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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
September 29, 2020
9:30 A.M.

 
             
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
3.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting’s Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 47 )
 
4.   Discuss, consider, and take appropriate action on a line item transfer for Constable Precinct #1. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
FROM 0100.0551.003901 Const. Pct #1/Publication $1,000
FROM 0100.0551.003002 Const. Pct #1/Vehicle Equip $1,200
TO 0100.0551.004541 Const Pct #1/Vehicle Maint. $2,200
 
5.   Discuss, consider and take appropriate action on approving a line item transfer for Constable Precinct 2. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
FROM: 0100-0552-003008 Law Enforcement Eq.<$5,000 $900.00
TO: 0100-0552-004209 Cellular Phone/Pager $900.00
 
6.   Discuss, consider and take appropriate action on a line item transfer for Constable Precinct #4. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0554-003006 Office Equipment < $5000 $650
To 0100-0554-003002 Vehicle Equipment < $5000 $650
 
7.   Discuss consider and take appropriate action acknowledging line item transfer of $500 or less completed by the County Auditor during July - September 2020 (FY20 4th quarter). Click to View
 
Attachments
LIT FY20 JUL-SEP 2020
 
8.   Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including two (2) Chevy Tahoes, one (1) Ford F650, one (1) Belly Dump Trailer, one (1) CAT Motor Grader, one (1) Wanco Arrow Board, one (1) Wanco Message Board, one (1) Vermeer Brush Chipper, and three (3) John Deere CX15 Shredders, pursuant to Tx. Local Gov’t Code 263.152. Click to View
 
Attachments
V/E Assets for Auction 9.29.20
 
9.   Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers. Click to View
 
Attachments
Merit Report
Merit LIT
 
10.   Discuss and take appropriate action on accepting a donation to Williamson County Justice Court Precinct 2 Mentor Program from Kari Baumgart in the amount of $200.00. Click to View
 
11.   Discuss, consider and take appropriate action to accept a donation of $125 for Williamson County Conservation Foundation. Click to View
 
12.   Discuss, consider and take appropriate action on accepting a VISA gift card donation in the amount of $100.00 to the Williamson County Sheriff's Office pursuant to Tex. Loc. Gov't Code 81.032. Click to View
 
13.   Discuss, consider, and take appropriate action on extending Worker's Compensation, Property & Casualty Insurance RFP Contract #1904-308, through Lee Insurance Agency for a total amount of $2,568,734, including the Law Enforcement Liability Umbrella Option, for the term October 1, 2020 through October 1, 2021. Click to View
 
Attachments
QBE Specialty Quote
Proposal 9-8-20
Williamson County - 2020 Insurance Renewal Comparison
Williamson County 107151511 Quote Letter
Williamson County 107151511 Specimen Endorsements
 
14.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, February 2020 Monthly Report in compliance with Code of Criminal Procedure § 103.005. Click to View
 
Attachments
JP#3 February 2020 CCP 103
 
15.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, March 2020 Monthly Report in compliance with Code of Criminal Proc. § 103.005. Click to View
 
Attachments
JP#3 March 2020 CCP 103
 
16.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, April 2020 Monthly Report in compliance with Code of Criminal Proc. § 103.005. Click to View
 
Attachments
JP#3 April 2020 CCP 103
 
17.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, May 2020 Monthly Report in compliance with Code of Criminal Proc. § 103.005. Click to View
 
Attachments
JP#3 May 2020 CCP 103
 
18.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, June 2020 Monthly Report in compliance with Code of Criminal Proc. § 103.005. Click to View
 
Attachments
JP#3 June 2020 CCP 103
 
19.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, July 2020 Monthly Report in compliance with Code of Criminal Proc. § 103.005. Click to View
 
Attachments
JP#3 July 2020 CCP 103
 
20.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 3, August 2020 Monthly Report in compliance with Code of Criminal Procedure § 103.005. Click to View
 
Attachments
JP#3 August 2020 CCP 103
 
21.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, August 2020 Monthly Report in compliance with Code of Crim. Proc. § 103.005. Click to View
 
Attachments
JP4 EOM AUG 2020
 
22.   Discuss, consider, and take any appropriate action designating Tuesdays of each month during Fiscal Year 2021 as the Regular Term or Regular Meeting day of the week of the Williamson County Commissioners Court and all other meetings or sessions of Commissioners Court being Special Terms or Special Meetings; with such meetings being held in the Williamson County Commissioners Courtroom on the second floor of Williamson County Courthouse, 710 Main Street, Georgetown, Texas (unless otherwise amended or provided by the Williamson County Commissioners Court) [Tex. Loc. Gov’t Code § 81.005]. Click to View
 
23.   Discuss and take appropriate action on the renewal of contract with the Texas State Library for the County Clerk for microfilm storage and creation for 2020-2021. Click to View
 
Attachments
Contract
 
24.   Discuss, consider and take appropriate action on approving the Second Amendment to Professional Service Agreement for Training and Traumatic Event Response for the Sheriff's Office, with Tania Glenn, originally approved on 06/13/2017, aligning agreement with the FY2021 approved budget of $35,000 and authorizing the execution of the amendment. Click to View
 
Attachments
Tania Glenn SO Addendum 2
 
25.   Discuss, consider and take appropriate action on approving the Second Amendment to Professional Service Agreement for Training and Traumatic Event Response for Emergency Services, with Tania Glenn, originally approved on 10/15/2019, aligning agreement with the FY2021 approved budget of $45,000 and authorizing the execution of the amendment. Click to View
 
Attachments
Tania Glenn EMS Addendum 2
 
26.   Discuss, consider, and take appropriate action on approving the Consulting Services Agreement between Rely Information Systems, LLC and Williamson County for DBA patch and upgrade assistance and general Oracle DBA support and maintenance of Williamson County Oracle applications in the not-to-exceed- amount of $82,000.00, exempting the services to be provided under the agreement from the competitive bidding proposal requirements are per the County Purchasing Act, pursuant to the discretionary exemption for personal services, as set forth under the Texas Local Government Code, Section 262.024.(a)(4), and authorizing execution of the agreement. Click to View
 
Attachments
Consulting Services Agreement with Rely Information Systems
 
27.   Discuss, consider and take appropriate action on approving an agreement for Research Advisory Services with Gartner, Inc. in the amount of $90,965 per DIR Contract #DIR-TSO-4099 and authorizing the execution of the agreement. Click to View
 
Attachments
FEMA Addendum and Agreement
 
28.   Discuss, consider, and take appropriate action on the acceptance of the FY20 Emergency Management Performance Grant award issued by the Texas Division of Emergency Management. Click to View
 
Attachments
EMPG Award Letter
EMPG Terms and Conditions
 
29.   Discuss, consider and take action to fund expenses associated with State Covid Test Sites from Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding budget. Click to View
 
30.   Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Taylor Butane Co. Inc. d/b/a TBC Propane to provide the installation of a new propane tank for the Williamson County Expo Center in the amount of $3,431.00 and authorizing execution of the agreement. Funding Source P475. Click to View
 
Attachments
Contract and Quote
 
31.   Discuss, consider and take appropriate action on authorizing the Amendment to Statement of Work for Fire Alarm Monitoring Services Contract with Johnson Controls, Inc., pursuant to TIPS Cooperative Contract #18020401 with services defined in contract list summary adding Williamson County Expo Pavilion for $599.27 annually. Click to View
 
Attachments
signed addendum
Wilco - Master Monitoring Contract
Wilco - List of locations
 
32.   Discuss, consider and take appropriate action on approving the extension of Landscape Maintenance Services Contract 1807-251, renewal period 1, for the same pricing, terms and conditions as the existing contract with Red & White Greenery, Inc. for the term of October 1, 2020 – September 30, 2021, and authorizing execution of the renewal agreement. Click to View
 
Attachments
1807-251 Landscape Maintenance Services - renewal 1 - vendor signed
Original pricing
 
33.   Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and ADT Commercial LLC to provide alarm monitoring services for Williamson County Elections Office for $2,835.00 for equipment and installation and $74.99 per month for recurring service and IT Warehouse for $1,764.82 for equipment and installation and $74.53 per month recurring service and authorizing execution of the agreement. Click to View
 
Attachments
Addendum and ADT agreements
 
34.   Discuss, consider, and take appropriate action on approving the monthly frequencies for disposal of bins in Williamson County locations as identified in Second Addendum A of the Services Contract with Paper Retriever of Texas, LLC, for the monthly amount of $530 and authorizing execution of the addendum. Click to View
 
Attachments
Commercial Service Agreement
Paper Retriever Addendum A
 
35.   Discuss, consider and take appropriate action on rejecting proposals for RFP #T1620 and authorizing the Purchasing Agent to advertise and receive sealed proposals for Williamson County Facilities – Automatic Door Preventative Maintenance and Emergency Services, and request that information related to competition be excepted pursuant to Texas Government Code 552.104 and Authorize the Purchasing Agent to advertise and receive proposals under the new RFP #T1993. Click to View
 
36.   Discuss, consider and take appropriate action on Change Order No. 13 for Prime Construction Change Order No. 13 in the amount of $0.00 to approve additional contract days due to weather and scope changes to contract. Click to View
 
Attachments
Expo Pavilion P474 and Concessions P475 Prime Change Order No. 13
Expo Impact Days for CO No 13 Prime Construction
 
37.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Regional Animal Shelter Expansion Project (P435); Vaughn Construction Change Order #21 in the amount of <$133,780.00.> (CREDIT).  This change order results in an overall credit to the project. Click to View
 
Attachments
Animal Shelter P435 Vaughn Change Order No. 21
 
38.   Discuss, consider and take appropriate action on deductive Change Order No. 08 from Prime Construction for the River Ranch County Park in the amount of <$11,078.05> (CREDIT).  This change order results in an overall credit to the project. Click to View
 
Attachments
River Ranch CP Prime CO#08
 
39.   Discuss, consider and take appropriate action on approving Work Authorization No. 2 for the Child Advocacy Center (P530) in the amount of $12,365.00 to expire on January 31, 2021, under Williamson County Contract for Engineering Services between Williamson County and Kleinfelder, Inc. dated May 5, 2020. Click to View
 
Attachments
Child Advocacy Center Addition (P530) Work Authorization No. 2 - Kleinfelder, Inc.
 
40.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #17 in the amount of $1,091.00. This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
Vaughn Change Order No. 17 Inner Loop (P434)
 
41.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #18 in the amount of $1,225.00. This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
5. Williamson County Inner Loop Annex (P434) – Vaughn Construction Change Order No. 18
 
42.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #20 in the amount of <$6,000.00.> This deductive change order will be credited to owner’s contingency from within the original project budget and results in an overall credit to the project. Click to View
 
Attachments
Williamson County Inner Loop Annex (P434) – Vaughn Construction Change Order No. 20
 
43.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #19 in the amount of $1,288.00. This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
Williamson County Inner Loop Annex (P434) – Vaughn Construction Change Order No. 19
 
44.   Discuss, consider and take appropriate action on Work Authorization No 4 in the amount of $61,901.50 to expire on December 31, 2020 under Williamson County Contract for Surveying Services between Surveying And Mapping LLC and Williamson County dated May 19, 2020 for Design Survey & ROW delineation within Durham Park Subdivision. Funding source: P498. Click to View
 
Attachments
SAM 2586 WA4 Durham Park Subdivision
 
45.   Discuss, consider, and take appropriate action on TWDB FIF Williamson County Atlas 14 Floodplain Mapping Grant Application and Resolutions. Click to View
 
Attachments
Atlas 14 Floodplain Mapping Grant
Atlas14 TWDB Budget
Atlas14 - TWDB Resolution
Application Resolution - Certificate of County Clerk
 
46.   Discuss, consider, and take appropriate action on approving the agreements between Williamson County and the Amarillo Junior College District to provide technical training to the Williamson County Road & Bridge Division in the amount of $39,800.00 and authorizing execution of the agreements. Click to View
 
Attachments
Contracts 1-8
 
47.   Discuss, consider and take appropriate action on approval of the final plat for the Hillside at Coupland Unit 2 subdivision – Precinct 4. Click to View
 
Attachments
final plat - Hillside at Coupland Unit 2
 
REGULAR AGENDA
 
48.   Discuss, consider and take appropriate action on approving a Resolution Authorizing County Grant in relation to the Texas Department of Agriculture Texans Feeding Texans: Home Delivered Meal Grant Program. Click to View
 
Attachments
WBCO Resolution
 
49.   Discuss, consider and take appropriate action regarding the upcoming Williamson County Employee/Spouse Virtual Benefit Fair that will be held on October 5--16, 2020 and the 2021 Open Enrollment Period, October 19-30, 2020. Click to View
 
Attachments
Virtual Benefit Fair Flyer
2021 Open Enrollment Flyer
2021 Williamson County Benefits Guide
 
50.   Discuss, consider, and take appropriate action on the FY20/21 Budget Order. Click to View
 
Attachments
FY20/21 Proposed Budget Order - Track Changes
FY20/21 Proposed Budget Order - No Markup
 
51. Discuss, consider and take appropriate action on funding matters relating to Coronavirus Aid, Relief, and Economic Security (CARES) Act to include, but not be limited to hearing an update on the Wilco Forward grant program, setting budget priorities in relation to remaining CARES Act funds and possible future funding and allocation plans in relation to CARES Act funds.
 
52.   Discuss, consider and take appropriate action for approval of the 2020/21 Family Eldercare Contract. Click to View
 
Attachments
Family Eldercare Contract 2020/21
 
53.   Discuss, consider, and take appropriate action on an Agreement to Extend the Restated and Amended Professional Services Agreement for Coronavirus Disease (COVID-19) Testing between Williamson County and Family Emergency Room, LLC. Click to View
 
Attachments
Extension Agreement FEM Testing
 
54.   Discuss, consider and take appropriate action on future uses and plans relating to the Old Williamson County Jail located at 312 Main Street, Georgetown, Texas. Click to View
 
55.   Discuss, consider and take appropriate action on the engagement of the law firm of Howry Breen & Herman, LLP to represent Williamson County in relation to litigation matters by and on behalf of Williamson County; to include, but not be limited to legal research, claims and demands as requested by the Williamson County Commissioners Court and/or its General Counsel; and exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4). Click to View
 
Attachments
Howry Breen Herman Eng Agreement GL
 
56.   Discuss, consider and take appropriate action on a Voluntary Termination Notice and Agreement relating to a License Agreement between Williamson County and Lone Star Justice Alliance, which was dated effective July 1, 2019, regarding Lone Star Justice Alliance's use of Williamson County's property at 303 and 305 Martin Luther King Boulevard, Georgetown, Texas. Click to View
 
Attachments
Termination Notice and Agreement
 
57.   Discuss, consider and take appropriate action on awarding RFP #T1289 Landscape Services for Williamson County Parks to the overall highest scoring respondent Heart of Texas Landscape and Irrigation Company effective October 1, 2020, in the annual amount of $229,013. Click to View
 
Attachments
Award Summary
 
58.   Discuss, consider and take appropriate action on a request for the Parks Department to apply for a Local Parks Grant for the Expo Center from the Texas Parks and Wildlife Department. Click to View
 
Attachments
Grants Management Request
TPWD Grant Resolution
TPWD Grant Assurances
 
59.   Discuss, consider and take appropriate action on approving an amendment to the DPS Interlocal Agreement for three forensic scientists for the County Attorney's office in the amount of $308.075.54 and authorize execution of the amendment. Click to View
 
Attachments
Amendment 1
Original ILA
 
60.   Discuss, consider, and take appropriate action on the Service SOW Contract and listed quotes totaling $1,229,030.01 between Motorola and Williamson County pursuant to HGAC Contract # RA05-18, and authorize the purchase. Click to View
 
Attachments
Vendor Signed Agreement
BDA Quote
Juniper quote
Aviat Quote
Dispatch Quote
Towers Quote
Jail DAS quote
Wilco Training Lab Quote
 
61.   Discuss, consider and take appropriate action regarding approval and receipt of Vehicle Reimbursement Agreement with The Fellowship Church to be effective October 1, 2020 (Traffic control and security during various church services in Round Rock). Click to View
 
Attachments
Fellowship Church
 
62.   Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Vista Oaks Municipal Utility District regarding off duty contracting of County Sheriff Deputies to be effective October 1, 2020. Click to View
 
Attachments
Vista Oaks MUD
 
63.  
Discuss, consider and take appropriate action on an Agreement for Legal Services for the Williamson County Transformative Justice Program between Williamson County and JR Hancock; and exemption of such services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4).
Click to View
 
Attachments
Legal Services Agreement
 
64.   Discuss, consider and take appropriate action on an Agreement for Legal Services for the Williamson County Transformative Justice Program between Williamson County and Jo Poenitzsch; and exemption of such services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4). Click to View
 
Attachments
Legal Services Agreement
 
65.   Discuss, consider and take appropriate action authorizing the County Auditor to make any line item transfers necessary to complete the 2019-2020 budget within individual funds. Click to View
 
66.   Discuss, consider and take appropriate action authorizing the County Auditor to transfer sufficient monies from cash ending balance of fiscal year 2019-2020 to balance the county budget for 2020-2021. Click to View
 
67.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the General Fund - Justice of the Peace Precinct #2 donation. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367400 Donations $200.00
 
68.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the General Fund - Justice of the Peace Precinct #2 donation. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0452.003670 Use of Donations $200.00
 
69.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional revenues for the Williamson County Regional Animal Shelter Donation Fund. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0546.0000.367404 Animal Shelter Donations $30,630.33
0546.0000.367440 Jane's Fund Donations $6,396.73
0546.0000.367441 Special Projects $5,000.00
0546.0000.367442 Play Yard Donations $5,610.50
0546.0000.367443 Heart Worm Donations $7,478.70
0546.0000.367445 SIT Team Donations $5,010.00
0546.0000.367447 Animal Transport Donations $10.00
0546.0000.370150 Sales of Pet Care Products $1,241.50
 
70.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment acknowledging additional expenditures for the Williamson County Regional Animal Shelter Donation Fund. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0546.0546.003510 Purchases for Resale $1,241.50
0546.0546.003670 Use of Donations $30,630.33
0546.0546.004100 Professional Services $6,396.73
0546.0546.004109 Special Needs $5,000.00
0546.0546.004231 Travel $10.00
0546.0546.004232 Training $5,010.00
0546.0546.004509 Facility Enhancements $5,610.50
0546.0546.004975 Animal Medical Care $7,478.70
 
71.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367403 Park Donations $440.04
 
72.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $440.04
 
73.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment for EMS Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367401 EMS Donations $300.00
 
74.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the use of EMS Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0540.003670 Use of Donations $300.00
 
75.   Discuss, consider and take appropriate action on approving the purchase of an add-on Module for Election's poll books in the amount of $12,000 and exempting Tenex Software Solutions from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024(a)(7)(D) captive replacement components for equipment. Click to View
 
Attachments
Quote
 
76.   Discuss, consider, and take appropriate action regarding the appointment of election Judges and Alternate Judges to serve for a one year term beginning September 1, 2020 and ending August 31, 2021. Click to View
 
Attachments
Election judges and alts
 
77.   Discuss, consider, and take any appropriate action regarding the authorization for Williamson County to participate in a joint election with other political subdivisions to be conducted on November 3, 2020. Click to View
 
Attachments
Order of joint election
 
78.   Discuss, consider and take appropriate action approving issuance of a Notice of General Election and approval of the Vote Center locations to be used for the elections to be held November 3, 2020. Click to View
 
Attachments
Notice of election
 
79.   Discuss, consider and take appropriate action on a Grant Agreement between Williamson County and the Center for Tech and Civic Life (CTCL) relating to the issuance of $263,644.00 grant funds from the CTCL COVID-19 Response Grant Program to be used exclusively for the public purpose of planning and operationalizing safe and secure election administration in Williamson County in 2020. Click to View
 
Attachments
CTCL grant agreement
 
80.   Discuss, consider and take appropriate action on approving a temporary hazard pay increase of $3.00 per hour for election presiding judges, supervisors and clerks working during early voting and/or election day for the November 3, 2020 election using funds from the Center for Tech and Civic Life (CTCL) grant. Authorization is being requested pursuant to Texas Election Code Section 32.093 requiring compensation of election judges and clerks to be fixed by the commissioners court for an election ordered by the governor. Click to View
 
81.   Discuss, consider and take appropriate action for establishing Central Counting Station and appointment of officers to serve at the Central Counting Station for the election to be held on November 3, 2020. Click to View
 
Attachments
Order Estbl CCS
 
82.   Receive updates on the Department of Infrastructure projects and issues. Click to View
 
83.   Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $19,683.04 for O'Connor Traffic Signals (Champion Infrastructure), a Road Bond project in Commissioner Pct. 1.
P: 329  Funding: Road Bond
Click to View
 
Attachments
1907-333 O'Connor Traffic Signals Change Order No 1
 
84.   Discuss, consider and take appropriate action on awarding IFB #T1498 Shell Road and Shell Spur Milling & Overlay to the lowest responsive bidder Lone Star Paving Company and authorizing execution of the Ensuing Agreement. Click to View
 
Attachments
Recommendation Letter
Agreement
 
85.   Discuss, consider and take appropriate action on Work Authorization No 1 in the amount of $157,797.00 to expire on December 31, 2020 under Williamson County Contract for Surveying Services between McGray & McGray Land Surveyors, Inc. and Williamson County dated May 19, 2020 for CR 282. Funding source: 01.0200.0210.004100. Click to View
 
Attachments
McGray & McGray 2586 WA1 CR 282
 
86.   Discuss, consider, and take appropriate action on awarding IFB #T1740 Corridor H-Sam Bass Rd Traffic Signal Improvements to Austin Traffic Signal in the amount of $319,866.00 and authorizing execution of the agreement. Funding source is P462 Click to View
 
Attachments
Recommendation Packet
Statement of Opening
 
87.   Discuss, consider and take appropriate action on a Real Estate Contract with Russell and Raquel Salisbury for right of way needed on the Corridor C project (Parcel 4). Funding Source: road bonds P459 Click to View
 
Attachments
Salisbury Contract
 
88.   Discuss, consider and take appropriate action on a claim for fixed moving expenses caused by a right of way acquisition on the SE Loop project- Parcel 18. Funding Source: Road Bonds P463 Click to View
 
Attachments
Guzman Relocation Claim
 
89.   Discuss, consider and take appropriate action on a Claim for Payment of Rent Supplement to a tenant (Andrew Nesbitt) on a SE Loop project right of way acquisition on Parcel 14. Funding Source: Road Bonds P463 Click to View
 
Attachments
Claim for Rent Supplement
 
90.   Discuss, consider and take appropriate action on a Real Estate Contract with Elisabeth Henning for right of way needed on the SE Loop project (Parcel 81). Funding Source: Road Bonds P463 Click to View
 
Attachments
Henning Contract
 
91.   Discuss, consider and take appropriate action on two claims for actual moving expenses caused by the right of way acquisition on the CR 111 project (Parcel 44DE). Funding Source: Road Bonds P292 Click to View
 
Attachments
Hernandez Relo Claim #1
Hernandez Relo Claim #2
 
92.   Discuss, consider and take appropriate action on a Possession & Use Agreement for Transportation Purposes with Bruce E. Nakfoor, Trustee for right of way needed on the US 183 right turn lane project. Funding Source: Road Bonds P277 Click to View
 
Attachments
Nakfoor PUA
 
93.   Consider a resolution determining the necessity and authorizing the use of eminent domain to condemn (0.296 acres) required for the construction of the SE Loop project, and take appropriate action. (Jennie Elizabeth Dilworth and Edward Owen Dilworth) Click to View
 
Attachments
Dilworth Resolution
 
94.   Discuss, consider and take appropriate action on a Real Estate contract with The Walther Family Limited Partnership, a Texas limited partnership for Right of Way needed on the County Road 366 project. (Parcel 2) Funding Source: P296 Click to View
 
Attachments
Walther Real Estate Contract
 
95.   Discuss, consider and take appropriate action on a Real Estate contract with The Walther Family Limited Partnership, a Texas limited partnership for Right of Way needed on the County Road 366 project. (Parcel 16) Funding Source: P296 Click to View
 
Attachments
Walther Real Estate Contract
 
96.   Discuss, consider and take appropriate action on a Real Estate contract with The Walther Family Limited Partnership, a Texas limited partnership for Right of Way needed on the County Road 366 project. (Parcel 21) Funding Source: P296 Click to View
 
Attachments
Walther Contract
 
97.   Discuss, consider and take appropriate action on a Letter Agreement to Pedernales Electric Cooperative, Inc. regarding relocation expenses reimbursement on CR 200. Click to View
 
Attachments
CR 200 PEC Letter
 
98.   Discuss, consider and take appropriate action on a Letter Agreement to Pedernales Electric Cooperative, Inc. regarding relocation expenses reimbursement on Seward Junction SE. Click to View
 
Attachments
SJSE PEC Letter
 
99.   Discuss, consider and take appropriate action on a Letter Agreement to Pedernales Electric Cooperative, Inc. regarding relocation expenses reimbursement on Ronald Reagan Blvd. North (Phase IV). Click to View
 
Attachments
RRN4 PEC Letter
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
100.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: O'Connor Signal Project
    d)    Discuss the acquisition of real property: CR 278
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for CR 366. 
    i)     Discuss the acquisition of real property for N. Mays.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of real property for future SH 29 corridor. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    s)    Discuss the acquisition of right-of-way for US 183 Right Turn Lane project.
    t)     Discuss the acquisition of right of way for the Great Oaks Bridge Project. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)    Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)    Potential governmental uses for 8th Street downtown parking lot 
    d)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
Click to View
 
101.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)     Project Cedar
    g)    Project Expansion
    h)    Project Arcos
    i)     Project Woods
    j)     Project Co-Op
    k)    Project Liberty
    l)     Project Long Haul
   m)    Project Bon Jovi
   n)     Project Crystal
Click to View
 
102. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. David Bernhardt, et al., In the Western District Court, Western District of Texas, Austin Division.
f)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
g)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
h)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
i)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
j)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
k)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
l)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
m)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
n) Claim of Regina Wright.
o) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
p) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
q) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
r) Cause No. 20-0752-C26; County of Williamson, by and through the Williamson County Commissioners Court v. Robert Chody, Individually and in his Official Capacity as Sheriff of Williamson County; In the 26th District Court of Williamson County, Texas.
s) Legal matters relating to Javier Ambler.
t) Case 1:20-cv-00927-LY; Heather Vargas v. Williamson County, Texas; In The United States District Court for the Western District Of Texas Austin Division.
u) U.S. Department of Labor - Office of the Assistant Secretary for Veteran's Employment and Training Service Case # TX-2020-00017-20-G - Brooke Kronmiller.  
v) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.;   In the United States District Court for the Western District of Texas, Austin Division.
w)  Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
x) Cause No. 20-1213-C368; Michael Klier v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas.
y) Cause No. 3SC-20-0114; City Of Leander, by and through Texas Municipal League Intergovernmental Risk Pool As Subrogee, v. Williamson County; In The Justice Court Precinct 3 of Williamson County, Texas.
 
103. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
104. Discuss and take appropriate action concerning economic development.
 
105. Discuss and take appropriate action concerning real estate.
 
106. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. David Bernhardt, et al., In the Western District Court, Western District of Texas, Austin Division.
f)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
g)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
h)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
i)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
j)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
k)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
l)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
m)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
n) Claim of Regina Wright.
o) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
p) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
q) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
r) Cause No. 20-0752-C26; County of Williamson, by and through the Williamson County Commissioners Court v. Robert Chody, Individually and in his Official Capacity as Sheriff of Williamson County; In the 26th District Court of Williamson County, Texas.
s) Legal matters relating to Javier Ambler.
t) Case 1:20-cv-00927-LY; Heather Vargas v. Williamson County, Texas; In The United States District Court for the Western District Of Texas Austin Division.
u) U.S. Department of Labor - Office of the Assistant Secretary for Veteran's Employment and Training Service Case # TX-2020-00017-20-G - Brooke Kronmiller.  
v) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.;   In the United States District Court for the Western District of Texas, Austin Division.
w)  Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
x) Cause No. 20-1213-C368; Michael Klier v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas.
y) Cause No. 3SC-20-0114; City Of Leander, by and through Texas Municipal League Intergovernmental Risk Pool As Subrogee, v. Williamson County; In The Justice Court Precinct 3 of Williamson County, Texas.
 
107.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
108. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 25th day of September 2020 at 5:00 PM and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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