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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS' COURT MEETING
JANUARY 15, 2008

             
STATE OF TEXAS )(

COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:36 A.M. on TUESDAY, JANUARY 15, 2008, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
Dan A. Gattis, County Judge  
 
Lisa Birkman, Commissioner Precinct 1  
 
Cynthia Long, Commissioner Precinct 2  
 
Valerie Covey, Commissioner Precinct 3  
 
Ron Morrison, Commissioner Precinct 4  
Absent:
Nancy E. Rister, County Clerk
Attendees:
Jana Duty,County Attorney
Stephen Ackley, Assistant County Attorney
Dale Rye, County Attorney General Counsel
Marilyn Cavender, Executive Assistant County Clerk
Connie Singleton, Deputy County Clerk
             
1.
Read and approve the minutes of the last meeting.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To approve minutes of last meeting.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  01.08.2008 CC Minutes
 
             
2. Consider noting in minutes any off right-of-way work on any County road done by Road & Bridge Unified System.
 

No action taken.

             
3.
Hear County Auditor concerning invoices, bills, Quick Check Report, and Wire Transfers submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the County.
  Auditor Donna McKitrick addressed the Court.

Commissioner Birkman abstained in regards to invoices for San Gabriel Parkway. (Conflict of Interest Affidavit attached)

  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 4 Ron Morrison 

Motion: To authorize the payment of bills totaling $1,485,511.21 from computer printout, Addendum, Wire Transfer, Quick Check Report from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the 2006-07 and 2007-08 County budgets.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Bills
  Addendum
  Wire Transfers
  Conflict of Interest Affidavit - Birkman
 
             
4.
Citizen comments.
  President of Forest Creek Homeowners Association Keith Chandler, Round Rock resident Ava Chandler, Forest Creek Resident Ty Johnston, General Partner for PK-Tack Developer Russell Parker, Forest Creek residents Amy Romig and Jennifer Barwick, Rebecca Bernhardt of the American Civil Liberties Union Foundation of Texas, Forest Creek residents David Block, Craig Sharp, Karen Withers and Mary Phillips addressed the Court.
             
COMMISSIONERS' COURT ADJOURNED TO ROAD DISTRICT MEETING AT 10:27 A.M. AND RECONVENED AT 10:28 A.M.
             
CONSENT AGENDA
The Consent Agenda includes routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the Consent Agenda in order that the Court discuss and act upon it individually as part of the Regular Agenda.
(Items 5 - 11)

             
5. Consider approving a line item transfer for Information Technology Services.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Information Technology Services:
From 0100-0503-005740 Computer Equipment > $5,000 $17,655.00
To 0100-0503-003010 Computer Equipment < $,5000 $4,655.00
To 0100-0503-003011 Computer Software < $5,000 $13,000.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
6. Discuss and consider approving a line item transfer for Facilities.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for Facilities:
From 0100-0409-004999 Miscellaneous $19,550.00
To 0100-0509-004510 Facility Mainteance & Repairs $19,550.00

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
7. Consider approving a line item transfer for the Tax Assessor/Collector.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve a line item transfer for the Tax Assessor/Collector:
From 0100-0499-004999 Miscellaneous $110.00
To 0100-0499-003900 Membership Dues $110.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
8. Consider authorizing the retirement of vehicles and transfer of various items from multiple departments through inter-office transfer to County departments and/or auction.  (Complete list filed with official minutes)
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey 

Motion: To authorize the retirement of vehicles and transfer of various items from multiple departments through inter-office transfer to County departments and/or auction.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  item for transfer
  auction
  vehicle retirement
 
             
9. Consider approving a request for lane closures for a decathlon to be held on January 20, 2008.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a request for lane closures for a decathlon to be held on January 20, 2008.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Race Map
  Request Email
 
             
10. Discuss and consider approving the final plat of Forest Creek Section 36.  Pct. #4
  This item was moved to Regular Session.

County Attorney Jana Duty and General Counsel Dale Rye addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 4 Ron Morrison Motion: To approve the final plat of Forest Creek Section 36. Pct. #4
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
11. Discuss and consider approving the amended plat for The Vineyard at Florence, Section 1.   Pct. #3
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To approve amended plat for The Vineyard at Florence, Section 1.  Pct. #3
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
REGULAR AGENDA
             
12. Discuss and consider approving the preliminary plat of Wolf Subdivision. Pct. #2
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman Motion: To approve the preliminary plat of Wolf Subdivision.  Pct. #2
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 4 Ron Morrison (Absent from the Dais)
             
13. Discuss and consider abandonment of a portion of CR 174 (Brushy Creek Road) being 1.294 acres out of the Samuel Damon Survey, A-170, subject to any utilities.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve abandonment of a portion of CR 174 (Brushy Creek Road) being 1.294 acres out of the Samuel Damon Survey, A-170, subject to any utilities.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 4 Ron Morrison (Absent from the Dais)
  Attachments:
  scan 758 pdf
 
             
14. Discuss and take appropriate action on Williamson County Storm Water Management Plan for coverage under the Texas Commission on Environmental Quality (TCEQ) Phase II (Small) Municipal Separate Storm Sewer Systems (MS4S) General Permit No. TXR40000.
 
  Assistant County Engineer Dwight Pittman addressed the Court.
  Motion By: County Judge Dan A. Gattis 
  Second By: Commissioner Precinct 2 Cynthia Long 

Motion: To approve presentation of the plan for the Williamson County Storm Water Management Plan for coverage under the Texas Commission on Environmental Quality (TCEQ) Phase II (Small) Municipal Separate Storm Sewer Systems (MS4S) General Permit No. TXR40000.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
Other: Commissioner Precinct 4 Ron Morrison (Absent from the Dais)
  Attachments:
  Scan 756
 
             
15. Discuss and take appropriate action on road bond program.
  Richard Ridings of HNTB addressed the Court.

No action taken.
             
16. Consider approving Change Order No. 4 for Road Bond Project Limmer Loop, Ph. 1B (Project #06WC420).
  Richard Ridings of HNTB addressed the Court.
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve Change Order No. 4 for Road Bond Project Limmer Loop, Ph. 1B (Project #06WC420).

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Change Order #4
  06WC420-CO#4-PlanRevisions
 
             
17. Discuss and consider approving HDR/WHM Engineering, Inc. Supplemental #2 to their "On-Call" Engineering Services Professional Service Agreement.
  Richard Ridings of HNTB addressed the Court.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve HDR/WHM Engineering, Inc. Supplemental #2 to their "On-Call" Engineering Services Professional Service Agreement with the stipulation that the rates are verified.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  HDR/WHM Supplemental #2
 
             
18. To discuss and take action on the approval of a line item transfer for the Jail.
  Assistant to County Auditor Julie Kiley addressed the Court.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve a line item transfer for the Jail:
From 0100-0570-001100 Full-time Salaries $8,765.00
From 0100-0570-002010 FICA $671.00
From 0100-0570-002020 Retirement $961.00
To 0100-0570-000360 Transfer to Security Fund $10,397.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
19. Discuss and consider approval of an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the Courthouse Security Fund.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Courthouse Security Fund:
From/To Acct No. Description Amount
  0360-0000-380100 Transfer from General Fund $10,397.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
20. Discuss and consider approval of an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approving a budget amendment for the Courthouse Security Fund.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for the Courthouse Security Fund:
From/To Acct No. Description Amount
  0360-0360-001100 Full-time Salaries $8,765.00
  0360-0360-002010 FICA $671.00
  0360-0360-002020 Retirement $961.00
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
21. Discuss and take appropriate action on a Professional Service Contract with Hamer Enterprises to provide Internet processing services to Constable Pct. #2 Office.
  Motion By: Commissioner Precinct 2 Cynthia Long 
  Second By: County Judge Dan A. Gattis 

Motion: To approve a Professional Service Contract with Hamer Enterprises to provide Internet processing services to Constable Pct. #2 Office.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Hamer Enterprises Contract
 
             
22. Discuss and take possible action regarding the location of Emergency Medical Services facilities within the City of Round Rock and Williamson County.
  City Manager of Round Rock Jim Nuse, Round Rock Fire Chief Larry Hodge and Williamson County EMS Director John Sneed addressed the Court.

No action taken.
             
23. Discuss and consider an order creating the Taylor-Williamson County Joint Airport Height Hazard Zoning Board and appointing two Williamson County representatives. 
  Motion By: Commissioner Precinct 4 Ron Morrison 
  Second By: Commissioner Precinct 2 Cynthia Long 

Motion: To approve an order creating the Taylor-Williamson County Joint Airport Height Hazard Zoning Board and appointing Tim Mikeska and Keith Hagler as the two Williamson County representatives.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Memo to Commissioners
  Exhibit A
  Joint Airport Zoning Board Order
 
             
24. Discuss and take appropriate action regarding the nomination of a Commissioners' Court member to serve on the Policy Committee of the Council of Urban Counties.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey Motion: To nominate Judge Gattis to serve on the Policy Committee of the Council of Urban Counties.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  Policy Committee 2
  Policy Committee 1
  Policy Committee Three
 
             
25. Discuss and take appropriate action on a resolution nominating a member of Commissioners' Court to serve on the Council of Urban Counties Policy Committee.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 3 Valerie Covey 

Motion: To approve a resolution nominating Judge Gattis to serve on the Council of Urban Counties Policy Committee.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
  Attachments:
  CUC Policy Committee Resolution
 
             
26. Consider authorizing and setting date of January 30, 2008 at 11:00 A.M. in the Purchasing Department to receive bids for the 12" water main relocation for SH 29 widening.
  Motion By: Commissioner Precinct 1 Lisa Birkman 
  Second By: Commissioner Precinct 2 Cynthia Long Motion: To authorize and set date of January 30, 2008 at 11:00 A.M. in the Purchasing Department to receive bids for the 12" water main relocation for SH 29 widening.
 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
27. Consider authorizing the advertising and setting date of February 19, 2008 at 2:00 P.M. in the Purchasing Department to receive sealed bids of surplus property for the sale and disposal of an obsolete County bridge in Granger, Texas.
  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To authorize the advertising and set date of February 19, 2008 at 2:00 P.M. in the Purchasing Department to receive sealed bids of surplus property for the sale and disposal of an obsolete County bridge in Granger, Texas.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
COMMISSIONERS' COURT ADJOURNED TO EXECUTIVE SESSION AT 11:43 A.M. ON TUESDAY, JANUARY 15, 2008.

             
28. Discuss Real Estate (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.0721 Deliberation Regarding Real Property.)
  No action was taken in Executive Session.
             
29. Discuss pending or contemplated litigation (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.

             
30. Discuss County Landfill (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.)
  No action was taken in Executive Session.
             
31. Discuss Courthouse Restoration (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.71 consultation with attorney.)
 

No action was taken in Executive Session.

             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 2:29 P.M. ON TUESDAY, JANUARY 15, 2008.
             
32. Discuss and take appropriate action on real estate.
  No action was taken.
             
33. Discuss and take appropriate action on pending or contemplated litigation.
  No action was taken.

             
34. Discuss and take appropriate action on the County Landfill.
  No action taken.
             
35. Discuss and take appropriate action on Courthouse Restoration.
 

Assistant to County Auditor Julie Kiley addressed the Court.

  Motion By: Commissioner Precinct 3 Valerie Covey 
  Second By: Commissioner Precinct 1 Lisa Birkman 

Motion: To approve payment of pay app 22 in the amount of $130,141.79 and 21 in the amount of $30,163.00 to Browning Construction.

 
Aye: County Judge Dan A. Gattis
  Commissioner Precinct 1 Lisa Birkman
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Ron Morrison
             
36. Comments from Commissioners.

COMMISSIONERS’ COURT ADJOURNED AT 2:34 P.M. ON TUESDAY, JANUARY 15, 2008.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 22nd day of January, 2008.


ATTEST: Nancy E. Rister, Clerk of County Court
Commissioners’ Court, Williamson County, Texas

By: Connie Singleton, Deputy


    

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