Commissioners Court - Regular Session

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Meeting Date: 09/14/2021  
Annual Purchasing Exemption for Vehicle and Equipment Repairs
Submitted By: Kerstin Hancock, Purchasing
Department: Purchasing  
Agenda Category: Consent

Agenda Item
Discuss, consider, and take appropriate action on approving the annual request to exempt from competitive bidding/proposal requirements, pursuant to Tex.Loc. Gov't Code Section 262.024(11) ("vehicle and equipment repairs") (i.e. those not covered by insurance coverage and that are paid for from county funds) for FY21/22 based on criteria and definitions provided by the Williamson County Purchasing Agent.
Section 262.024.(a)(11) of the Texas Local Government Code provides an exemption from normal bidding requirements for “Vehicle and Equipment Repairs”. If annually approved in Commissioners Court, this exemption will be administered using the following definitions in order to better clarify which items may be excluded as part of the exemption (see details on attached document):

1.Definitions for “Vehicle and Equipment Repairs” required for the maintenance and repairs of Williamson County Vehicles and Equipment:1.“PARTS” is defined as “Any County purchased replacement item required to return a currently owned County Vehicle or Mobile Industrial Equipment to fully operational status.”
2.“REPAIR SERVICES” is defined as “Any service, other than those paid for under automobile insurance policies, required to return a currently owned County Vehicle or Mobile Industrial Equipment to fully operational status.”
3.“VEHICLES” is defined as “Motorized equipment not operating on rails. (including cars, trucks, motorcycles, ATV’s. etc.)”
4.“EQUIPMENT” is defined as “An instrument that is typically mobile and not stationary, needed for undertaking or to perform a particular service” (including Heavy Machinery Equipment, Generators, Portable Water Pumps, Mowers, Chain Saws, etc.)” The basic intent of this definition would include items that could be daily rented from a local industrial equipment rental center.

This process was reviewed in 2016 by Legal, Purchasing and Fleet and will remain in effect if re-approved. This exemption must be approved annually by the Commissioners Court.

Fiscal Impact
From/To Acct No. Description Amount
exemption policy

Form Review
Inbox Reviewed By Date
Purchasing (Originator) Joy Simonton 09/09/2021 08:02 AM
County Judge Exec Asst. Becky Pruitt 09/09/2021 08:26 AM
Form Started By: Kerstin Hancock Started On: 09/08/2021 08:45 AM
Final Approval Date: 09/09/2021


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