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MINUTES OF THE WILLIAMSON COUNTY COMMISSIONERS COURT MEETING
FEBRUARY 4, 2020


STATE OF TEXAS )(
COUNTY OF WILLIAMSON )(

BE IT REMEMBERED that at 9:34 A.M. on TUESDAY, FEBRUARY 4, 2020, a REGULAR SESSION of the Commissioners' Court of Williamson County, Texas, was held with the following being present, to-wit:
Present:
County Judge Bill Gravell, Jr.  
 
Commissioner Precinct 1 Terry Cook  
 
Commissioner Precinct 2 Cynthia Long  
 
Commissioner Precinct 3 Valerie Covey  
 
Commissioner Precinct 4 Russ Boles  
Absent:
County Clerk Nancy E. Rister
Others Present:
Hal C. Hawes, General Counsel to Williamson County Commissioners' Court
Rebecca Pruitt, Executive Assistant to County Clerk
             
1. Review and approval of minutes.
  Motion by: Commissioner Precinct 4 Russ Boles 
  Second by: Commissioner Precinct 1 Terry Cook 
Motion: To approve the Minutes of the January 28, 2020 meeting.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Minutes
 
             
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the payment of bills totaling $5,392,104.68 from the computer printout, Addendum, Wire Transfer, Quick Check Report, and Electronic Benefit Payments from the proper line items, if found by the County Auditor to be legal expenses as appropriated in the County Budget.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Funding Report
  Addendum, Wire, BP
 
             
3.
Public Comment Period.
  Those who addressed the Court on Non-Agenda items:
Katherine Klawunn of Georgetown
Bonnie Garner of Georgetown
Bill Kelberlau of Georgetown

No action was taken on this item.
             
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 31 )
             
4. Discuss, consider and take appropriate action on a line item transfer for Emergency Management.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve a line item transfer for Emergency Management:
From/To Acct No. Description Amount
From 0100.0541.004505 Emergency Management / Software Maintenance $2,100.00
To 0100.0541.004111 Emergency Management / Special Events $2,100.00
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
5. Discuss, consider and take appropriate action on a line item transfer for Emergency Management.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve a line item transfer for Emergency Management:
From/To Acct No. Description Amount
From 0100.0541.004505 Emergency Management / Software Maintenance $5,000.00
To 0100.0541.003010 Emergency Management / Computer Equipment $5,000.00
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Quote for four laptops
 
             
6. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 01/01/2020 through 01/30/2020.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Auction for the period of January 1, 2020 through January 30, 2020.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Assets for Auction - January 2020
 
             
7. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Destruction for the period of 01/01/2020 through 01/30/2020.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Destruction for the period of January 1, 2020 through January 30, 2020.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Assets for Destruction - January 2020
 
             
8. Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including three (3) Panasonic toughbooks, pursuant to Tx. Local Gov’t Code 263.152.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To authorize the disposal of various county vehicle and equipment assets through Auction including (3) Panasonic Toughbooks, pursuant to Texas Local Government Code Section 263.152.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Assets for Auction 2.4.20
 
             
9. Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 01/01/2020 through 01/30/2020.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To acknowledge the Purchasing Department's monthly report of asset dispositions through Inter-departmental Transfer for the period of January 1, 2020 through January 30, 2020.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Assets for Transfer - January 2020
 
             
10. Discuss, consider and take appropriate action on approving property tax refunds over $2,500.00 thru 01/30/2020 for the Williamson County Tax Assessor/Collector.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve property tax refunds over $2,500.00 through January 30, 2020 for the Williamson County Tax Assessor/Collector.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  012420-013020 Refunds Over 2500
 
             
11. Discuss, consider and take appropriate action on the 2019 Racial Profiling Report for the Williamson County Sheriff's Office.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the 2019 Racial Profiling Report for the Williamson County Sheriff's Office.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  2019 Racial Profiling Report
 
             
12. Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, December 2019 Monthly Report in compliance with Code of Criminal Procedure § 103.005.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Justice of the Peace Precinct 3 December 2019 Monthly Report in compliance with Code of Criminal Procedure Section 103.005.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  JP#3 December 2019 CCP 103
 
             
13. Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve compensation changes, position title changes, position grade changes and any corresponding line item transfers.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Merit Report
  Merit LIT
  Position Changes
 
             
14. Discuss, consider and take appropriate action regarding request of Constable Precinct One for approval of Jereme Brinkmann to the open deputy constable position in precinct one pursuant to Tex. Loc. Gov't Code 86.011.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Jereme Brinkmann to the open deputy constable position in Constable Precinct 1 pursuant to Texas Local Government Code Section 86.011.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
15. Discuss, consider and take appropriate action on request to apply for grant funding through the Office of the Governor for continuation of support for the Williamson County Veterans Treatment Court program and approval of the grant resolution.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve a grant application for funding through the Office of the Governor for continuation of support for the Williamson County Veterans Treatment Court program and approve the grant resolution. 
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Resolution
  Grant Budget Form
 
             
16. Discuss, consider and take appropriate action on participation by Williamson County Road Bond Program under the County's habitat conservation plan (HCP) for an improvement and construction project related to Great Oaks Drive, Hairy Man Road and Oak Ridge Drive.
  This item was moved to the Regular Agenda.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve participation by the Williamson County Road Bond Program under the County's Habitat Conservation Plan (HCP) for an improvement and construction project related to Great Oaks Drive, Hairy Man Road and Oak Ridge Drive.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Agreement
 
             
17. Discuss, consider and take any appropriate action to approve an application for Liability Insurance and all related documents to support operations of the Williamson County Fire Marshal Special Operations Office, with an annual premium in the amount of $2,519.00, and authorize execution of said documents.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve an application for Liability Insurance and all related documents to support operations of the Williamson County Fire Marshal Special Operations Office for an annual premium in the amount of $2,519.00 and authorize the execution of said documents.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Agreement
  Agreement
  Insurance Summary
  Invoice
  Insurance Proposal
 
             
18. Discuss, consider and take appropriate action on approving renewal of subscription agreement between DNN Corporation and Williamson County for Evoq OnPrem Production Licenses and Support in the amount of $16,333.32 and authorizing the execution of the agreement.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the renewal subscription agreement between DNN Corporation and Williamson County for Evoq OnPrem Production Licenses and Support in the amount of $16,333.32 and authorize the execution of the agreement.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Contract
 
             
19. Discuss, consider and take appropriate action on approving the service contract between Williamson County and Technology for Education LLC d/b/a TFE Connect to provide renovations to the Audio and Visual at the Georgetown Historic Courthouse in the amount of $49,863.00 per the terms of DIR Contract DIR-TSO-3360, funded through P531, and authorizing execution of the agreement.
  This item was moved to the Regular Agenda where Director of Public Safety Technology Richard Semple addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the service contract between Williamson County and Technology for Education, LLC doing business as (d/b/a) TFE Connect to provide renovations to the Audio and Visual at the Georgetown Historic Courthouse in the amount of $49,863.00 per the terms of Texas Department of Information Resources (DIR) Contract DIR-TSO-3360 to be funded by P-531 and authorize the execution of the agreement.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Contract
  quote
 
             
20. Discuss, consider and take appropriate action on approving the purchase of two (2) Chevrolet Tahoes from Holiday Chevrolet in the amount of $61,502.00 pursuant to Tarrant County Cooperative contract #2019-014 and upfitting from Defender Supply in the amount of $33,746.00 pursuant to Tarrant County Cooperative contract #2019-181.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the purchase of (2) Chevrolet Tahoes from Holiday Chevrolet in the amount of $61,502.00 pursuant to Tarrant County Cooperative contract # 2019-014 and upfitting from Defender Supply in the amount of $33,746.00 pursuant to Tarrant County Cooperative contract # 2019-181.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Estimate
 
             
21. Discuss, consider and take appropriate action on approving the purchase of eighty-nine (89) replacement Panasonic Toughbooks from GTS Technology Solutions, Inc. in the amount of $371,819.11, pursuant to DIR Contract #DIR-TSO-4025.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the purchase of (89) replacement Panasonic Toughbooks from GTS Technology Solutions, Inc. in the amount of $371,819.11, pursuant to Texas Department of Information Resources (DIR) Contract # DIR-TSO-4025.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Quote 1
  Quote 2
 
             
22. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive competitive sealed proposals for Roof Replacements under RFCSP #3471.
  This item was moved to the Regular Agenda where Senior Director of Facilities Management and Planning Dale Butler addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the Purchasing Agent to advertise and receive competitive sealed proposals for Roof Replacements for the Georgetown Health Department - Main Street and the Taylor Health Department under Request for Competitive Sealed Proposal (RFCSP) # 3471.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
23. Discuss, consider and take appropriate action on approving Amendment No. 2 between Williamson County and Populous, Inc for additional civil design on the Williamson County Exposition Pavilion (P-474) in the amount of $8,225.00.
  This item was moved to the Regular Agenda where Senior Director of Parks and Recreation Russell Fishbeck addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Amendment No. 2 between Williamson County and Populous, Inc for additional civil design on the Williamson County Exposition Pavilion (P-474) in the amount of $8,225.00.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Amendment
 
             
24. Discuss, consider and take appropriate action on accepting and approving a report on the Regional Animal Shelter Expansion Project; Vaughn Change Order #18 in the amount of $29,710.00 to approve funding from within the existing contract for underground utility conflict resolution, plumbing, site drainage, furnishings & fencing which was executed by Dale Butler, Williamson County Facilities Director, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code.  This change order is being funded by the Owner’s Contingencies.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To accept a report on the Regional Animal Shelter Expansion Project and approve Vaughn Change Order No. 18 in the amount of $29,710.00 to approve funding from within the existing contract for underground utility conflict resolution, plumbing, site drainage, furnishings & fencing which was executed by Williamson County Facilities Director Dale Butler pursuant to the previous grant of authority under Section 262.031 of the Local Government Code to be funded by the Owner’s Contingencies.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Change Order
 
             
25. Discuss, consider and take appropriate action on the Williamson County North Campus Project (P324) Vaughn Change Order No. 72 in the amount of $133,985.00 to approve funding for the finish-out of interior office and restroom space and exterior fencing and gates.  This change order is to be funded by the Owner’s Contingency from within the existing contract.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the Williamson County North Campus Project (P-324) Vaughn Change Order No. 72 in the amount of $133,985.00 to approve funding for the finish-out of interior office and restroom space and exterior fencing and gates to be funded by the Owner’s Contingency from within the existing contract.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Change Order
 
             
26. Discuss, consider and take appropriate action on authorizing extension of Bulk Fuel for Williamson County Contract #1807-245, renewal option period 1 for the term of December 1, 2019 - November 30, 2020, for the same terms and conditions, with the exception to updated bid margins proposed for renewal period, per attached letter dated 1.22.20.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To authorize the extension of Bulk Fuel for Williamson County Contract # 1807-245, renewal option period 1 for the term beginning December 1, 2019 and ending November 30, 2020, for the same terms and conditions, with the exception to updated bid margins proposed for renewal period, per attached letter dated January 22, 2020.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Renewal
 
             
27. Discuss, consider and take appropriate action on awarding IFB 2725 Asphalt Emulsions to the lowest responsive bidder, Ergon Asphalt & Emulsions, Inc.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To award Invitation for Bid (IFB) 2725 Asphalt Emulsions to the lowest responsive bidder, Ergon Asphalt & Emulsions, Inc.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Award Letter
  Solicitation Summary
 
             
28. Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for CR 118 Bridge Rehabilitation at Cottonwood Creek under IFB 3495.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To authorize the Purchasing Agent to advertise and receive sealed bids for County Road (CR) 118 Bridge Rehabilitation at Cottonwood Creek under Invitation for Bid (IFB) 3495.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
29. Discuss, consider and take appropriate action on Change Order No. 1, to contract number IFB 1904-312, in the amount of $48,942.55 for the Bluebonnet Drive Reconstruction Project.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve Change Order No. 1 to contract number IFB 1904 312 for the Bluebonnet Drive Reconstruction Project.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Change Order
 
             
30. Discuss, consider and take appropriate action on awarding IFB 3185 Great Oaks Brushy Creek MUD Water Relocations to the lowest responsive bidder, QA Construction. Funding source is P270.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To award Invitation for Bid (IFB) 3185 Great Oaks Brushy Creek Municipal Utility District (MUD) Water Relocations to the lowest responsive bidder, QA Construction to be funded by P-270.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Recommendation
 
             
31. Discuss, consider and take appropriate action on approval of the preliminary plat for the Alvarado subdivision – Precinct 3.
  Motion by: County Judge Bill Gravell, Jr. 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the preliminary plat for the Alvarado subdivision – Precinct 3.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  preliminary plat - Alvarado
 
             
REGULAR AGENDA
             
32. Discuss, consider and take appropriate action on request to apply for grant funding through the Office of Governor for a Felony Mental Health Court.
  26th District Court Judge Donna King addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve the application for grant funding through the Office of the Governor for a Felony Mental Health Court.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Grant Budget Form
 
             
33. Discuss, consider and take appropriate action on the proposal to renovate the Texas Avenue Building to accommodate WIC moving out of Round Rock A Annex and into the Texas Avenue building.
  Williamson County Health District Manager Justine Price addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve the proposal to renovate the Texas Avenue Building to accommodate Women, Infants and Children (WIC) moving out of Round Rock A Annex and into the Texas Avenue building and have WIC submit to the Commissioners' Court a proposal for an Agreement of Facility Use.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  TX Ave Rough Layout
 
             
34. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tax Assessor Collector Office.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the Tax Assessor Collector Office:
From/To Acct No. Description Amount
  0100.0000.335502 Title Service License Fees $8,500.00

 
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
35. Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tax Assessor Collector Office.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 3 Valerie Covey 
Motion: To approve an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the Tax Assessor Collector Office:
From/To Acct No. Description Amount
  0100.0499.003010 Computer Equipment < $5,000 $1,000.00
  0100.0499.004999 Miscellaneous Expenses $7,500.00
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
36. Discuss, consider and take appropriate action on approving a 2019 Capital Improvement Program Budget to move $60,000 from Audio/Visual Updates District Courts (P521) to Audio/Visual Updates Historic Courthouse (P531).
  Director of Public Safety Technology Richard Semple addressed the Court.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To approve a 2019 Capital Improvement Program Budget to move $60,000.00 from Audio/Visual Updates District Courts (P-521) to Audio/Visual Updates Historic Courthouse (P-531). 
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
             
37. Discuss, consider and take appropriate action on career ladders.
  Senior Director of Human Resources Rebecca Clemons addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 1 Terry Cook 
Motion: To approve the draft for Career Ladder Test Departments to include options b and c under 6. Position Vacancies (as attached).
 
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 4 Russ Boles
Nay: Commissioner Precinct 3 Valerie Covey
  Attachments:
  draft
 
             
38. Discuss, consider, and take appropriate action on a career ladder for the Department of Infrastructure.
  Senior Director of Human Resources Rebecca Clemons addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 1 Terry Cook 
Motion: To approve a career ladder for the Department of Infrastructure.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  RB1
  RB2
  RB3
  RB4
 
             
39. Discuss, consider and take appropriate action on a career ladder for Information Technology.
  Senior Director of Human Resources Rebecca Clemons addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 1 Terry Cook 
Motion: To approve a career ladder for Information Technology.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  IT
 
             
40. Receive updates on the Department of Infrastructure projects and issues.
  No action taken on this item.
             
41. Receive and acknowledge the January 2020 PowerPoint Presentation for the Road Bond program.
  County Engineer Terron Evertson addressed the Court.
  Attachments:
  January 2020 PowerPoint Presentation
 
             
42. Discuss, consider and take appropriate action authorizing the County Judge to execute a Cost Participation Agreement with YMCA regarding the Construction of a Pedestrian Bridge at Twin Lakes Park.
  Senior Director of Parks and Recreation Russell Fishbeck and YMCA of Greater Williamson County CEO Jeff Andresen addressed the Court.
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To authorize the County Judge to execute a Cost Participation Agreement with the Young Men's Christian Association (YMCA) regarding the Construction of a Pedestrian Bridge at Twin Lakes Park.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Agreement
 
             
43. Discuss, consider and take appropriate action authorizing the County Judge to execute a real estate contract with the Ranches at Emerald Meadows, LLC for right of way needed on the CR 111 project (Parcel 29) Funding: Road Bonds P 249
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the County Judge to execute a real estate contract with the Ranches at Emerald Meadows, LLC for the right-of-way needed on the County Road (CR) 111 project (Parcel 29) to be funded by Road Bond P-249.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Contract
 
             
44. Discuss, consider and take appropriate action authorizing the County Judge to execute a Statutory Correction Affidavit with the City of Liberty Hill regarding a recent real estate contract between the County and the City.
  Motion by: Commissioner Precinct 3 Valerie Covey 
  Second by: Commissioner Precinct 2 Cynthia Long 
Motion: To authorize the County Judge to execute a Statutory Correction Affidavit with the City of Liberty Hill regarding a recent real estate contract between the County and the City.
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Affidavit
 
             
45. Discuss, consider and take appropriate action regarding the engagement of the law firm of Bickerstaff Heath Delgado Acosta LLP to represent Williamson County in relation to Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
  Motion by: Commissioner Precinct 2 Cynthia Long 
  Second by: Commissioner Precinct 4 Russ Boles 
Motion: To approve the engagement of the law firm Bickerstaff, Heath, Delgado, Acosta, LLP to represent Williamson County in relation to Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Texas Local Government Code Section 262.024(a)(4).
 
Aye: County Judge Bill Gravell, Jr.
  Commissioner Precinct 1 Terry Cook
  Commissioner Precinct 2 Cynthia Long
  Commissioner Precinct 3 Valerie Covey
  Commissioner Precinct 4 Russ Boles
  Attachments:
  Engagement Letter
 
             
COMMISSIONERS' COURT RECESSED TO EXECUTIVE SESSION AT 11:02 A.M. ON TUESDAY, FEBRUARY 4, 2020.
             
46. Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)   Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)   Discuss the acquisition of real property for CR 176 at RM 2243
    c)   Discuss the acquisition of real property: CR 101
    d)   Discuss the acquisition of real property: CR 200
    e)   Discuss the acquisition of real property for County Facilities.
    f)    Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)   Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)   Discuss the acquisition of real property for Hairy Man Rd. 
    i)    Discuss the acquisition of real property for N. Mays.
    j)    Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)   Discuss the acquisition of real property for CR 111.
    l)    Discuss the acquisition of real property for Corridor H
    m)  Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
    n)   Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)   Discuss the acquisition of right-of-way for Corridor C.
    p)   Discuss the acquisition of right-of-way for Corridor F.
    q)   Discuss the acquisition of right-of-way for Corridor D.
    r)    Discuss the acquisition of right-of-way for SE Loop. 
    s)   Discuss the acquisition of right-of-way for Reagan extension.
    t)    Discuss the acquisition of property near the County landfill. 
    u)   Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)   Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)   Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)   Discuss the acquisition of the MKT Right of Way
    B.   Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)   Discuss County owned real estate containing underground water rights and interests.
    b)   Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)   Potential governmental uses for 8th Street downtown parking lot 
    d)   Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)   Discuss property usage at Longhorn Junction
    f)    Discuss sale of excess 183A right of way to abutting property owner. 
    g)   Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)   Discuss Blue Springs Boulevard
    i)    Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1.
  No action was taken in Executive Session.
             
47. Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)   Business prospect(s) that may locate or expand within Williamson County.
    b)   Wolf Lakes
    c)   Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)   Project Deliver
    e)   Project Advantage
    f)    Project Cedar
    g)   Project Expansion
    h)   Project Arcos
    i)    Project Woods
    j)    Project Co-Op
  No action was taken in Executive Session.
             
48. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. A19CV1110RP; Adam Reposa v. Robert Chody et. al, In the United States District Court for the Western District of Texas.
u) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
v) Claim of Regina Wright.
w) Law on use of County facilities.
x) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
  No action was taken in Executive Session.
             
49. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
  No action was taken in Executive Session.
             
COMMISSIONERS’ COURT RECONVENED FROM EXECUTIVE SESSION AT 11:49 A.M. ON TUESDAY, FEBRUARY 4, 2020.
             
50. Discuss and take appropriate action concerning economic development.
  No action was taken on this item.
             
51. Discuss and take appropriate action concerning real estate.
  No action was taken on this item.
             
52. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a) Litigation or claims or potential litigation or claims against the County or by the County
b) Status Update-Pending Cases or Claims;
c) Employee/personnel related matters
d) Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e) Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f) Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Pokluda et al, In The United States District Court For The Western District of Texas – Austin Division.
g) Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h) Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i) Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j) Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k) Valerie Adams - EEOC Charge No. 450-2018-03807
l) Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m) Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n) BANGL Pipeline Project
o) Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p) D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q) Anthony “Tony” Carter: EEOC Charge No. 451-2019-03927
r) Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s) Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t) Civil Action No. A19CV1110RP; Adam Reposa v. Robert Chody et. al, In the United States District Court for the Western District of Texas.
u) Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
v) Claim of Regina Wright.
w) Law on use of County facilities.
x) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
  No action was taken on this item.
             
53. Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
  No action was taken on this item.
             
54. Comments from Commissioners.
  Judge Bill Gravell, Jr. commended Elections Administrator Chris Davis for his team receiving the award last week from the League of Women Voters of Williamson County and thanking him for his good leadership, training and processes that allowed a timely outcome for the November 2019 election.
COMMISSIONERS COURT ADJOURNED AT 11:50 A.M. ON TUESDAY, FEBRUARY 4, 2020.

THE FOREGOING MINUTES had at a Regular Session of Commissioners’ Court of Williamson County, Texas, having been read are hereby approved this 11th day of February, 2020.


ATTEST: Nancy E. Rister, Clerk of Commissioners’ Court, Williamson County, Texas

By: Rebecca Pruitt, Executive Assistant to County Clerk

    

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