| |
|
|
|
|
|
|
|
|
|
|
|
STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(
BE IT REMEMBERED that at 9:38 A.M. on TUESDAY, JANUARY 29, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
|
|
Present:
|
Dan A. Gattis, County Judge
|
|
|
Cynthia Long, Commissioner Precinct 2
|
|
|
Valerie Covey, Commissioner Precinct 3
|
|
|
Ron Morrison, Commissioner Precinct 4
|
|
|
Nancy E. Rister, County Clerk
|
|
Absent:
|
Lisa Birkman, Commissioner Precinct 1
|
|
Attendees:
|
Jana Duty, County Attorney
|
|
|
Hal Hawes, Assistant County Attorney
|
|
|
Dale Rye, County Attorney General Counsel
|
|
|
Connie Singleton, Deputy County Clerk
|
|
| |
|
|
|
|
|
|
|
|
1. |
|
|
Read and approve the minutes of the last meeting. |
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the minutes from the last meeting.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
01.02.2008 CC Minutes
|
| |
| |
|
|
|
|
|
|
|
|
2. |
|
|
Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System. |
| |
URS Road Administrator Greg Bergeron addressed the Court. |
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 4 Ron Morrison Motion: To note in minutes off right-of-way work:
Precinct 3 - CK
Army Corp. of Engineers property at Lake Georgetown - Permission to enter the Army Corp. property to haul salvage material to County project at CR 104 and CR 105 for foundation.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Off ROW Work
|
| |
| |
|
|
|
|
|
|
|
|
3. |
|
|
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County. |
| |
Auditor Donna McKitrick addressed the Court.
|
| |
Motion By: Commissioner Precinct 4 Ron Morrison |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize the payment of bills totaling $8,381,997.67 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Bills
|
| |
Addendum
|
| |
Quick Check Report
|
| |
Wire Transfers
|
| |
| |
|
|
|
|
|
|
|
|
4. |
|
|
Citizen comments. |
| |
Mary Ellen Kersch of Georgetown addressed the Court |
| |
|
|
|
|
|
|
|
|
|
|
|
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 14)
|
| |
|
|
|
|
|
|
|
|
5. |
|
|
Consider approving a line item transfer for Constable, Pct. #3.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a line item transfer for Constable, Pct. #3:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
6. |
|
|
Consider approving a line item transfer for Animal Services.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a line item transfer for Animal Services:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
7. |
|
|
Consider approving a line item transfer for URS.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a line item transfer for URS:
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
8. |
|
|
Consider approving 2007 Racial Profiling Report from Constable Pct. #4.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a 2007 Racial Profiling Report from Constable Pct. #4.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Racial Profiling Report
|
| |
| |
|
|
|
|
|
|
|
|
9. |
|
|
Consider approving Treasurers Report on the Williamson County Finances November 2007.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Treasurers Report on the Williamson County Finances November 2007.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Treasurer's Report November 2007
|
| |
| |
|
|
|
|
|
|
|
|
10. |
|
|
Note in minutes the recognition of continuing education hours from the County Clerk.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To note in minutes the recognition of continuing education hours from the County Clerk.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Certificate of hours
|
| |
| |
|
|
|
|
|
|
|
|
11. |
|
|
Consider approving Patrick S. Pace as Deputy to fill the new position created in the current budget for Constable Pct. #2.
|
| |
Constable Precinct 2 Dale Vannoy introduced new Deputy, Patrick Pace to the Court. |
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve Patrick S. Pace as Deputy to fill the new position created in the current budget for Constable Pct. #2.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Patrick Pace
|
| |
| |
|
|
|
|
|
|
|
|
12. |
|
|
Consider authorizing the retirement of one vehicle and transfer of various items from law enforcement departments through inter-office transfer to auction/donation. (Complete list filed with official minutes)
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize the retirement of one vehicle and transfer of various items from law enforcement departments through inter-office transfer to auction/donation.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
consent-auction
|
| |
consent-vehicle retirement
|
| |
| |
|
|
|
|
|
|
|
|
13. |
|
|
Discuss and consider road closures for the Seton Medical Center Williamson Ignite 5K Run scheduled for February 2, 2008.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve road closures for the Seton Medical Center Williamson Ignite 5K Run scheduled for February 2, 2008.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Run Routes Map
|
| |
| |
|
|
|
|
|
|
|
|
14. |
|
|
Discuss and consider granting approval of the final plat for the Gray Subdivision. Pct. #2
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve the final plat for the Gray Subdivision. Pct. #2
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
|
|
|
REGULAR AGENDA |
| |
|
|
|
|
|
|
|
|
15. |
|
|
Discuss and consider granting approval of preliminary plat for County Line Subdivision. Pct. #3
|
| |
County Engineer Joe England addressed the Court.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve preliminary plat for the County Line Subdivision. Pct. #3
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
16. |
|
|
Consider approving Change Order No. 21 for Reagan Blvd. South, Ph. 2 (Project No. 05WC324) in Precinct 2.
|
| |
Richard Ridings of HNTB addressed the Court. |
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve Change Order No. 21 for Reagan Blvd. South, Ph. 2 (Project No. 05WC324) in Precinct 2 in the amount of $106,465.66 to Ranger Excavating.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Change Order 21
|
| |
| |
|
|
|
|
|
|
|
|
17. |
|
|
Discuss and take appropriate action on road bond program. |
| |
Richard Ridings of HNTB addressed the Court. |
| |
|
|
|
|
|
|
|
|
18. |
|
|
Consider authorizing Project Budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: close out P29 County Road 272 then move the balance of $38,940.26 to P91 Limmer Loop.
|
| |
Mike Weaver of Prime Strategies addressed the Court. |
| |
Motion By: Commissioner Precinct 4 Ron Morrison |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize Project Budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: close out P29 County Road 272 then move the balance of $38,940.26 to P91 Limmer Loop.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
19. |
|
|
Consider authorizing Project Budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: transfer $750,000.00 from P167 RM 620 Interim Improvements to P174 Creek Bend Project (City of Round Rock Interlocal Agreement).
|
| |
Mike Weaver of Prime Strategies addressed the Court. |
| |
Motion By: Commissioner Precinct 4 Ron Morrison |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize Project Budget transfer of 2006 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: transfer $750,000.00 from P167 RM 620 Interim Improvements to P174 Creek Bend Project (City of Round Rock Interlocal Agreement).
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
20. |
|
|
Consider authorizing Project Budget transfer of 2001 Road Bond monies per recommendation of Mike Weaver, Road Bond Manager: close out P87 Lakeline Boulevard then move balance of $52,285.77 to P91 Limmer Loop.
|
| |
Mike Weaver of Prime Strategies addressed the Court.
This item was moved to next week's meeting. |
| |
|
|
|
|
|
|
|
|
21. |
|
|
Discuss and take appropriate action on Courthouse restoration.
|
| |
Assistant to County Auditor Julie Kiley addressed the Court. |
| |
Motion By: County Judge Dan A. Gattis |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve clarification of actions taken at the January 15th and 22nd, (2008) Commissioners' Court meeting as detailed in report from Assistant County Auditor Julie Kiley.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Clarification Documents
|
| |
| |
|
|
|
|
|
|
|
|
22. |
|
|
Discuss and take appropriate action on approving a modification to the Intergovernmental Services Agreement (IGSA) between Immigration & Customs Enforcement (ICE) and Williamson County regarding the provision of housing for non-criminal females at the T. Don Hutto Residential Facility.
|
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve a modification to the Intergovernmental Services Agreement (IGSA) between Immigration & Customs Enforcement (ICE) and Williamson County regarding the provision of housing for non-criminal females at the T. Don Hutto Residential Facility.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
T Don Hutto Modification
|
| |
| |
|
|
|
|
|
|
|
|
23. |
|
|
Consider authorizing County Judge to execute amended contract with Sheets & Crossfield, P.C.
|
| |
Assistant County Attorney Hal Hawes and Attorney Charlie Crossfield addressed the Court. |
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 4 Ron Morrison Motion: To authorize the County Judge to execute amended contract with Sheets & Crossfield, P.C to approve rates for Charlie Crossfield from $165 to $180 and Lisa Dworaczyk from $45 to $90.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Sheets & Crossfield Agreement
|
| |
| |
|
|
|
|
|
|
|
|
24. |
|
|
Consider nominating individuals to serve on the Tobacco Settlement Permanent Trust Account Investment Advisory Committee.
|
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To appoint Judge Dan Gattis to serve on the Tobacco Settlement Permanent Trust Account Investment Advisory Committee.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
Tobacco Committee
|
| |
| |
|
|
|
|
|
|
|
|
25. |
|
|
Discuss and take appropriate action on space assessment and remodeling. |
| |
Maintenance Supervisor Joe Latteo, Budget Manager Ashlie Koenig and Director of Human Resources John Willingham addressed the Court. |
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve cost of remodeling Inner Loop Annex, not to exceed $75,000.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
26. |
|
|
Discuss and take action regarding the Counties involvement in the "Adopt the Troops" program.
|
| |
Commissioner Covey advised the Court of the adoption of the Combat Aviation Brigade from Fort Hood in the "Adopt the Troops" program between Williamson County and cities in the County.
There was no action taken. |
| |
|
|
|
|
|
|
|
|
27. |
|
|
Consider awarding bids received for SH 29/CR 104 Phase I improvements to the lowest and best bid - Cash Construction Company, Inc.
|
| |
Mike Weaver of Prime Strategies addressed the Court. |
| |
Motion By: Commissioner Precinct 3 Valerie Covey |
| |
Second By: Commissioner Precinct 2 Cynthia Long Motion: To award bids received for SH 29/CR 104 Phase I improvements to the lowest and best bid - Cash Construction Company, Inc in the amount of $1,977,963.60.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
Attachments: |
| |
HNTB Bid Analysis
|
| |
HNTB Recommendation
|
| |
Steger Bizzell Recommendation
|
| |
Letter SH29/CR104 Improvements
|
| |
Cash Construction Bid
|
| |
| |
|
|
|
|
|
|
|
|
28. |
|
|
Consider authorizing, advertising and setting date of February 20, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals to provide food and drink concession services at Williamson County Regional Park.
|
| |
Motion By: Commissioner Precinct 2 Cynthia Long |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To authorize, advertise and set date of February 20, 2008 at 2:00 P.M. in the Purchasing Department to receive proposals to provide food and drink concession services at Williamson County Regional Park.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
|
|
|
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 10:23 A.M. ON TUESDAY, JANUARY 29, 2008. |
| |
|
|
|
|
|
|
|
|
29. |
|
|
Discuss Real Estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Property.) |
| |
No action was taken in Executive Session.
|
| |
|
|
|
|
|
|
|
|
30. |
|
|
Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
31. |
|
|
Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.) |
| |
No action was taken in Executive Session. |
| |
|
|
|
|
|
|
|
|
|
|
|
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:14 A. M. ON TUESDAY, JANUARY 29, 2008.
|
| |
|
|
|
|
|
|
|
|
32. |
|
|
Discuss and take appropriate action on real estate. |
| |
Motion By: Commissioner Precinct 4 Ron Morrison |
| |
Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve to acquire and relocate the following property on Hwy 79 on the Pass-Through Project: the Campbells: parcel 19, Threadgills: parcel 20 and the Lumpkins: parcel 27 according to regulations.
|
| |
|
Aye:
|
County Judge Dan A. Gattis
|
| |
Commissioner Precinct 2 Cynthia Long
|
| |
Commissioner Precinct 3 Valerie Covey
|
| |
Commissioner Precinct 4 Ron Morrison
|
|
| |
|
|
|
|
|
|
|
|
33. |
|
|
Discuss and take appropriate action on pending or contemplated litigation. |
| |
No action was taken. |
| |
|
|
|
|
|
|
|
|
34. |
|
|
Discuss and take appropriate action on the County Landfill. |
| |
No action was taken.
|
| |
|
|
|
|
|
|
|
|
35. |
|
|
Comments from Commissioners. |
| |
Judge Gattis asked Commissioner Morrison to comment on the grocery bags he was distributing to the Commissioners. Commissioner Morrison noted that he had reusable grocery bags made (at his own personal cost) to distribute at the Open House in Taylor to save on plastic bags in our Landfill.
Commissioner Long announced an Open House at Precinct 2 on Thursday at their building in Cedar Park.
Judge Gattis reminded the Court that there would be a retirement party tomorrow at noon for Clyde Krause. |