Commissioners Court - Regular Session

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28.

Meeting Date:	09/14/2021
Annual Asset Inventory Agreement RCI
Submitted By:	Kerstin Hancock, Purchasing
Department:	Purchasing
Agenda Category:	Consent

Information

Agenda Item

Discuss, consider and take appropriate action on approving a Services Contract for Fixed Asset Management Program and Software (BuyBoard Contract #579-19) between Williamson County and RCI Technologies, Inc. for the amount of $48,000.00 plus additional service component for digital photographs of key equipment in the amount of $95/hour and $1/asset photographed (for an estimated $1000.00) and authorizing execution of the contract.

Background

RCI Technologies Inc. has conducted the annual Fixed Asset inventory for Williamson County since 2018. This proposal includes an update of on-site inventory of capital assets, cost research and delivery of a functional database, as well as an added service for digital photographs to catalogue unique assets. The added expense for the photographs is to assist the EOC team and staff in identifying and discussing unique equipment in an emergency situation. This includes placing a bar code label on each item which has been added since the February 2021 inventory. Each item will be recorded as an individual record, citing description, manufacturer, model, serial number, bar code number, old tag number (if tied to a viable database), building and room location. Funding was approved for the FY 22 budget in line item 01.0100.0494.004100. Inventory will be scheduled for Spring 2021 to allow for reporting by July 1, 2022 as required by Texas Local Government Code 262.011 (i).

Fiscal Impact

From/To	Acct No.	Description	Amount

Attachments
RCI proposal
digital photo services

Form Review

Inbox	Reviewed By	Date
Purchasing (Originator)	Joy Simonton	09/08/2021 04:21 PM
County Judge Exec Asst.	Becky Pruitt	09/09/2021 08:31 AM
Form Started By: Kerstin Hancock		Started On: 09/08/2021 03:06 PM
Final Approval Date: 09/09/2021