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NOTICE TO THE PUBLIC
WILLIAMSON COUNTY COMMISSIONERS COURT
March 10, 2020 
9:30 A.M.

 
             
The Commissioners Court of Williamson County, Texas will meet in regular session in the Commissioners Courtroom, 710 Main Street, in Georgetown, Texas to consider the following items:
 
1. Review and approval of minutes.
 
2.
Hear County Auditor concerning invoices, bills, Quick Check Report, wire transfers and electronic payments submitted for payment and take appropriate action including, but not limited to approval for payment provided said items are found by the County Auditor to be legal obligations of the county.
 
3.
Public Comment Period. The Commissioners Court will conduct a Public Comment Period to allow members of the public to address the Court regarding matters pertaining to or affecting Williamson County but that do not appear as an Agenda Item on a meeting’s Agenda.  During such Public Comment Period, speakers shall be limited to a maximum of two (2) minutes to make his/her remarks and the maximum overall discussion time allowed for the Public Comment Period, regardless of the number of members of the public wishing to address the Court during such period, shall be limited to ten (10) minutes.  Speaking time, to the extent possible, will be evenly allocated among speakers should more than five (5) speakers desire to speak during the Public Comment Period.  Please note that the members of the Court may not comment at the meeting about matters that are not on the agenda.
 
CONSENT AGENDA
The Consent Agenda includes non-controversial and routine items that the Court may act on with one single vote. The Judge or a Commissioner may pull any item from the consent agenda in order that the court discuss and act upon it individually as part of the Regular Agenda.
( Items 4 – 20 )
 
4.   Discuss, consider, and take appropriate action on approving a 2019 CIP transfer to move $319,926.00 from P516 (Pct 4 Hutto Office Finish Out) to P534 (Commissioner Pct 4 Office). Click to View
 
5.   Discuss, consider and take appropriate action on approving a 2015 CO transfer to move $191,374.00 from P356 (2015 CO Non-Departmental) to P534 (Commissioner Pct 4 Office). Click to View
 
6.   Discuss, consider and take appropriate action on approving the Interlocal Agreement between the City of Wortham, Texas and Williamson County for the sale of two (2) surplus patrol vehicles in accordance with Tx. Local Gov't Code 263.152.(a)(1). Click to View
 
Attachments
ILA with City of Wortham
Fair Market Valuation
 
7.   Discuss, consider and take appropriate action on approving an Interlocal Agreement between Williamson County and Volusia County, Florida authorizing Cooperative Procurement between both entities and authorizing execution of the agreement. Click to View
 
Attachments
ILA
 
8.   Discuss, consider and take appropriate action on authorizing the Purchasing Agent to advertise and receive sealed proposals for Audit and Accounting Services under RFP #4001. Click to View
 
9.   Discuss, consider and take appropriate action on approving the renewal of the education affiliation agreement between Williamson County EMS and Life Start Training and Consulting. Click to View
 
Attachments
LS Agreement
 
10.   Discuss, consider and take appropriate action on approving a quote between Williamson County and Presidio to purchase Wireless Cloud Managed Access and License in the amount of $4,346.52, pursuant to DIR contract #DIR-TSO-4167, and authorizing the execution of the quote. Click to View
 
Attachments
Presidio Quote
 
11.   Discuss, consider and take appropriate action on approving the services contract between Williamson County and Randal’s Tower Tech, Inc. to provide tower climbers and repair/maintenance services to support the operations of Williamson County Wireless Communications, in the not-to-exceed amount of $10,000.00, and authorizing execution of the contract. Click to View
 
Attachments
agreement
Randal's Quote
 
12.   Discuss, consider and take appropriate action on approving Work Authorization No. 3 between Williamson County and Steinbomer & Associates Architects, Inc. for the design to replace fixtures with new LED lights in court rooms in the Williamson County Justice Center. Click to View
 
Attachments
Steinbomer WA #3
 
13.   Discuss, consider, and take appropriate action on approving a service contract between TMG Contracting, LLC and Williamson County for the relocation of door openings in the Justice Center, pursuant to Sourcewell Contract TX-CT-GC-121819-TCL, in the amount of $6,848.45 and authorizing the execution of the agreement. Click to View
 
Attachments
Vendor Signed Agreement
Proposal Quote
 
14.   Discuss, consider and take appropriate action on approving the lease of a Sharp MX-4071 copier to support the operations of the Department of Infrastructure, per the terms of DIR contract #DIR-CPO-4433. Click to View
 
Attachments
Copier quote
 
15.   Discuss, consider and take appropriate action on awarding RFQ #2451-12 Corridor I Planning from Ronald Reagan Blvd. to US 183 (Road Bond Map Project #3.7) to the most qualified firm Atkins North America, Inc. and authorizing execution of the agreement. Funding Source is P361. Click to View
 
Attachments
Award Letter
Contract
 
16.   Discuss, consider and take appropriate action on awarding RFQ #2576 Traffic Engineering Services to the overall most qualified firms HDR Engineering, Inc., RPS Infrastructure, Inc., Alliance Transportation Group, Inc. and Kimley-Horn and Associates, Inc. and authorizing execution of the related agreements. Click to View
 
Attachments
Award Letter
KHA Road Bond Contract
RPS Road Bond Contract
HDR Road Bond Contract
HDR R&B Contract
KHA R&B Contract
RPS R&B Contract
ATG Road Bond Contract
ATG R&B Contract
 
17.   Discuss, consider and take appropriate action on awarding RFQ #2451-3 Corridor I Planning from US 183 to SH 29 (Road Bond Map Project #2.6) to the most qualified firm K.Friese & Associates, Inc. and authorizing execution of the agreement. Funding Source is P344. Click to View
 
Attachments
Contract
Award Letter
 
18.   Discuss, consider and take appropriate action on awarding RFQ #2451-11 Corridor E5 Planning from I35 to FM 972 (Road Bond Map Project #3.6) to the most qualified firm American Structurepoint, Inc. and authorizing execution of the agreement. Funding Source is P360. Click to View
 
Attachments
Contract
Evaluation
 
19.   Discuss, consider and take appropriate action on awarding RFQ #2967 Planning and Design of Flood Protection System to the overall most qualified respondent EDGE Engineering, PLLC and authorizing execution of the agreement. Funding source P383. Click to View
 
Attachments
Award Letter
Contract
 
20.   Discuss, consider and take appropriate action on approval of the preliminary plat for the Rio Cresta subdivision – Precinct 3. Click to View
 
Attachments
preliminary plat - Rio Cresta
 
REGULAR AGENDA
 
21.   Discuss and consider an update on the recent election, presented by Chris Davis, Elections Administrator.  Click to View
 
22.   Discuss, consider and take appropriate action on appointing Rebecca Severson of Round Rock and Joy Alexander of Taylor to the Williamson County Child Welfare Board. Click to View
 
Attachments
Recommendation Letter and Applications
 
23.   Discuss, consider and take appropriate action on exempting Tyler Technologies, Inc. from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the Discretionary Exemption as set forth under Texas Local Government Code Section 262.024 (7)(A), for an import of documents into Odyssey in the amount of $5,155, and authorizing execution of the agreement. Click to View
 
Attachments
Agreement
 
24.   Discuss, consider, and take appropriate action on the amendment to the Interlocal Contract for the Next Generation 9-1-1 Database Program for FY 2019 with the Capital Area Emergency Communications District (CAECD). Click to View
 
Attachments
Amendment to the CAECD Interlocal for 9-1-1 Database for FY2019_ Contract 4-1-2020
 
25.   Hear a presentation on the Human Resources Analytics Guide. Click to View
 
Attachments
edition5
 
26.   Discuss, consider and take appropriate action on a career ladder for Facilities. Click to View
 
Attachments
CLfacilities
 
27.   Discuss, consider and take appropriate action on approving compensation changes, position titles changes, position grade changes, the new C grade/step chart, and any corresponding line item transfers. Click to View
 
Attachments
Merit Report
Merit LIT
Position Changes
C Chart
 
28.   Discuss, consider and take appropriate action on an order declaring an emergency and a grave necessity due to unforeseeable circumstances and approve a budget amendment to acknowledge additional expenditures from Courthouse Annex Security Funds. Click to View
 
Fiscal Impact
From/To Acct No. Description Amount
0100.0360.001100 Full time salaries $4658.52
0100.0360.002010 FICA $356.38
0100.0360.002020 Retirement $676.88
 
29.   Discuss, consider, and take appropriate action on approving Marathon Engineering Corporation for jail safety padding repair, in the not-to-exceed amount of $12,131.00, and exempting this purchase from competitive bidding requirements as per Texas Local Government Code Discretionary Exemption 262.024.(a)(7)(D) captive replacement parts or components for equipment. Click to View
 
Attachments
Vendor Quote
 
30.   Receive updates on the Department of Infrastructure projects and issues. Click to View
 
31.   Discuss, consider and take appropriate action on a Right of Entry Agreement with HM Parkside, LP for the CR 176 at RM 2243 project. Click to View
 
Attachments
CR 176 ROE
 
32.   Discuss, consider and take appropriate action on a Real Estate Contract and Lease Agreement with Mosaic Interests, LLC for right of way needed on the future SH 29 project. Funding Source: LTP P457 Click to View
 
Attachments
Mosaic Contract
Mosaic Lease Agreement
 
33.   Discuss, consider and take appropriate action regarding the engagement of the law firm of Sheets & Crossfield, PLLC to represent Williamson County in relation to various aspects of real estate, eminent domain/condemnation, economic development matters and general legal matters as assigned by the County Judge or Commissioners (as more fully set out in the engagement letter); and exemption of those attorney services from the competitive bid/proposal requirements of the County Purchasing Act pursuant to the discretionary exemption for personal or professional services, as set forth under Section 262.024(a)(4) of the Texas Local Government Code. Click to View
 
Attachments
2017 Agreement
2020 Rate Agreement Signed
 
EXECUTIVE SESSION
"The Commissioners Court for Williamson County reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultations with Attorney), 551.072 (Deliberations regarding Real Property), 551.073 (Deliberations regarding Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding Economic Development Negotiations)."
 
34.   Discuss real estate matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.072 Deliberation Regarding Real Estate Property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with third person.)
A.    Real Estate Owned by Third Parties
   Preliminary discussions relating to proposed or potential purchase or lease of property owned by third parties
    a)    Discuss the acquisition of real property for SW 183 and SH 29 Loop. 
    b)    Discuss the acquisition of real property for CR 176 at RM 2243
    c)    Discuss the acquisition of real property: O'Connor Signal Project
    d)    Discuss the acquisition of real property: CR 200
    e)    Discuss the acquisition of real property for County Facilities.
    f)     Discuss the acquisition of real property for Seward Junction SE and SW Loop. 
    g)    Discuss the acquisition of real property for SH 29 @ DB Wood.
    h)    Discuss the acquisition of real property for Hairy Man Rd. 
    i)     Discuss the acquisition of real property for future SH 29.
    j)     Discuss Somerset Road Districts No. 3 & 4 reimbursements for acquisition & construction of Reagan Blvd.
    k)    Discuss the acquisition of real property for CR 111.
    l)     Discuss the acquisition of real property for Corridor H
    m)   Discuss the acquisition of drainage easements on the Forest North Drainage Project. 
    n)    Discuss the acquisition of real property for the expansion of Ronald Reagan at IH 35.
    o)    Discuss the acquisition of right-of-way for Corridor C.
    p)    Discuss the acquisition of right-of-way for Corridor F.
    q)    Discuss the acquisition of right-of-way for Corridor D.
    r)     Discuss the acquisition of right-of-way for SE Loop/Corridor A. 
    s)    Discuss the acquisition of right-of-way for Reagan extension.
    t)     Discuss the acquisition of right of way for the Great Oaks Bridge Project. 
    u)    Discuss the acquisition of real property for the Brushy Creek Trail Project. 
    v)     Discuss the acquisition of real property in conjunction with WCCF for potential parkland/bird habitat.
    x)    Discuss the acquisition of drainage/detention easements for real property North of WMCO Juvenile Detention Center
    y)    Discuss the acquisition of the MKT Right of Way
    B.    Property or Real Estate owned by Williamson County
   Preliminary discussions relating to proposed or potential sale or lease of property owned by the County
    a)    Discuss County owned real estate containing underground water rights and interests.
    b)    Discuss possible sale of +/- 10 acres located on Chandler Road near the County Sheriff's Office Training Facility
    c)    Potential governmental uses for 8th Street downtown parking lot 
    d)    Discuss possible uses of property owned by Williamson County on Main St. between 3rd and 4th Streets. (formerly occupied by WCCHD)
    e)    Discuss property usage at Longhorn Junction
    f)     Discuss sale of excess 183A right of way to abutting property owner. 
    g)    Discuss the sale of excess ROW at San Gabriel Parkway and Mel Mathis Ave. 
    h)    Discuss Blue Springs Boulevard
    i)     Discuss county owned property located at Ed Schmidt Boulevard Hutto, Texas
C.     Consider intervention in lawsuit regarding de-listing of Bone Cave harvestman. 
D.     Discuss the possible placement of agricultural-related monuments at the Williamson County Exposition Center with the participation of third parties.
E.     Discuss the Williamson County Reimbursement Agreement for Construction of San Gabriel Blvd. and New Hope Road with the City of Leander and TIRZ #1
Click to View
 
35.   Discussion regarding economic development negotiations pursuant to Texas Government Code, Section 551.087:
    a)    Business prospect(s) that may locate or expand within Williamson County.
    b)    Wolf Lakes
    c)    Flint Hill Resources-Taylor Fuel Storage Terminal on CR 366
    d)    Project Deliver
    e)    Project Advantage
    f)     Project Cedar
    g)    Project Expansion
    h)    Project Arcos
    i)     Project Woods
    j)     Project Co-Op
Click to View
 
36. Discuss pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters (EXECUTIVE SESSION as per VTCA Govt. Code sec. 551.071 consultation with attorney.), including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k)  Valerie Adams - EEOC Charge No. 450-2018-03807
l)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n)  BANGL Pipeline Project
o)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q)  Anthony “Tony” Carter:  EEOC Charge No. 451-2019-03927
r)  Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s)  Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Intergovernmental Services Agreement with the United States Marshals Service Relating to Housing Federal Prisoners.
 
37. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors, employees and/or positions, including but not limited to conducting deliberation and discussion pertaining to annual reviews of department heads and appointed officials (Executive Session as per Tex. Gov. Code Section 551.074 – Personnel Matters).
 
REGULAR AGENDA (continued)
 
38. Discuss and take appropriate action concerning economic development.
 
39. Discuss and take appropriate action concerning real estate.
 
40. Discuss and take appropriate action on pending or contemplated litigation, settlement matters and other confidential attorney-client legal matters, including the following:

a)  Litigation or claims or potential litigation or claims against the County or by the County
b)  Status Update-Pending Cases or Claims;
c)  Employee/personnel related matters
d)  Other confidential attorney-client matters, including contracts and certain matters related to county defense issues in which the duty of the attorney to the governmental body within the attorney/client relationship clearly conflicts with Chapter 551 of the Texas Government Code.
e)  Civil Action; American Stewards of Liberty, et al. v. Sally Jewell, et al., In the Western District Court, Western District of Texas, Austin Division
f)  Case No. 1:17-cv-00290, Rodney A. Hurdsman v. Williamson County Sheriff Deputies Gleason et al, In The United States District Court For The Western District of Texas – Austin Division.
g)  Application to Obtain New Municipal Solid Waste Permit – Proposed Permit No. 2398 (Applicant - Lealco, Inc.)
h)  Civil Action No. 1:18-CV-49, Troy Mansfield v. Williamson County, In The United States District Court for the Western District of Texas, Austin Division.
i)  Cause No. 18-0903-C425/Court of Appeals Number: 01-19-00025-CV; Dee Hobbs, Williamson County Attorney v. Bill Gravell, Jr., Williamson County Judge, and Terry Cook, Cynthia Long, Valerie Covey and Russ Boles, County Commissioners; In the 425th District Court of Williamson County, Texas
j)  Cause No. 19-0850-C368; County of Williamson vs. Purdue Pharma, LP et al., In the District Court of Williamson County, Texas.
k)  Valerie Adams - EEOC Charge No. 450-2018-03807
l)  Civil Action No. 1:17-cv-01114-LY, Elizabeth Saucedo and Tettus Davis v. Jonathon Hodgkiss, In The United States District Court for the Western District of Texas, Austin Division.
m)  Case No. 19-0466-CC1; Billy Baskett v. Williamson County Sheriff’s Office et. al; In the County Court at Law No. 1 of Williamson County, Texas.
n)  BANGL Pipeline Project
o)  Cause No. 1:18-CV-0198; Officer Mary Teague v. Williamson County, Travis County and City of Giddings, In the United States District Court for the Western District of Texas, Austin Division
p)  D-1-GN-19-005511; Brian Johns v. Williamson County, Texas; In the 53rd Judicial District Court of Travis County, Texas
q)  Anthony “Tony” Carter:  EEOC Charge No. 451-2019-03927
r)  Case No. 1:19-CV-938-RP; Langham v. Fuentes, et al., in the United States District Court, Western District of Texas, Austin Division.
s)  Discuss Williamson County Subdivision Regulations and Texas Local Government Code Chapter 232.
t)  Civil Action No. 1:19-CV-1163; Amanda McCoy v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
u) Claim of Regina Wright.
v) Law on use of County facilities.
w) Cause No. 19-0406-C368; Anthony Garcia and Victoria Garcia et al. v. Stephen Wade Freeman et al. v. Wayne Finch et al.; In the 368th District Court of Williamson County, Texas.
x) Civil Action No. 1:20-CV-00062; Jaivonte Roberts v. Williamson County, Texas et al., In the United States District Court for the Western District of Texas Austin Division.
y) Intergovernmental Services Agreement with the United States Marshals Service Relating to Housing Federal Prisoners.
 
41.
Discuss, consider and take appropriate action regarding the appointment, employment, evaluation, reassignment, duties, discipline and/or dismissal of Williamson County officers, directors or employees, including but not limited to any necessary action pertaining to conducting annual reviews of department heads and appointed officials.
 
42. Comments from Commissioners.
 

_________________________
Bill Gravell, Jr., County Judge


This notice of meeting was posted in the locked box located on the south side of the Williamson County Courthouse, a place readily accessible to the general public at all times, on the 6th day of March 2020 at 5:00 PM and remained posted for at least 72 continuous hours preceding the scheduled time of said meeting.

    

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