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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
FEBRUARY 11, 2020


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:33 A.M. on TUESDAY, FEBRUARY 11, 2020, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
County Judge Bill Gravell, Jr.  
 
Commissioner Precinct 2 Cynthia Long  
 
Commissioner Precinct 3 Valerie Covey  
 
Commissioner Precinct 4 Russ Boles  
Absent:
Commissioner Precinct 1 Terry Cook
 
County Clerk Nancy E. Rister
Others Present:
Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Rebecca Pruitt, Executive Assistant to County Clerk
             
1. Review and approval of minutes.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve the Minutes of the Regular Session of Commissioners' Court and the Special Session Budget Workshop Session of the February 4, 2020 meetings.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Minutes
  Minutes
 
             
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Accounts Payable/Payroll Manager Nathan Zinsmeyer addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the payment of bills totaling $73,169,722.33 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Funding Report
  Addendum, Wire, BP
 
             
3.
Public Comment Period.
  Those who addressed the Court on Non-Agenda items:
Rev. Chuck Freeman of Round Rock
Bonnie Garner of Georgetown
Bill Kelberlau of Georgetown

No action was taken on this item.
             
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 28 )
             
4. Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including one (1) Chevy Tahoe and one (1) Pioneer 1200 UTV, pursuant to Tx. Local Gov’t Code 263.152.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the disposal of various county vehicle and equipment assets through Auction including (1) Chevy Tahoe and (1) Pioneer 1200 Utility Task Vehicle (UTV), pursuant to Texas Local Government Code Section 263.152.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  V/E Assets for Auction 2.11.20
 
             
5. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 02/06/2020 for the Williamson County Tax Assessor/Collector.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve property tax refunds over $2,500.00 through February 6, 2020 for the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  013120-020620 Refunds Over 2500
 
             
6. Discuss, consider and take action on approving the Investment Report for the Quarter ending December 31, 2019, which was approved by the Investment Committee on January 29, 2019.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the Investment Report for the Quarter ending December 31, 2019, which was approved by the Investment Committee on January 29, 2020.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Investment Report 1-20
 
             
7. Discuss, consider and take action on approving the Williamson County Investment Policy, which was approved by the Investment Committee on January 29, 2020.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the Williamson County Investment Policy, which was approved by the Investment Committee on January 29, 2020. 
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  2020 Policy.Clean
  2020 Policy.Redline
 
             
8. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Merit Report
  Merit LIT
  Position Changes
 
             
9. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, January 2020 Monthly Report in compliance with Code of Criminal Procedure § 103.005.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve Justice of the Peace Precinct 3 January 2020 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  JP#3 January 2020 CCP 103
 
             
10. Discuss, consider and take appropriate action on appointment of Edward H. Trent to fill the unexpired term of Place #2 on the Emergency Services District (ESD) #12 Board of Directors, with the term beginning effective immediately and ending on December 31, 2021.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To appoint Edward H. Trent to fill the unexpired term of Place # 2 on the Emergency Services District (ESD) # 12 Board of Directors, with the term beginning February 11, 2020 and ending on December 31, 2021.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Edward Trent Bio
 
             
11. Discuss, consider and take appropriate action on resignation of Kurt M. Prossner from Place #2 of the Emergency Services District (ESD) board of directors.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To accept the resignation of Kurt M. Prossner from Place # 2 of the Emergency Services District (ESD) Board of Directors.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Resignation Letter
 
             
12. Discuss, consider, and take appropriate action on the Brushy Creek Marlins Swim Meet Parking Plan and Instructions for Sendero Springs Pool located adjacent to Sendero Springs Drive, Round Rock, Texas, for the 2020 Swim Season.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To accept the Brushy Creek Marlins Swim Meet Parking Plan and Instructions for Sendero Springs Pool located adjacent to Sendero Springs Drive, Round Rock, Texas, for the 2020 Swim Season.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Marlins Parking Plan
 
             
13. Discuss, consider and take appropriate action on approving a blanket purchase order for 2019 microfilm imaging services to the Texas State Library in the amount of $75,000, pursuant to the provisions of the Interagency Cooperation Act, Texas Government Code, Title 7, Chapter 771.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a blanket purchase order for 2019 microfilm imaging services to the Texas State Library in the amount of $75,000.00, pursuant to the provisions of the Interagency Cooperation Act, Texas Government Code, Title 7, Chapter 771.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Approved Contract
 
             
14. Discuss, consider and take appropriate action on approving Quote #148119-5 between Priefert Manufacturing and Williamson County for the Installation of New Expo Stalls for the Williamson County Expo Center in the amount of $89,066.60 per the terms of TIPS Contract #170501 and authorizing the purchase.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve Quote # 148119-5 between Priefert Manufacturing and Williamson County for the Installation of New Exposition (Expo) Stalls for the Williamson County Expo Center in the amount of $89,066.60 per the terms of The Interlocal Purchasing System (TIPS) Contract # 170501 and authorize the purchase.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Stall Quote
 
             
15. Discuss, consider and take appropriate action on an Agreement with the Central Texas Regional Mobility Authority Regarding Off-Duty Contracting of County Constable Deputies.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve an Agreement with the Central Texas Regional Mobility Authority Regarding Off-Duty Contracting of County Constable Deputies.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Agreement
 
             
16. Discuss, consider and take appropriate action on approving the letter of agreement to reinstate current vendor agreement and disregard the termination previously sent.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the letter of agreement to reinstate the current vendor agreement and disregard the termination previously sent to ESO Solutions, Inc.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Letter of Agreement
 
             
17. Discuss, consider and take appropriate action on approving the purchase of tasers and accessories from Axon in the amount of $110,745, pursuant to TXMAS Contract #680-A1, and authorizing execution of the quotes and addenda.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the purchase of tasers and accessories from Axon in the amount of $110,745.00 pursuant to the Texas Multiple Award Schedule (TXMAS) Contract # 680-A1 and authorize execution of the quotes and addenda.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Addendum
  Addendum
  Quote
  Quote
 
             
18. Discuss, consider and take appropriate action on approving the filing of an application for a Hazard Mitigation Grant available through the Federal Emergency Management Agency that will provide up to $120,000 for funding a contractor to update the FY21 Hazard Mitigation Plan; and authorize the County Judge to execute any application, resolution and documentation necessary to submit and process such grant application.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the filing of an application for a Hazard Mitigation Grant available through the Federal Emergency Management Agency that will provide up to $120,000.00 for funding a contractor to update the Fiscal Year 2021 (FY21) Hazard Mitigation Plan; and authorize the County Judge to execute any application, resolution and documentation necessary to submit and process such grant application.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Grant Management Request
  HMP Cost Sharing
  PDM Notice of Intent
 
             
19. Discuss, consider, and take appropriate action on approving a service contract between Randal’s Tower Tech, INC and Williamson County pursuant to Quote 161978 in the amount $1,500.00 and authorizing execution of the agreement.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a service contract between Randal’s Tower Tech, Inc. and Williamson County pursuant to Quote 161978 in the amount of $1,500.00 and authorize execution of the agreement.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Quote
  Contract
 
             
20. Discuss, consider and take appropriate action on the Jail Renovations Project P411, Change Order No. 7 from JT Vaughn Construction in the amount of $18,304.00 to approve Electrical/LED Lighting Upgrade Services which was executed by Tom Stanfield, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.  This change order is being funded by the Project Contingency.
  This item was moved to the Regular Agenda where Mark Truesdell of Georgetown and Senior Director of Facilities Management and Planning Dale Butler addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To acknowledge the Jail Renovations Project P-411 and approve Change Order No. 7 from JT Vaughn Construction in the amount of $18,304.00 to approve Electrical / Light Emitting Diode (LED) Lighting Upgrade Services which was executed by Williamson County Facilities Project Manager Tom Stanfield pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Project Contingency.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Change Order 7
 
             
21. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed statements of qualifications for Planning of Ronald Reagan Corridor under RFQ #3602.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the Purchasing Agent to advertise and receive sealed statements of qualifications for the Planning of Ronald Reagan Corridor under Request for Quote (RFQ) # 3602.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
             
22. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Spring 2020 Cul-De-Sac Fog Seal (Anderson Mill West) under IFB #3624.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Spring 2020 Cul-De-Sac Fog Seal (Anderson Mill West) under Invitation for Bid (IFB) # 3624.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
             
23. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Chandler Road Milling, Sealing and Overlay under IFB #3625.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for Chandler Road Milling, Sealing and Overlay under Invitation for Bid (IFB) # 3625.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
             
24. Discuss, consider and take appropriate action on Contract Amendment No 2 under Williamson County Contract for Surveying Services between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On Call Survey - Various County Roads.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve Contract Amendment No. 2 under Williamson County Contract for Surveying Services between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On-Call Survey - Various County Roads.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Contract
 
             
25. Discuss, consider and take appropriate action on Change Order No. 2, to contract number IFB 1904-312, in the amount of $12,080.89 for the Bluebonnet Drive Reconstruction Project.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve Change Order No. 2 to contract number IFB 1904-312 in the amount of $12,080.89 for the Bluebonnet Drive Reconstruction Project.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Change Order
 
             
26. Discuss, consider and take appropriate action on approval of the final plat for the Sanchez Acres subdivision – Precinct 4.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the final plat for the Sanchez Acres subdivision – Precinct 4.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  final plat - Sanchez Acres
 
             
27. Discuss, consider and take appropriate action on approval of the revised preliminary plat (revision #2) for the Liberty Hill 90 subdivision – Precinct 2.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the revised preliminary plat revision No. 2 for the Liberty Hill 90 subdivision – Precinct 2.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  preliminary plat (rev#2) - Liberty Hill 90
 
             
28. Discuss, consider and take appropriate action authorizing the County Judge to execute a letter agreement with George S. Hare and Carolyn S. Hare for a temporary construction easement needed on the Forest North project. Funding Source: Road Bonds P225
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the County Judge to execute a letter agreement with George S. Hare and Carolyn S. Hare for a temporary construction easement needed on the Forest North project to be funded by Road Bond P-225.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Letter of Agreement
 
             
REGULAR AGENDA
             
29. Discuss, consider, and take appropriate action on a proclamation recognizing the month of February as Teen Dating Violence Awareness month.
 
County Attorney Dee Hobbs and County Attorney Lead Prosecutor Thomas Velez addressed the Court.
 
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve a proclamation recognizing the month of February 2020 as Teen Dating Violence Awareness month.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Proclamation
 
             
30. Discuss, consider, and take appropriate action on the DPS Interlocal Contract regarding the Failure to Appear reports by Justice of the Peace courts.
  General Counsel to Commissioners' Court Hal C. Hawes addressed the Court.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the Texas Department of Public Safety (DPS) Interlocal Contract regarding the Failure to Appear reports by Justice of the Peace courts.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Contract
  dps letter
 
             
31. Discuss, consider and take appropriate action to authorize the Williamson County Sheriff's Office to apply for the Criminal Justice Division General Victim Assistance Program grant.
  Sheriff's Office Chief Deputy Tim Ryle and Director of Victim Assistance Hannah Nestorick addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To authorize the Williamson County Sheriff's Office to apply for the Criminal Justice Division General Victim Assistance Program grant.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Certifications and Assurances
  Resolution
  Grants Mgmt Request
 
             
32. Discuss, consider and take appropriate action on approving a grant funded clerk position for the Mobile Outreach Team.
  Director of the Mobile Outreach Team Annie Burwell addressed the Court.
  Motion by: Commissioner Precinct 4 Russ Boles 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve a grant funded clerk position for the Mobile Outreach Team.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  JD
 
             
33. Discuss, consider and take appropriate action on approving a 2015 Certificates of Obligation budget transfer to move $175,000 from Jester Annex Ambulance Bay (P527) to M11 Ambulance Station (P512).
  First Assistant County Auditor Julie Kiley addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve a 2015 Certificates of Obligation budget transfer to move $175,000.00 from Jester Annex Ambulance Bay (P-527) to M11 Ambulance Station (P-512).
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
             
34. Discuss, consider and take appropriate action to approve the projects and budgets for 2020 Capital Improvement Program and the 2015 Certificate of Obligation.
  Senior Director of Facilities Management and Planning Dale Butler addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: County Judge Bill Gravell, Jr. 
Motion: To approve the projects and budgets for 2020 Capital Improvement Program (CIP) and the 2015 Certificate of Obligation and setting aside $2,000,000.00 from CIP for item 4007a 2020 Juvenile Justice Center - Heating, Ventilation and Air-Conditioning (HVAC) system replacement.

 
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  CIP Request List
  Financial Reports
 
             
35. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for the General Fund.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenue for the General Fund:
From/To Acct No. Description Amount
  0100.0000.370502 State Criminal Alien Assistance Program (SCAAP) Funds $8,351.49
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
             
36. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the General Fund Non-Departmental.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the General Fund Non-Departmental:
From/To Acct No. Description Amount
  0100.0409.003312 Justice Benefits $8,351.49
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
             
37. Receive updates on the Department of Infrastructure projects and issues.
  County Engineer Terron Evertson stated that the ribbon cutting for the San Gabriel River Ranch Road Bridge has been postponed due to the weather and a new date has not been given. 

No action was taken on this item. 
             
38. Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No. 10 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On Call Survey - Various County Roads.
  County Engineer Terron Evertson addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Supplemental Work Authorization No. 1 to Work Authorization No. 10 under Williamson County Contract between Diamond Surveying, Inc. and Williamson County dated February 18, 2015 for On-Call Survey - Various County Roads.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Supplemental
 
             
39. Discuss, consider and take appropriate action on Contract Amendment No 3 under Williamson County Contract for Engineering Services between Freese and Nichols, Inc. and Williamson County dated April 7, 2016 for Engineering Design Services for the repair of San Gabriel Ranch Road.
  County Engineer Terron Evertson addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Contract Amendment No. 3 under Williamson County Contract for Engineering Services between Freese and Nichols, Inc. and Williamson County dated April 7, 2016 for Engineering Design Services for the repair of San Gabriel Ranch Road.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Amendment
 
             
40. Discuss, consider, and take appropriate action regarding Change Order No. 2 in the amount of $5,811.00 for the San Gabriel Ranch Road (A Greater Austin Development), a Road Bond project in Commissioner Pct. 2. P: 439; Funding Source: Road & Bridge.
  County Engineer Terron Evertson addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Change Order No. 2 in the amount of $5,811.00 for the San Gabriel Ranch Road (A Greater Austin Development), a Road Bond project in Precinct 2 to be funded by Road and Bridge P-439.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Change Order
 
             
41. Discuss, consider and take appropriate action to authorize the County Judge to execute a Quitclaim Deed releasing 1.67 acres of land to David Nemir, et al. and to accept a Right of Way Easement for 0.97 acres from David Nemir, et al., both actions being necessary to resolve title issues involving a portion of CR 277.
  County Engineer Terron Evertson addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To authorize the County Judge to execute a Quitclaim Deed releasing 1.67 acres of land to David Nemir, et alia (et al) and to accept a Right-of-Way Easement for 0.97 acres from David Nemir, et al., both actions being necessary to resolve title issues involving a portion of County Road (CR) 277.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
Other: Commissioner Precinct 1 Terry Cook (Absent)
  Attachments:
  Quitclaim Deed
  Contract
 
             
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 10:10 A.M. ON TUESDAY, FEBRUARY 11, 2020.
             
42. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: CR 101
    d)    Discuss the acquisition of real property: CR 200
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for Hairy Man Rd. 
    i)     Discuss the acquisition of real property for N. Mays.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop. 
    s)    Discuss the acquisition of right-of-way for Reagan extension.
    t)     Discuss the acquisition of property near the County landfill. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)    Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)    Potential governmental uses for 8th Street downtown parking lot 
    d)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.     Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
  No action was taken in Executive Session.
             
43. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)    Project Cedar
    g)   Project Expansion
    h)   Project Arcos
    i)    Project Woods
    j)    Project Co-Op
  No action was taken in Executive Session.
             
44. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
  No action was taken in Executive Session.
             
45. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:29 A.M. ON TUESDAY, FEBRUARY 11, 2020.
             
46. Discuss and take appropriate action concerning economic development.
  No action was taken on this item.
             
47. Discuss and take appropriate action concerning real estate.
  No action was taken on this item.
             
48. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
  No action was taken on this item.
             
49. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
  No action was taken on this item.
             
50. Comments from Commissioners.
  There were no comments.
COMMISSIONERS COURT ADJOURNED AT 11:31 A.M. ON TUESDAY, FEBRUARY 11, 2020.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 25th day of February, 2020.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk

    

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