Commissioners Court - Regular Session


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  22.       
Meeting Date: 09/14/2021  
Sharp Copiers for Sheriff's Office - CIT, Cold Case, HQ Main, Warrants, Impound, HQHR
Submitted For: Joy Simonton Submitted By: Laura Zavala, Purchasing
Department: Purchasing  
Agenda Category: Consent

Information
Agenda Item
Discuss, consider and take appropriate action on approving the lease of six (6) Sharp Electronics Corp copiers for the Williamson County Sheriff's Office, one (1) in the amount of $256.27 per month for the CIT Department, one (1) in the amount of $163.58 for the Cold Case Department, one (1) in the amount of $393.36 for the HQ Main Department, one (1) in the amount of $162.42 for the Warrants Department. one (1) in the amount of $85.87 for the Impound and one (1) in the amount of $101.82 for HQHR Department, pursuant to DIR Contract #DIR-CPO-4433.
Background
Approval of these leases will support the operations of the Williamson County Sheriff's Office.  New lease term is for 48 months effective 10/01/2021. This includes 6 machines:
 
  • 1 Sharp MX-5071 color digital copier with 150 sheet single pass doc. feed and one (1) x 550 Sheet paper drawer priced at $256.27 (includes 2,500 Blk copies per month overages at $0.0070each and 1,500 Clr copies per month overages @ $0.0500each) includes delivery, installation, training, parts, labor and toner.  
  • 1 Sharp MX-4071 color digital copier with 150 sheet single pass doc. feed and one (1) x 550 Sheet paper drawer priced at $163.58 (includes 1,000 Blk copies per month overages @$0.0085each and 750 Clr copies per month overages @$0.0500each)  includes delivery, installation, training, parts, labor and toner.  
  • 1 Sharp MX-3571 color digital copier with 150 sheet single pass doc. feed and one (1) x 550 Sheet paper drawer priced at $393.36 (includes 3,500 Blk copies per month overages at $0.0085each and 4,500 Clr copies per month overages @ $0.0500each),  includes delivery, installation, training, parts, labor and toner. 
  • 1 Sharp MX-4071 digital copier with 150 sheet single pass doc. feed and one (1) x 550 Sheet paper drawer priced at $162.42 (includes 10,000 Blk copies per month overages at $0.0070each)  includes delivery, installation, training, parts, labor and toner.  
  • 1 Sharp MX-3571 digital copier with 150 sheet single pass doc. feed and one (1) x 550 Sheet paper drawer priced at $85.87 (includes 600 Blk copies per month overages at $0.0070)  includes delivery, installation, training, parts, labor and toner. 
  • 1 Sharp MX-4071 digital copier with 150 sheet single pass doc. feed and one (1) x 550 Sheet paper drawer priced at $101.82 (includes 2,500 Blk copies per month overages at $0.0070each) includes delivery, installation, training, parts, labor and toner. 
Department contact will Peggy Bruan.  Funding is approved inthe FY 22 budget.  The expenditure will be charged to 01.0100.0560.4621.

Fiscal Impact
From/To Acct No. Description Amount
Attachments
Sharp copiers X6

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Form Review
Inbox Reviewed By Date
Purchasing Joy Simonton 09/08/2021 04:22 PM
Purchasing Joy Simonton 09/09/2021 06:59 AM
Purchasing Joy Simonton 09/09/2021 06:59 AM
County Judge Exec Asst. Becky Pruitt 09/09/2021 08:18 AM
Form Started By: laura.zavala Started On: 09/02/2021 11:17 AM
Final Approval Date: 09/09/2021

    

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