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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
September 1, 2020 
9:30 A.M.

 
             
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
3.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting’s Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 70 )
 
4.   Discuss, consider and take appropriate action on a line item transfer for the Road and Bridge Division. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0200-0210-005741 Computer Software > $5,000 $52,700.00
To 0200-0210-003554 Chemicals, Roadside Spraying $52,700.00
 
5.   Discuss, consider and take appropriate action on a line item transfer for EMS. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0540-003307 Pharmaceuticals $10,000
To 0100-0540-003200 Medical Supplies $10,000
 
6.   Discuss, consider and take appropriate action on a line item transfer for the District Attorney's Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0440-004932 Trial Expense $15,000
To 0100-0440-004125 Transcripts $15,000
 
7.   Discuss, consider and take appropriate action on a line item transfer for the District Attorney's Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0440-003100 Office Supplies $3700.00
To 0100-0440-003005 Office Furniture $3700.00
 
8.   Discuss, consider, and take appropriate action on a line item transfer for the County Attorney's Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0475.004902 Co Atty Legislative Dollars $10,067.58
To 0100.0475.003005 Office Furniture < $5,000 $3,000.00
To 0100.0475.004210 Internet/Email Svs $428.98
To 0100.0475.003011 Computer Software $4,888.60
To 0100.0475.003006 Office Equipment < $5,000 $150.00
To 0100.0475.003901 Publications/Books/Periodicals $600.00
To 0100.0475.004212 Postage $1,000.00
 
9.   Discuss, consider and take appropriate action on a line item transfer for the Sheriff's Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
FROM 0100.0560.003900 Membership Dues $2,300.00
TO 0100.0560.004510 Facility Maintenence $2,300.00
 
10.   Discuss, consider, and take appropriate action on a line item transfer for the Fire Marshal Special Operations Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0542-004500 Maintenance Contracts $2500.00
To 0100-0542-003001 Small Equipment & Supplies $2500.00
 
11.   Discuss, consider, and take appropriate action on a line item transfer for Fire Marshal Special Operations Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0542-004500 Maintenance Contracts $1,000.00
To 0100-0542-003110 Other Supplies $1,000.00
 
12.   Discuss, consider, and take appropriate action on a line item transfer for Constable Precinct #1. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
FROM 0100.0551.003010 CON 1 Computer Equip $1,800
TO 0100.0551.003008 CON 1 LE Equip $1,800
 
13.   Discuss, consider and take appropriate action on line item transfers for the Parks Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0510-004100 Professional Services $5,000
From 0100-0510-004311 Advertising - General $3,000
From 0100-0510-004500 Maintenance Services $1,500
From 0100-0510-004962 Janitorial Services $8,150
From 0100-0510-005003 Equipment > $5,000 $6,500
To 0100-0510-003001 Small Equipment & Tools $14,000
To 0100-0510-003102 Safety Supplies $2,000
To 0100-0510-004510 Facility Repairs $8,150
 
14.   Discuss, consider, and take appropriate action on a line item transfer for Facilities. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100.0509.003318 Janitorial Supplies $600.00
To 0100.0509.004990 Solid Waster Mgmt/Recycling $600.00
From 0100.0509.003005 Office Furniture <$5,000 $4,167.80
From 0100.0509.003011 Computer Software <$5,000 $3,866.12
From 0100.0509.003105 Paper Supplies $1,865.49
From 0100.0509.004512 Kitchen Maint & Repair $5,914.45
To 0100.0509.004510 Facility Maintenance & Repair $24,914.99
To 0100.0509.005700 Vehicles >$5,000 $898.87
 
15.   Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 08/01/2020 through 08/26/2020. Click to View
 
Attachments
Assets for Auction - August 2020 Monthly Report
 
16.   Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Inter-departmental Transfer for the period of 08/01/2020 through 08/26/2020. Click to View
 
Attachments
Assets for Transfer - August 2020 Monthly Report
 
17.   Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including one (1) Chevrolet Tahoe and one (1) HP DesignJet Plotter, pursuant to Tx. Local Gov’t Code 263.152. Click to View
 
Attachments
V/E Assets for Auction 9.1.20
 
18.   Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers. Click to View
 
Attachments
Merit LIT correction
 
19.   Discuss, consider and take appropriate action regarding the approval of Civil Process & Sheriff Fees for 2021. Click to View
 
Attachments
Fee Schedule Letter
Fee schedule
 
20.   Discuss, consider and take appropriate action to approve the Tax Collection Agreement between North San Gabriel Municipal Utility District No. 1 and the County of Williamson, Texas. Click to View
 
Attachments
NSG MUD No. 1
 
21.   Discuss, consider and take appropriate action to approve the Tax Collection Agreement between North San Gabriel Municipal Utility District No. 2 and the County of Williamson, Texas. Click to View
 
Attachments
NSG MUD No. 2
 
22.   Discuss, consider and take appropriate action to approve the Tax Collection Agreement between Cool Water Municipal Utility District and the County of Williamson, Texas. Click to View
 
Attachments
Cool Water MUD
 
23.   Discuss, consider and take appropriate action to approve the Tax Collection Agreement between Williamson County Municipal Utility District No. 29 and the County of Williamson, Texas. Click to View
 
Attachments
WC MUD No. 29
 
24.   Discuss, consider and take appropriate action to approve the Tax Collection Agreement between Williamson County Municipal Utility District No. 28 and the County of Williamson, Texas. Click to View
 
Attachments
WC MUD No. 28
 
25.   Discuss, consider and take appropriate action to approve the Tax Collection Agreement between Northwest Williamson County Municipal Utility District No. 2 and the County of Williamson, Texas. Click to View
 
Attachments
NW WC MUD 2
 
26.   Discuss, consider and take action on approving the MOA between Texas Forest Service (TFS) and the Office of Emergency Management (OEM) for deploying during a disaster or incident within the state when requested. Click to View
 
Attachments
TFS MOA Michael Shoe
TFS MOA Shantelle Brannon
TFS MOA Aubury Holmes
TFS MOA Kyle McKnight
 
27.   Discuss, consider and take action to fund expenses associated with State Covid Test Sites from Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding budget. Click to View
 
28.   Discuss, consider and take appropriate action on Verizon Letter of Agreement for Enterprise Messaging Click to View
 
Attachments
Verizon LOA
 
29.   Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Anderson Mill Limited District regarding off duty contracting of County Sheriff Deputies to be effective October 1, 2020. Click to View
 
Attachments
Anderson Mill Limited District
 
30.   Discuss, consider and take appropriate action regarding approval and receipt of the Standard Agreement with Highlands at Mayfield Ranch Municipal Utility District regarding off duty contracting of County Sheriff Deputies to be effective October 1, 2020. Click to View
 
Attachments
Highlands at Mayfield Ranch MUD
 
31.   Discuss, consider and take appropriate action to accept a donation of 4 cases of bottled water and a small box of face masks for the Sheriff's Office pursuant to Tex. Loc. Gov't Code 81.032. Click to View
 
32.   Discuss, consider and take appropriate action to accept a donation of (7) 30 ft. trailing leads for the Sheriff's Office K9s from Linda and Angela Caffey pursuant to Tex. Loc. Gov't. Code 81.032. Click to View
 
33.   Discuss, consider, and take appropriate action on extending the Professional Services Agreement with Ghulam Khan, M.D. for Psychiatric Medical Services at the Williamson County Jail for the annual amount of $79,200 for the term of October 1, 2020 – September 30, 2021 and authorizing execution of the renewal agreement. Click to View
 
Attachments
Psychiatric Services Jail - Ghulam Khan, M.D. PSA - FY21
Psychiatric Services Jail - Ghulam Khan, M.D. PSA FY20
Psychiatric Services Jail - Ghulam Khan M.D. PSA - original
 
34.   Discuss, consider, and take appropriate action on extending the Professional Services Agreement with Todd C. Harris, P.C. for Dental Services at the Williamson County Jail for the annual amount of $93,500.00 for the term of October 1, 2020 - September 30, 2021 and authorizing execution of the renewal agreement. Click to View
 
Attachments
Dental Services for Jail - Todd C. Harris, P.C. PSA - FY21
Dental Services for Jail - Todd C. Harris, P.C. PSA - FY20
Dental Services for Jail - Todd C. Harris, P.C. PSA - original
 
35.   Discuss, consider, and take appropriate action on extending the Professional Services Agreement with Adam Barta, M.D. for Medical Services at the Williamson County Jail for the annual amount of $90,195.60 for the term of October 1, 2020 – September 30, 2021 and authorizing execution of the renewal agreement. Click to View
 
Attachments
Medical services for Jail- Adam Barta, M.D. PSA - FY21
Medical services for Jail- Adam Barta, M.D. PSA - FY20
Medical services for Jail- Adam Barta, M.D. PSA - original
 
36.   Discuss, consider and take appropriate action on approving the quotation from Vetted Security Solutions for License Plate Recognition (LPR) trailer cameras and CCTV trailer upgrade in the amount of $12,070 pursuant to GSA Contract #GS-07F-0031W, and authorizing execution of the quote. Click to View
 
Attachments
Quotation
 
37.   Discuss, consider and take appropriate action on approving the proposal from Knight Security Systems, LLC. for a security addition in the amount of $1,634.42 pursuant to DIR Contract #DIR-TSO-3430, and authorizing execution of the proposal. Click to View
 
Attachments
Proposal
Original Proposal
 
38.   Discuss, consider and take appropriate action on approving the purchase of election supplies from Election Systems & Software in the amount of $72,367.50, pursuant to BuyBoard Contract #542-17. Click to View
 
Attachments
Quotes
 
39.   Discuss, consider and take appropriate action on approving the change request for an increase of $10,516.50 from the original cost of $79,996.10 to Laserfiche Support Renewal 2020, between Williamson County and MCCI, originally approved by Commissioner's Court on 1/28/2020, Agenda Item #18, and authorizing execution of the change request. Click to View
 
Attachments
Change Order & quote
 
40.   Discuss, consider and take appropriate action on approving a lease with Sharp Electronics Corp for two (2) copiers for Williamson County JP Pct #2, one (1) in the amount of $113.58 per month, the 2nd in the amount of $162.58 per month, pursuant to DIR Contract #DIR-CPO-4433. Click to View
 
Attachments
Sharp Elect
 
41.   Discuss, consider and take appropriate action on approving a lease with Sharp Electronics Corp for two (2) copiers for the Williamson County District Clerk Office, one (1) in the amount of $192.29 per month, the 2nd in the amount of $206.29 per month, pursuant to DIR Contract #DIR-CPO-4433. Click to View
 
Attachments
Wilco Dist Clk
 
42.   Discuss, consider and take appropriate action on approving copier renewal lease with Sharp Electronics Corp for Williamson County Court at Law #4, in the amount of $59.98 per month, pursuant to DIR contract #DIR -TSO-3155. Click to View
 
Attachments
Sharp
 
43.   Discuss, consider and take appropriate action on approving the extension of contract #1606-098, Blackland Farm Lease, for the same pricing, terms and conditions as the existing contract, with an annual price of $21,722.39, for the term of October 1, 2020 - September 30, 2021, with Ross Emory Stromberg, Jr. and authorizing execution of the renewal agreement. Click to View
 
Attachments
Farm lease renewal 3
Farm lease renewal 2
Farm lease renewal 1
Farm lease original agreement
 
44.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed statements of qualifications for On-Call Environmental Services (WCCF) under RFQ #T1710. Click to View
 
45.   Discuss, consider and take appropriate action on approving the extension of ATM Services Contract #1806-243, renewal option period 2, for the same pricing, terms and conditions as the existing contract with Preferred ATM Services, LLC, for the term September 11, 2020 - September 10, 2021 and authorizing execution of the renewal agreement. Click to View
 
Attachments
Renewal 2
Renewal 1
original agreement
 
46.   Discuss, consider and take appropriate action on approving the purchase of replacement chairs for courtrooms located at the Williamson County Justice Center in the amount of $87,070.44 and removal of all existing chairs in the amount of $6,400 for a total of $93,470.44 from Facilities Resource, Inc. per the terms of TIPS Contract #180305 and authorizing execution of the proposal. Click to View
 
Attachments
Proposal
 
47.   Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Amstar, Inc. to provide paint interior and replace carpet and base cove at the Williamson County Georgetown Health Clinic in the amount of $95,946.68 per the terms of Sourcewell Contract #TX-CT-GC-121819-AMS and authorizing execution of the agreement. Click to View
 
Attachments
Contract Proposal
 
48.   Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Gary & Annette Maruska d/b/a Aladdin Carpet & Interiors to provide the removal of existing carpet and installation of new carpet at the Williamson County Museum on the Georgetown Square in the amount of $6,975.00 and authorizing execution of the agreement. Click to View
 
Attachments
Contract Proposal
 
49.   Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Texas Cutting & Coring, L. P. to create a new opening for a drop box at the Georgetown Tax Office in the amount of $2,475.00 and authorizing execution of the agreement. Click to View
 
Attachments
Contract quote
 
50.   Discuss, consider and take appropriate action on allocating to J. Harkins Company a deduction arising from its creation of technical specifications for the installation of energy efficient commercial building property as part of the Williamson County Animal Shelter Renovation Project, which resulted in reduced energy consumption [Per IRC §179D(d)(4)]. Click to View
 
Attachments
Animal Shelter Energy Efficient Deduction J. Harkins
 
51.   Discuss, consider and take appropriate action authorizing the use of 321 Ed Schmidt Blvd., Suite 100, Hutto, for purposes of the Fall 2020 Election Cycle as a Public Polling Place. Click to View
 
52.   Discuss, consider and take appropriate action on allocating to Hendrix Consulting Engineers a deduction arising from its creation of technical specifications for the installation of energy efficient commercial building property as part of the Williamson County Georgetown Annex, which resulted in reduced energy consumption [Per IRC §179D(d)(4)]. Click to View
 
Attachments
Georgetown Annex Efficient Bldg Deduction
 
53.   Discuss, consider and take appropriate action on allocating to Hendrix Consulting Engineers a deduction arising from its creation of technical specifications for the installation of energy efficient commercial building property as part of the Williamson County North Campus Facility Project, which resulted in reduced energy consumption [Per IRC §179D(d)(4)]. Click to View
 
Attachments
North Campus Energy Efficient Bldg Deduction-Hendrix Consulting Engineers
 
54.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #12 in the amount of $1,671.00. This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
Inner Loop Vaughn CO #12
 
55.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #13 in the amount of ($1,990.00.) This change order is being credited to owner’s contingency from within the original project budget. Click to View
 
Attachments
Inner Loop Vaughn CO #13
 
56.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #14 in the amount of $5,179.00. If additional coat is required, there would be an additional fee of $1,670.00.  This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
Inner Loop Vaughn CO #14
 
57.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #15 in the amount of $3,042.12. This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
Inner Loop Vaughn CO #15
 
58.   Discuss, consider, and take appropriate action on accepting a report on the Williamson County Inner Loop Annex Project (P434); Vaughn Construction Change Order #16 in the amount of $15,965.00. This change order is being funded by owner’s contingency from within the original project budget. Click to View
 
Attachments
Inner Loop Vaughn CO #16
 
59.   Discuss, consider, and take appropriate action regarding Change Order No. 4 in the amount of $-580.50 for Limestone Terrace (ProDirt Services), a Road & Bridge project in Commissioner Pct. 3.
P: 481 Source: Road & Bridge
Click to View
 
Attachments
1904-311 Limestone Terrace Change Order No. 4
 
60.   Discuss, consider, and take appropriate action regarding Change Order No. 6 in the amount of $-20,693.24 for San Gabriel Ranch Road (A Greater Austin Development), a Road & Bridge project in Commissioner Pct. 2.
P: 439  Funding: Road & Bridge
Click to View
 
Attachments
1807-252 San Gabriel Ranch Road Change Order No 6
 
61.  
Discuss, consider and take appropriate action on ratifying Blanket PO #175336 for hail damage repair to Williamson County vehicles in the amount of $100,000.
Click to View
 
Attachments
P:O 175336
 
62.   Discuss, consider and take appropriate action on approving the extension of Flex Base Materials Contract #1806-242, renewal period 2, for the same pricing, terms and conditions as the existing contract that was awarded to Industrial Asphalt, LLC as the primary vendor, and Vulcan Constructions Materials as the secondary vendor for the term of September 12, 2020 - September 11, 2021 and authorizing execution of the renewal agreements. Click to View
 
Attachments
Renewal 2 Industrial Asphalt
Renewal 2 Vulcan Construction
Renewal 1 Industrial Asphalt
Renewal 1 Vulcan Construction
Pricing
 
63.   Discuss, consider and take appropriate action on approving the extension of Metal Beam Guard Fence Contract #1806-237, renewal period 2, for the same pricing, terms and conditions as the existing contract for the term of September 8, 2020 – September 7, 2021, with RHB Construction and authorizing execution of the renewal agreement. Click to View
 
Attachments
1806-237 Metal Beam Guard Fence In Place - renewal 2 with RHB Construction
1806-237 Metal Beam Guard Fence In Place - renewal 1
Work Plan MBGF In Place FY20 - renewal 1
Pricing
 
64.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Corridor H  – Sam Bass Rd Traffic Signal Improvements under IFB #T1740. Funding source P462 Click to View
 
65.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Southeast Loop at Lakeside - Phase 1 Demo under IFB #T1746. Funding source project P463 Click to View
 
66.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for Hauling under IFB #T1707. Click to View
 
67.   Discuss, consider and take appropriate action on approval of the replat of Lot 9 Block A Teravista Com 24 subdivision - Precinct 3. Click to View
 
Attachments
replat - Teravista Sec 24, Lot 9
 
68.   Discuss, consider and take appropriate action on approval of the final plat for the L R Williams Business Park Phase 3 subdivision – Precinct 3. Click to View
 
Attachments
final plat - LR Williams Business Park
proposed reserved right-of-way
 
69.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Sunset Ridge subdivision – Precinct 2. Click to View
 
Attachments
preliminary plat - Sunset Ridge
 
70.   Discuss, consider and take appropriate action on approval of the final plat for the Eiben Point subdivision – Precinct 4. Click to View
 
Attachments
final plat - Eiben Point
 
REGULAR AGENDA
 
71.   Discuss, consider and take appropriate action on a resolution supporting the City of Georgetown's expansion of outdoor seating and retail service. Click to View
 
Attachments
Resolution
 
72.   Discuss, consider and take appropriate action on a resolution declaring September 2020 as Preparedness Month in Williamson County, Texas. Click to View
 
Attachments
September Preparedness Month Resolution
 
73.   Discuss, consider and take action regarding Expenses for Sheltering of Hurricane Laura evacuees. Click to View
 
74.   Discuss, consider, and take any appropriate action regarding the approval of changes to the previously approved early voting polling locations for the November 3, 2020 Joint General and Special Elections of Williamson County. Click to View
 
Attachments
Revised early voting schedule
 
75.   Discuss, consider and take appropriate action on exempting Fidlar, A Cathedral Company, from the competitive bidding requirements established by Section 262.024.(a)(2) of the Texas Local Government Code Discretionary Exemptions, for mail-in ballot services during a pandemic to protect the public health or safety of the residents of the county and authorizing execution of the quotation. Click to View
 
Attachments
Fidlar Quote
Additional Quotes
 
76.   Discuss, consider and take appropriate action on approving the contract between Texas Health and Human Service Commission and Williamson County related to the funding for Opioid Emergency Response Pilot Project as administered by Williamson County Mobile Outreach Team. Click to View
 
Attachments
Agreement
 
77.   Discuss, consider and take appropriate action on approval of an agreement between Williamson County Radio Communications Systems (RCS) and Round Rock Independent School District Police Department (RRISD PD). Click to View
 
Attachments
Agreement
 
78.   Discuss, consider and take appropriate action to authorize the Williamson County Sheriff's Office to accept the Texas Department of Transportation (TxDOT) FY2021 Selective Traffic Enforcement Program (STEP) Comprehensive Grant. Click to View
 
Attachments
Grant Mgmt. Request Questionnaire
TX Traffic Grant Agreement
Electronic Signature Authorization Form
 
79.   Discuss, consider and take appropriate action on a Statewide Automated Victim Notification Service (SAVNS) Maintenance Grant Contract with the Office of the Attorney General for SAVNS grant program funding for Fiscal Year 2021. Click to View
 
Attachments
SAVNS Maint Grant Contract
 
80.   Discuss, consider and take appropriate action on a First Contract Renewal of the Participating Entity Services Agreement for the Statewide Automated Victim Notification Service (SAVNS) with Appriss Inc., which is the statewide vendor to provide SAVNS to participating entities such as Williamson County. Click to View
 
Attachments
SAVNS Contract Renewal
 
81.   Discuss, consider and take appropriate action on approving the Services Contract between Williamson County and Data Projections, Inc. to provide and integrate new AV equipment into all the Williamson County Justice of Peace Courtrooms in the amount of $242,121.44 per the terms of TIPS Contract #171001 and authorizing execution of the agreement. Click to View
 
Attachments
Contract Proposal
 
82.   Discuss, consider and take appropriate action on exempting Infax, Inc. from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemptions as set forth under Texas Local Government Code §§ 262.024.(7)(A), for system and maintenance support of the Electronic Docket System covering term of October 1, 2020 – September 30, 2021, in the amount of $12,000 and authorizing execution of the agreement. Click to View
 
Attachments
Infax System and Maintenance of Electronic Docket System
 
83.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for the NACo Prescription Discount Card Program. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.370500 Miscellaneous Revenue $237.00
 
84.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for the NACo Prescription Discount Card Program. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0630.004921 Co Wide Rx Disc Card Program $237.00
 
85.   Discuss, consider and take appropriate action ratifying the execution of a Prohibited Telecommunications and Video Surveillance Services and Equipment Certification Form in order to comply with Section 889(b)(1) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019. Click to View
 
Attachments
Prohibited Telecom Certification Form
 
86.   Discuss, consider and take appropriate action on approving a Release of All Claims and Indemnity Agreement between Valerie Adams and Williamson County, Texas settling all claims in relation to Equal Employment Opportunity Commission Charge Number 450-2018-03807 and Charge Number 451-2019-02957 and all other claims arising directly or indirectly from or by reason of Valerie Adams' employment with or separation from Williamson County. Click to View
 
Attachments
Release and Indemnity Agreement
 
87. Discuss, consider and take appropriate action on funding matters relating to Coronavirus Aid, Relief, and Economic Security (CARES) Act to include, but not be limited to hearing an update on the Wilco Forward grant program, setting budget priorities in relation to remaining CARES Act funds and possible future funding and allocation plans in relation to CARES Act funds.
 
88.   Discuss, consider and take appropriate action on awarding IFB #T1062 Parking Lot Fog Seal FY20 to the only responsive bidder Alpha Paving Industries, LLC. and authorizing execution of the agreement. Click to View
 
Attachments
Agreement
Award Letter
 
89.   Receive updates on the Department of Infrastructure projects and issues. Click to View
 
90.   Discuss, consider and take appropriate action on Work Authorization No 4 in the amount of $197,295.00 to expire on December 31, 2021 under Williamson County Contract for Engineering Services between M&S Engineering, LLC and Williamson County dated March 24, 2020 for Engineering Design Services for Phase 1 of Street and Drainage Improvements within the Durham Park Subdivision. Funding source: P498. Click to View
 
Attachments
M&S Engineering 2965 WA4 Design Svcs Ph1 Durham Park
 
91.   Discuss, consider, and take appropriate action regarding a Letter of Transfer / Ownership to the Center for Archaeological Research (CAR), for archaeological collections (records only) obtained as part of the Texas Historical Commission permit process required as part of the Due Diligence Environmental Investigations on the CR 200 project, a Road Bond project in Commissioner Pct. 2.
P: 285 Funding: Road Bond
Click to View
 
Attachments
CR 200 - THC Transfer
 
92.   Discuss, consider, and take appropriate action regarding a TCEQ Agent Authorization Form for the Edwards Aquifer Protection Program associated with the CR 200 Project, a Road Bond project in Commissioner Pct. 2.
P: 285 Funding: Road Bond
Click to View
 
Attachments
CR 200 Agent Authorization Form
 
93.   Discuss, consider and take appropriate action accepting a Dedication Deed from RCR Taylor Rail, LP for Right of Way needed on The Southeast Loop project (Parcel 84A). Click to View
 
Attachments
Dedication Deed
 
94.   Discuss, consider and take appropriate action on a Claim for Actual Moving Expenses for Right of Way acquired for the Southeast Loop Project (Parcel 8). Funding Source: Road Bonds P463. Click to View
 
Attachments
Boyd Relocation Claim
 
95.   Discuss, consider and take appropriate action on an Order Regarding Annexation of a portion of CR 424 into The City Limits of Thrall, Texas. Click to View
 
Attachments
Order regarding Annexation
 
96.   Discuss, consider and take appropriate action accepting a Special Warranty Deed from The Hutto Economic Development Corporation for Right of Way needed on The Southeast Loop project. Click to View
 
Attachments
Hutto EDC Deed
 
97.   Discuss, consider and take appropriate action on a Cost Sharing Agreement with T J Bradshaw Construction Ltd. for a Residential Subdivision known as The Range at Walburg. Click to View
 
Attachments
Cost Sharing Agreement
 
98.   Discuss, consider and take appropriate action on a Real Estate Contract with Charles and Deborah Lannen for Right of Way needed on The CR 366 project (Parcel 12). Funding Source: Road Bonds P296 Click to View
 
Attachments
Lannen Contract
 
99.   Discuss, consider and take appropriate action on a Real Estate Contract with Evelyn M. Vittek for Right of Way needed on the CR 366 project (Parcel 13).  Funding Source: Road Bonds P296 Click to View
 
Attachments
Vittek Contract
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
100.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: O'Connor Signal Project
    d)    Discuss the acquisition of real property: CR 278
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for CR 366. 
    i)     Discuss the acquisition of real property for N. Mays.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of real property for future SH 29 corridor. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    s)    Discuss the acquisition of right-of-way for Reagan extension.
    t)     Discuss the acquisition of right of way for the Great Oaks Bridge Project. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)    Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)    Potential governmental uses for 8th Street downtown parking lot 
    d)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
Click to View
 
101.  
Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)     Project Cedar
    g)    Project Expansion
    h)    Project Arcos
    i)     Project Woods
    j)     Project Co-Op
    k)    Project Liberty
    l)     Project Long Haul
    m)   Project Bon Jovi
Click to View
 
102. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. David Bernhardt, et al., In the Western District Court, Western District of Texas, Austin Division.
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
h)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
i)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
j)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
k)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
l)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
m)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
n)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
o) Claim of Regina Wright.
p) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
q) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
r) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
s) Cause No. 20-0752-C26; County of Williamson, by and through the Williamson County Commissioners Court v. Robert Chody, Individually and in his Official Capacity as Sheriff of Williamson County; In the 26th District Court of Williamson County, Texas.
t) Legal matters relating to Javier Ambler.
u) Heather Vargas - Texas Workforce Commission/EEOC Charge.
v) U.S. Department of Labor - Office of the Assistant Secretary for Veteran's Employment and Training Service Case # TX-2020-00017-20-G - Brooke Kronmiller.  
w) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.;   In the United States District Court for the Western District of Texas, Austin Division.
x)  Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
y) Cause No. 20-1213-C368; Michael Klier v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas.
 
103. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
104. Discuss and take appropriate action concerning economic development.
 
105. Discuss and take appropriate action concerning real estate.
 
106. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. David Bernhardt, et al., In the Western District Court, Western District of Texas, Austin Division.
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
h)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
i)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
j)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
k)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
l)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
m)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
n)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
o) Claim of Regina Wright.
p) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
q) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
r) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
s) Cause No. 20-0752-C26; County of Williamson, by and through the Williamson County Commissioners Court v. Robert Chody, Individually and in his Official Capacity as Sheriff of Williamson County; In the 26th District Court of Williamson County, Texas.
t) Legal matters relating to Javier Ambler.
u) Heather Vargas - Texas Workforce Commission/EEOC Charge.
v) U.S. Department of Labor - Office of the Assistant Secretary for Veteran's Employment and Training Service Case # TX-2020-00017-20-G - Brooke Kronmiller.  
w) Case No. 1:20-CV-00842; SonWest Co. v. J. TERRON EVERSTON, in his official capacity as Williamson County Engineer, et al.;   In the United States District Court for the Western District of Texas, Austin Division.
x)  Civil Action No. 1:20-cv-836; Elizabeth Firey v. Williamson County, In The United States District Court for the Western District Of Texas Austin Division.
y) Cause No. 20-1213-C368; Michael Klier v. Williamson County; In the 368th Judicial District Court of Williamson County, Texas.
 
107.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
108. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 28th day of August 2020 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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