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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
May 5, 2020 
9:30 A.M.

 
             
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
Virtual Meeting Notice:  Pursuant to the suspension of various provisions of the Texas Open Meetings Act implemented by Governor Greg Abbott on March 16, 2020 due to the Coronavirus Disease (COVID-19), the Williamson County Commissioners Court will be conducting its meeting virtually by video/audio conferencing. Members of the public may watch the virtual meeting live by going to http://www.wilco.org/livemeetings.  Members of the public who wish to address the Commissioners Court during the Public Comment Period or on a particular agenda item may do so, in person, at the Williamson County Courthouse, 710 Main Street, Georgetown, Texas, pursuant to the Rules of Procedure, Conduct, and Decorum at Meetings of the Williamson County Commissioners Court.  Pursuant to Governor Greg Abbott’s Executive Order GA-18, every person in Texas shall minimize social gatherings and minimize in-person contact with people not in the same household and, in accordance with Texas Department of State Health Services (DSHS) guidance, individuals should maintain 6 feet separation, self-screen before going into a business for Coronavirus Disease (COVID-19) symptoms, wash or disinfect hands upon entering a business and after any interaction with employees or others, wear cloth face coverings when entering a business or when coming within 6 feet of a non-household member, consider wearing cloth face coverings (over the nose and mouth) when entering a business, or when within 6 feet of another person who is not a member of the individual’s household, and, if available, individuals should consider wearing non-medical grade face masks.
 
1. Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
3.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting’s Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 60 )
 
4.   To discuss and take appropriate action on line item transfer for County Clerk for computer equipment. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0385-0385-004500 Maintenance Contracts 9010.00
To 0385-0385-003010 Computer Equipment >$5k 9010.00
 
5.   Discuss, consider, and take appropriate action on a line item transfer for Pretrial Services. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0591-004210 Intenet/Email Svcs $586.46
To 0100-0591-001109 Cell Phone Stipend $480.00
To 0100-0591-002010 FICA $36.72
To 0100-0591-002020 Retirement $69.74
 
6.   Discuss, consider and take appropriate action on a line item transfer for the Fire Marshal Special Operations Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0542-005741 Computer Software > $5,000 $9,076.44
To 0100-0542-003010 Computer Equipment < $5,000 $9,076.44
 
7.   Discuss, consider and take appropriate action on a line item transfer for the Fire Marshal Special Operations Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0542-005741 Computer Software > $5,000 $3,500.00
To 0100-0542-004541 Vehicle Repairs & Maintenance $3,500.00
 
8.   Discuss, consider and take appropriate action on a line item transfer for the Fire Marshal Special Operations Department. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0542-004100 Professional Services $6,000.00
From 0100-0542-003010 Computer Equipment < $5,000 $6,000.00
 
9.   Discuss, consider and take appropriate action on a line item transfer for Courthouse Security Fund expenditures. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0360.0360.001100 Full time Salaries $4,658.52
To 0360.0360.001105 LE Full time Salaries $4,658.52
 
10.   Discuss, consider and take appropriate action on a line item transfer for the Tax Assessor/Collector's Office. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
From 0100-0499-004208 Internet Cloud Solutions $3,000.00
To 0100-0499-003011 Computer Software $1,000.00
To 0100-0499-003005 Office Furniture $1,000.00
To 0100-0499-003006 Office Equipment $1,000.00
 
11.   Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Inter-departmental Transfer including twelve (12) Chevrolet Tahoes, pursuant to Tx. Local Gov’t Code 263.152. Click to View
 
Attachments
V/E Assets for Transfer 5.5.20
 
12.   Discuss, consider and take appropriate action on authorizing the disposal of various county assets through Sale to Another Entity of one (1) ballistic vest, pursuant to Tx. Local Gov’t Code 263.152. Click to View
 
Attachments
Assets for Sale to Another Entity 5.5.20
 
13.   Discuss, consider and take appropriate action on acknowledging the Purchasing Department monthly report of asset dispositions through Auction for the period of 04/01/2020 through 04/30/2020. Click to View
 
Attachments
Assets for Auction - April 2020 Monthly Report
 
14.   Discuss, consider and take appropriate action on authorizing the disposal of various county vehicle and equipment assets through Auction including one (1) Chevrolet Silverado and one (1) Chevrolet Tahoe, pursuant to Tx. Local Gov’t Code 263.152. Click to View
 
Attachments
V/E Assets for Auction 5.5.20
 
15.   Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes and any corresponding line item transfers. Click to View
 
Attachments
Merit Report
Merit LIT
 
16.   Discuss, consider and take appropriate action to approve Justice of the Peace, Pct. 4, March 2020 Monthly Report in compliance with Code of Crim. Proc. § 103.005. Click to View
 
Attachments
JP4 EOM MAR 2020
 
17.   Discuss, consider, and take appropriate action to approve the County Attorney March 2020 Monthly Report in compliance with Code of Criminal Procedure 103.005. Click to View
 
Attachments
March 2020
 
18.   Discuss, consider and take appropriate action on reappointment of Eric N. Stratton to the CapMetro Board of Directors for a three-year term beginning July 1, 2020, and ending on June 30, 2023. Click to View
 
19.   Discuss, consider and take appropriate action on accepting Texas Bar Foundation grant in the amount of $15,000 to support Judge Larson's Family Reunification program. Click to View
 
20.   Acknowledge and consent to appointments to the Williamson County Conservation Foundation Board of Directors for the terms ending April 2022 and recognize the election of officers for the term ending April 2021. Click to View
 
21.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Williamson County Emergency Communications - Review of the Organizational Culture under RFP #4760. Click to View
 
22.   Discuss, consider, and take appropriate action on approving the personal protective equipment (PPE) decontamination service agreement between Williamson County and Battelle Memorial Institute. Click to View
 
Attachments
Battelle Agreement
 
23.   Discuss, consider and take appropriate action on approving the Facilities & Services Agreement and related County Addendum between Williamson County and Concordia University, Texas to provide temporary housing for uniformed EMS first responders supporting the COVID-19 response efforts, exempting these services from the competitive bidding requirements per section 262.024(a)(2) of the Texas Local Government Code and authorizing execution of the agreement and related addendum. Click to View
 
Attachments
MOU
County Addendum
 
24.   Discuss, consider, and take appropriate action on approving agreement with Hill's Pet Nutrition Sales, Inc. whereby Hill’s provides and/or makes available select Hill’s® brand pet food, under specified terms, to support the operations of the Williamson County Regional Animal Shelter, exempting this purchase from the competitive bidding requirements per Texas Local Government Code Section 262.024.(a)(8), and authorizing execution of the agreement. Click to View
 
Attachments
Hill's contract
 
25.   Discuss, consider and take appropriate action on approving the agreement between Culligan and Williamson County for salt delivery in the amount of $533.46 per delivery, and authorizing execution of the agreement. Click to View
 
Attachments
Agreement
 
26.   Discuss, consider and take appropriate action on allowing the Williamson County Elections Department to use the vacant space at 909 S. Austin Avenue, Georgetown, Texas for election services in relation to the July 14th Runoff election and the November 3rd General Election. Click to View
 
27.   Discuss, consider and take appropriate action on the acceptance of Nondisclosure and Confidentiality Agreement with Tenex Software Solutions, Inc., a potential vendor, to allow the Elections Department a two-week trial of an epollbook solution. Acceptance of this agreement is not an actual commitment to purchase any product, but would only allow for a review of the product. Click to View
 
Attachments
Tenex_NDA
 
28.   Discuss, consider and take appropriate action on approving the lease agreement between Pitney Bowes, Inc. and Williamson County for a postage meter lease in the amount of $314.02 per month, pursuant to BuyBoard Contract #576-18, and authorizing execution of the lease. Click to View
 
Attachments
Lease Agreement
 
29.   Discuss, consider and take appropriate action on approving the service contract between Williamson County and Catapult Systems, LLC to upgrade existing Exchange Hybrid Servers at the request of the IT Department in the amount of $12,950, per DIR contract #DIR-TSO-3843, and authorizing execution of the agreement. Click to View
 
Attachments
Contract Proposal
 
30.   Discuss, consider, and take appropriate action regarding a Business Associate Agreement between Cisco Systems, Inc. and Williamson County. Click to View
 
Attachments
Cisco BAA
 
31.   Discuss, consider, and take appropriate action on ratifying the Short Form Agreement between Clarity Ventures and Williamson County for DNN Content Management System consulting and software update services to support the operations of the Williamson County IT Department and authorizing the execution of the agreement. Click to View
 
Attachments
Clarity Ventures Proposal
Short Form Agreement
 
32.   Discuss, consider and take appropriate action on approving the Software Evaluation License Agreement between Williamson County and CentralSquare Technologies, LLC. for software training to support the operations of the Williamson County Sheriff's Office and authorizing execution of the agreement. Click to View
 
Attachments
Agreement
 
33.   To discuss, consider and take appropriate action on awarding IFB #3548 for the purchase of two (2) BMW 1250 RTP Motorcycles for the Sheriff's Office to Woods Fun Center in the total amount of $57,105.80. Click to View
 
Attachments
Recorded Statement of Offers
Letter of Recommendation
 
34.   Discuss, consider and take appropriate action on authorizing the extension of 1903-305 Medical Supplies for Williamson County Jail, contract renewal option 1, for the term of July 01, 2020 through June 30, 2021 with Zhou Medical Solutions, LLC. Click to View
 
Attachments
1903-305 renewal option 1 Medical Supplies for Williamson County Jail
 
35.   Discuss, consider and take appropriate action on approving the purchase between Williamson County and Krueger International (KI)/TechCenter Design, Inc. to provide additional Tables and Chairs to the Georgetown Annex Building in the amount of $77,559.60 per the terms of Sourcewell Contract # 031715KI. Funding source is P325. Click to View
 
Attachments
Quote
 
36.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Exposition Center Pavilion Project (P-474); Prime Construction Change Order #3 in the amount of $27,234.07 for modified scope of work on Fire Suppression System change from Wet to Dry. Click to View
 
Attachments
Prime Change Order #3
 
37.   Discuss, consider, and take appropriate action on approving a Utility Easement, Underground Agreement and Quote between Williamson County and Pedernales Electric Cooperative, Inc. related to utilities for the River Ranch County Park Interpretive Center. Click to View
 
Attachments
WO#135716 URD Easement
WO#135716 Agreement
Quote 215130 WO#135716 RR Interpretive Center
 
38.   Discuss, consider and take appropriate action approving the appointment of Dwayne Gossett, Williamson County Facilities Project Manager, with general authority to approve change orders for the Agreement between Owner and Prime Construction relating to the Williamson County Expo Horse Barn/Pavilion Project (P474) for any increase or decrease in cost of $30,000.00 or less in accordance with Section 262.031 of the Local Government Code – Changes in Plans and Specifications; and further authorize Dwayne Gossett to sign non-contractual permit applications associated with the construction of the project. Click to View
 
39.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Brushy Creek Regional Trail – Phase V Project (P-419); Change Order #05 in the amount of $19,210.00 to approve funding from within the existing contract contingency for Civil Sitework changes, which was executed by Tom Stanfield, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. Click to View
 
Attachments
Chasco CO #5 - Brushy Creek ADA Compliance
 
40.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Inner Loop Annex Renovations (P-434); Vaughn Construction Change Order #3 in the amount of $1,905.00 to provide changes in scope for various framing and sheetrock changes per RFIs 51, 52 and 54. Click to View
 
Attachments
Inner Loop Vaughn CO #3
 
41.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Inner Loop Annex Renovations (P-434); Vaughn Construction Change Order #5 in the amount of $3,218.00 to bring existing water heater up to code per RFI 045. Click to View
 
Attachments
Inner Loop Vaughn CO #5
 
42.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Inner Loop Annex Renovations (P-434); Vaughn Construction Change Order #2 in the amount of $9,995.00 for changes in scope associated with ASI.
This change order provides revisions to break room for vending machine relocation and additional demo of constructed cubicle walls in the old HR area.
Click to View
 
Attachments
Inner Loop Vaughn CO #2
 
43.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Jail Water Softener & Boiler Replacement Project (P-526); Change Order #01 in the amount of $17,600.00 from approve funding from within the existing contract contingency for Architectural changes, which was executed by Tom Stanfield, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. Click to View
 
Attachments
N Jail Water Softener Vaughn CO #1
 
44.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Jail Water Softener & Boiler Replacement Project (P-526); Change Order #02 in the amount of $16,613.00 from approve funding from within the existing contract contingency for Mechanical changes, which was executed by Tom Stanfield, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. Click to View
 
Attachments
N Jail Water Softener Vaughn CO #2
 
45.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County North Jail Water Softener & Boiler Replacement Project (P-526); Change Order #03 in the amount of $2,770.00 from approve funding from within the existing contract contingency for Mechanical & Electrical changes, which was executed by Tom Stanfield, Williamson County Facilities Project Manager, pursuant to the previous grant of authority under Section 262.031 of the Local Government Code. Click to View
 
Attachments
N Jail Water Softener Vaughn CO #3
 
46.   Discuss, consider, and take appropriate action regarding Change Order No. 1 in the amount of $0.00 for North Mays Extension (Capital Excavation), a Road Bond project in Commissioner Pct. 1.
P: 224  Funding: Road Bond
Click to View
 
Attachments
1810-265 North Mays Extension CO No. 1
 
47.   Discuss, consider, and take appropriate action regarding Change Order No. 2 in the amount of $24,898.11 for North Mays Extension (Capital Excavation), a Road Bond project in Commissioners Pct. 1.
P: 224  Funding: Road Bond
Click to View
 
Attachments
1810-265 North Mays Extension CO No. 2
 
48.   Discuss, consider and take appropriate action on awarding RFQ #2451-16-17 Planning and Design of Road Bond Projects - Bartlett Street and Coupland Street, Road Bond Project #4.4 & 4.8, to the overall most qualified firm CONSOR Engineers, LLC. and authorizing execution of the agreement. Funding source P369 and P373. Click to View
 
Attachments
Award Letter
Agreement
 
49.   Discuss, consider and take appropriate action on awarding RFQ #2451-21-23 Planning and Design of Road Bond Projects - Davilla Street and Thrall Street, Road Bond Project #4.11 & 4.17, to the overall most qualified firm RS&H, Inc. and authorizing execution of the agreement. Funding source P486 and P374. Click to View
 
Attachments
Award Letter
Agreement
 
50.   Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 2 under Williamson County Contract between Surveying And Mapping LLC and Williamson County dated February 9, 2015 for On Call Professional Survey Services. Click to View
 
Attachments
SAM WA2 Sup1 On Call
 
51.   Discuss, consider and take appropriate action on Supplemental Work Authorization No 2 to Work Authorization No 4 under Williamson County Contract between Surveying And Mapping LLC and Williamson County dated February 9, 2015 for Design Survey Services Along River Road and Along Old Windmill Road. Click to View
 
Attachments
SAM WA4 Sup2 Design Surveying Services
 
52.   Discuss, consider and take appropriate action on Supplemental Work Authorization No 3 to Work Authorization No 5 under Williamson County Contract between Surveying And Mapping LLC and Williamson County dated February 9, 2015 for Right of Way Survey and Parcel Maps for San Gabriel Ranch Road. Click to View
 
Attachments
SAM WA5 Sup3 ROW San Gabriel Ranch Road
 
53.   Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 6 under Williamson County Contract between Surveying And Mapping LLC and Williamson County dated February 9, 2015 for Surveying Services L20 Relocation for the Tracy Chambers Lane Extension. Click to View
 
Attachments
SAM WA6 Sup1 L20 Relocation for Tracy Chambers
 
54.   Discuss, consider and take appropriate action on Supplemental Work Authorization No 1 to Work Authorization No 9 under Williamson County Contract between Surveying And Mapping LLC and Williamson County dated February 9, 2015 for Design Survey Services & ROW Delineation Within Live Oak & South San Gabriel Ranches Subdivisions. Click to View
 
Attachments
SAM WA9 Sup1 Survey & ROW Delineation
 
55.   Discuss, consider and take appropriate action on Work Authorization No 10 in the amount of $44,594.00 to expire on August 31, 2020 under Williamson County Contract for Surveying Services between Surveying And Mapping LLC and Williamson County dated February 9, 2015 for Design Survey Services & ROW Delineation Along Remuda Drive and San Gabriel Ranch Road. Funding source: 01.0200.0210.004150. Click to View
 
Attachments
SAM WA10 ROW Delineation
 
56.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed bids for County Road Seal Coat FY20 under IFB #4759. Click to View
 
57.   Discuss, consider and take appropriate action on awarding IFB #3866 Forest North Drainage Phase III to the lowest responsive bidder, DeNucci Construction and authorizing execution of the agreement. Funding source P225. Click to View
 
Attachments
Award Recommendation
 
58.   Discuss, consider and take appropriate action on Work Authorization No 2 in the amount of $132,015.00 to expire December 31, 2021 under Williamson County Contract for Engineering Services between M&S Engineering and Williamson County dated March 24, 2020 for Engineering Design Services for Street and Drainage Improvements within the Garden Park Subdivision. Funding source: P491. Click to View
 
Attachments
M&S WA2 Street & Drainage Garden Park Subdivision
 
59.   Discuss, consider and take appropriate action on Work Authorization No 3 in the amount of $112,425.00 to expire December 31, 2021 under Williamson County Contract for Engineering Services between M&S Engineering and Williamson County dated March 24, 2020 for Engineering Design Services for Street and Drainage Improvements to CR 278. Funding source: P493. Click to View
 
Attachments
M&S WA3 Street & Drainage CR 278
 
60.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Rio Lobo subdivision – Precinct 3. Click to View
 
Attachments
preliminary plat - Rio Lobo
 
REGULAR AGENDA
 
61.   Discuss, consider, and take appropriate action on a proclamation designating May 4 - 8, 2020 as Air Quality Awareness Week in Williamson County. Click to View
 
Attachments
Air Quality Awareness Week 2020
 
62.   Discuss, consider and take appropriate action on ratifying the acceptance of funds in the amount of $170,569.32 and the Terms and Conditions from Health and Human Services (HHS) CARES Act Provider Relief Fund. Click to View
 
Attachments
HHS Relief Fund Payment Terms and Conditions
 
63. Discuss, consider and take appropriate action on matters relating to local business grants to include, but not be limited to creating an economic development program pursuant to Texas Local Government Code Chapter 381 and other programs in order to stimulate, encourage and develop business location and commercial activity in Williamson County, Texas that has become necessary due to the impact Coronavirus Disease (COVID-19) Pandemic; providing personnel and services of Williamson County, Texas to support such programs; establishing program criteria; program funding amounts; identify funding sources; application, approval and payment processes; and contracting for the administration of such programs.
 
64. Deliberate, discuss, consider, receive information/situational updates and take any appropriate action on public health related matters, issues, business and concerns pertaining to the Coronavirus Disease 2019 (COVID-19).
 
65.   Discuss, consider and take appropriate action on exempting Central Square from the competitive bidding requirements established by Section 262.024 (a) (7) of the Texas Local Government Code Discretionary Exemptions, as the sole provider for supervision services for Williamson County and authorize the purchase. Click to View
 
Attachments
Sole Source Packet
Purchasing Agent recommendation
 
66.   Discuss, consider and take appropriate action on exempting Transcend Tactical from the competitive bidding requirements established by Section 262.024.(a)(7) of the Texas Local Government Code Discretionary Exemptions, as the sole provider for a tactical robot with non-lethal deployment system to support the operations of the Williamson County Sheriff's Office and authorizing execution of the agreement. Click to View
 
Attachments
Recommendation Letter
Sole Soure Justification
Recorded Statement of Offers
Terms and Conditions and Warranty info
 
67.   Consider an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment for the Williamson County EMS share of the FY 19 Capital Area Trauma Advisory Council (CATRAC) Trauma Systems Funds. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.333220 Payment from Other Entities $38759.22
 
68.   Discuss, consider and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for EMS. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0540.003101 Educ Aids/Matls $4980.00
0100.0540.003001 Small Equip & Tools < $5000 $3608.16
0100.0540.003002 Vehicle Equipment < $5000 $3351.60
0100.0540.003200 Medical Supplies $5004.50
0100.0540.004234 Training Supplies $21814.96
 
69.   Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional expenditures for Elections. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0492.003005 Office Furniture<$5K $801.71
 
70.   Discuss, consider, and take appropriate action on an order declaring an emergency and grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge the additional revenues for the General Fund. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.364100 Insurance Proceeds $801.71
 
71.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional revenues for Park Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0000.367403 Park Donations $724.00
 
72.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures for Park Donations. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0510.003670 Use of Donations $724.00
 
73.   Discuss, consider, and take appropriate action on approving the use of existing funds for potential repairs and modifications to the Precinct 4 Justice of the Peace Building in Taylor, P 431, which is funded out of the 2015 CO with the full budget available in the amount of $650,000. Click to View
 
74.   Discuss, consider and take appropriate action on Work Authorization #3 in the amount of $240,225.00 to expire on April 1, 2021 under Williamson County Agreement for Architectural and Engineering Services dated January 30th, 2019, between Williamson County and Reliance Architecture, LLC for the design and construction administration of the Rooftop HVAC Replacement Project for the Juvenile Justice Center Click to View
 
Attachments
JJC WA #3 - Reliance Architecture
 
75.   Discuss, consider and take appropriate action on accepting and approving a report on the Williamson County Inner Loop Annex Renovations (P-434); Vaughn Construction Change Order #1 in the amount of ($195,667.00) for removing security scope from original contract.  This change order results in a credit to the project. Click to View
 
Attachments
Inner Loop Vaughn CO #1
 
76.   Receive updates on the Department of Infrastructure projects and issues. Click to View
 
77.   Discuss, consider and take appropriate action on awarding IFB #3625 Chandler Road Milling, Sealing and Overlay to the lowest responsive bidder Fuquay, Inc. and authorizing execution of the agreement. Click to View
 
Attachments
Agreement
Award Letter
 
78.   Discuss, consider and take appropriate action on awarding RFQ #2579 Material Testing and Geotechnical Engineering Services to the overall most qualified respondents ETTL Engineers & Consultants, Inc., Fugro USA Land, Inc. and Kleinfelder, Inc. and authorizing execution of the agreements. Click to View
 
Attachments
Award Letter
ETTL R&B Agreement
ETTL Road Bond Agreement
Kleinfelder R&B Agreement
Kleinfelder Road Bond Agreement
Fugro R&B Agreement
Fugro Road Bond Agreement
 
79.   Discuss, consider and take appropriate action on approving a 2013 Road Bond Budget Transfer per Mike Weaver, Road Bond Manager, to move $35,000 from North Mays Extension (P224) to O’Connor Drive (P281) of $10,000 and O’Connor Drive Signals (P329) of $25,000 and to move $75,000 from Corridor C (P459) to Westinghouse Road Phase 1 (P292). Also, to move $20,000 from Inner Loop Left Turn Lanes (P226) and $50,000 from 2013 Road Bond Non-Departmental to SH 29 Inner Loop Phase I (P453). Move $150,000 from CR 119 (P214) and $200,000 from Corridor C (P459) to CR 110 Middle (P261). Move $625,000 from 2013 Road Bond Non-Departmental to Greenfield/Oak Bluff Drainage (P506). Move $270,000 from CR 258 Extension (P277) to CR 258 Phase I (P256). Click to View
 
Attachments
2013 Road Bond
 
80.   Discuss, consider and take appropriate action on a Contract Amendment No. 6 to the Forest North Drainage contract between Williamson County and K Friese + Associates, Inc relating to the Road Bond Program. Project: P225. Funding Source: Road Bonds. Click to View
 
Attachments
ForestN-KFA-ContractAmendment6
ForestN-KFA-WA2
 
81.   Discuss, consider and take appropriate action on a Contract Amendment No. 1 to the MoKan Corridor contract between Williamson County and CP&Y, Inc relating to the 2019 Road Bond Program. Project P370 & P380. Funding Source: 2019 Road Bonds. Click to View
 
Attachments
MoKanCorridor-CP&Y-ContractAmendment1
 
82.   Discuss, consider and take appropriate action on a Real Estate Contract with Land Unlimited Inc. for right of way needed on The Seward Junction Southeast Loop project. (Parcel 8) Funding Source: Road Bond P271 Click to View
 
Attachments
Land Unlimted Contract
 
83.   Discuss, consider and take appropriate action on an Interlocal Agreement between Williamson County and The City of Round Rock, Texas regarding the funding for the construction of the University Boulevard improvement project. Click to View
 
Attachments
University ILA
 
84.   Discuss, consider and take appropriate action in relation to the use of Williamson County facilities, vehicles and property by Big Fish Entertainment, LLC, A&E Networks, Williamson County Sheriff Robert Chody and other third parties for purposes of filming and publishing the television series Live PD without the consent, license or authority of the Williamson County Commissioners Court; and expenditures and costs related thereto. Click to View
 
85.   Discuss, consider and take appropriate action on the engagement of the law firm of Howry Breen & Herman, LLP and The Law Office Of Randy Leavitt to represent Williamson County in relation to issues regarding the use of Williamson County's facilities, vehicles and property for purposes of filming, producing and/or publishing the television series Live PD or any other type of television series or production, and to investigate the filing of a potential lawsuit and prosecuting such lawsuit to enjoin an invalid contract entered into by Williamson County Sheriff Robert Chody without any authority from the Williamson County Commissioners and indirect contravention of the Williamson County Commissioners Court’s stated position and legal authorityand exemption of these services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Tex. Loc. Gov’t Code § 262.024(a)(4). Click to View
 
Attachments
Howry Breen Herman Leavitt Representation Agreement
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
86.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: O'Connor Signal Project
    d)    Discuss the acquisition of real property: CR 200
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for Hairy Man Rd. 
    i)     Discuss the acquisition of real property for N. Mays.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of real property for future SH 29 corridor. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    s)    Discuss the acquisition of right-of-way for Reagan extension.
    t)     Discuss the acquisition of right of way for the Great Oaks Bridge Project. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)    Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)     Potential governmental uses for 8th Street downtown parking lot 
    d)     Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.    Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.    Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.    Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
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87.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)     Project Cedar
    g)    Project Expansion
    h)    Project Arcos
    i)     Project Woods
    j)     Project Co-Op
    k)    Project Liberty
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88. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k)  Valerie Adams - EEOC Charge No. 450-2018-03807
l)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n)  BANGL Pipeline Project
o)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q)  Anthony “Tony” Carter:  EEOC Charge No. 451-2019-03927
r)  Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s)  Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
z) Legal matters relating to the use of Williamson County’s facilities, vehicles and property by Big Fish Entertainment, LLC, Williamson County Sheriff Robert Chody and other third parties for purposes of filming, producing and/or publishing the television series Live PD or any other type of television series or production.
 
89. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
90. Discuss and take appropriate action concerning economic development.
 
91. Discuss and take appropriate action concerning real estate.
 
92. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k)  Valerie Adams - EEOC Charge No. 450-2018-03807
l)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n)  BANGL Pipeline Project
o)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q)  Anthony “Tony” Carter:  EEOC Charge No. 451-2019-03927
r)  Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s)  Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Case: 1:20-CV-255-LY; Jay Kreper v. Williamson County et al.; In the United States District Court for the Western District of Texas, Austin Division.
z) Legal matters relating to the use of Williamson County’s facilities, vehicles and property by Big Fish Entertainment, LLC, Williamson County Sheriff Robert Chody and other third parties for purposes of filming, producing and/or publishing the television series Live PD or any other type of television series or production.
 
93.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
94. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 1st day of May 2020 at 5:00 P.M. and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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