Session. |
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31. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Cause No. 10-1166-C277; GTE Southwest Incorporated d/b/a Verizon Southwest vs. Williamson County, in the District Court of Williamson County, Texas, 277th Judicial District.
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No action was taken in Executive Session. |
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32. |
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Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District
d) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
e) Cause No. 1:10-cv-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
f) Cause No. 1:10-cv-905; Kimberly Lee & Sharon McGuyer v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division
g) Employment related matters.
h) Other confidential attorney-client matters, including contracts. |
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No action was taken in Executive Session. |
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COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 12:18 P.M. AND RECESSED AGAIN TO EXECUTIVE SESSION AT 12:22 P.M. ON TUESDAY, JANUARY 25, 2011. |
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33. |
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Discuss and take appropriate action on real estate. |
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No action was taken. |
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34. |
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Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:
a) Litigation or claims or potential litigation or claims against the County or by the County.
b) Status Update-Pending Cases or Claims.
c) Cause No. 06-453-C277; Kerry Heckman et al. v. Williamson County, et al., In the District Court of Williamson County, Texas, 277th Judicial District.
d) Cause No. 10-1107-C368; Jana Duty, County Attorney of Williamson County, Texas vs. Dan A. Gattis, County Judge of Williamson County, Lisa Birkman, Cynthia Long, Valerie Covey, and Ron Morrison County Commissioners, David Flores, County Auditor, and Ashlie Koenig, Budget Officer; In the District Court, Williamson County, Texas, 368th Judicial District.
e) Cause No. 1:10-cv-869-LY; Heather Clark, David Claxton & David M. Compton v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
f) Cause No. 1:10-cv-905; Kimberly Lee & Sharon McGuyer v. Williamson County; In the United States District Court for the Western District of Texas, Austin Division.
g) Employment related matters.
h) Other confidential attorney-client matters, including contracts. |
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No action was taken. |
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35. |
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Comments from Commissioners. |
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Commissioner Birkman wished her daugher a happy birthday. |